CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision of a Tree Condition Survey for Torfaen County Borough Council

2.2

Description of the goods or services required

Torfaen County Borough Council wishes to ensure that its tree resource is managed in a way that reflects good practice; minimises the risks of trees failing or growing in such a manner that threatens people’s health and property; and which ensures that the health of its tree resource is protected and the Council’s duty of care is met.

Torfaen County Borough Council is therefore seeking to appoint an appropriately skilled organisation to provide a tree condition survey of all the tree assets located on Council owned land. This includes trees on the public highway, parks and open spaces, and housing land under the Council’s control.

The aim of the project is to provide a tree inventory and condition survey for all trees on Council owned land for the purposes of meeting its duty of care by:

• Creating a Tree Inventory

• Assessment of Tree Health and Condition

• Risk management

• Proactive management of existing trees and woodland

Torfaen County Borough Council is therefore seeking a single experienced provider to conduct a tree condition survey in order to establish the health and condition of the tree stock on all Council owned land.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=34834.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Some of the trees in the borough have been previously surveyed. In 2008 all trees on land vested with the Streetscene Section of the Council were plotted and surveyed using the electronic tree management system Ezytreev.

Approximately 7500 tree sites, including individual trees and tree groups, were previously surveyed. These sites must be re-surveyed as part of the new survey.

The Council is also seeking to survey all other trees on council land that have not been previously surveyed. This includes trees on local nature reserves, schools industrial areas and woodland. These areas will need to be added to the Ezytreev system.

The successful Tenderer will be required to input data directly into the council’s tree management system Ezytreev. Up to four tablet/PDA/android devices will be supplied to complete the survey.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

T.4180

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:34834)

5.2

Additional Documentation

5.3

Publication date of this notice