Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
North East Procurement Organisation (Central Purchasing Body)
Guildhall, Quayside
Newcastle
NE1 3AF
UK
Contact person: Laura Kyle
Telephone: +44 1912613916
E-mail: laura.kyle@nepo.org
NUTS: UK
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.1) Name and addresses
Durham County Council (Framework Contract Participant)
County Hall
Durham
DH1 5UL
UK
E-mail: help@durham.gov.uk
NUTS: UK
Internet address(es)
Main address: www.durham.gov.uk
I.1) Name and addresses
Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Street
Gateshead
NE8 1HH
UK
E-mail: customerservices@gateshead.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gateshead.gov.uk
I.1) Name and addresses
Hartlepool Borough Council (Framework Contract Participant)
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
UK
E-mail: customer.service@hartlepool.gov.uk
NUTS: UK
Internet address(es)
Main address: www.hartlepool.gov.uk
I.1) Name and addresses
Middlesbrough Borough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
UK
E-mail: contactcentre@middlesbrough.gov.uk
NUTS: UK
Internet address(es)
Main address: www.middlesbrough.gov.uk
I.1) Name and addresses
Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle
NE1 7RS
UK
E-mail: csc@newcastle.gov.uk
NUTS: UK
Internet address(es)
Main address: www.newcastle.gov.uk
I.1) Name and addresses
North Tyneside Council (Framework Contract Participant)
Quadrant, The Silverlink North, Cobalt Business Park
Silverlink
NE27 0BY
UK
E-mail: contact.us@northtyneside.gov.uk
NUTS: UK
Internet address(es)
Main address: http://my.northtyneside.gov.uk
I.1) Name and addresses
Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
UK
E-mail: contactuse@redcar-cleveland.gov.uk
NUTS: UK
Internet address(es)
Main address: www.redcar-cleveland.gov.uk
I.1) Name and addresses
Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
UK
E-mail: enquiries@sunderland.gov.uk
NUTS: UK
Internet address(es)
Main address: www.sunderland.gov.uk
I.1) Name and addresses
Your Homes Newcastle (Framework Contract Participant)
Benton Park Road
Newcastle
NE7 7LX
UK
E-mail: yhn@yhn.org.uk
NUTS: UK
Internet address(es)
Main address: www.yhn.org.uk
I.1) Name and addresses
Cleveland Fire and Rescue Service (Framework Contract Participant)
Stockton Road
Hartlepool
TS25 5TB
UK
E-mail: info@clevelandfire.gov.uk
NUTS: UK
Internet address(es)
Main address: www.clevelandfire.gov.uk
I.1) Name and addresses
County Durham and Darlington Fire and Rescue Service (Framework Contract Participant)
Belmont Business Park
Durham
DH1 1TW
UK
E-mail: ServiceHQ@ddfire.gov.uk
NUTS: UK
Internet address(es)
Main address: www.ddfire.gov.uk
I.1) Name and addresses
Northumbria Police (Framework Contract Participant)
Forth Banks
Newcastle
NE1 3PH
UK
E-mail: procurement@northumbria.pnn.police.uk
NUTS: UK
Internet address(es)
Main address: www.northumbria.police.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO507 Provision of Travel Management Services.
II.1.2) Main CPV code
63500000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) has awarded a Framework for the provision of a Travel Management Service for the purpose of booking all rail and air travel tickets, all hotel accommodation and other requirements related to business travel.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
5 600 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) has awarded a Framework for the provision of a Travel Management Service for the purpose of booking all rail and air travel tickets, all hotel accommodation and other requirements related to business travel. This Framework will be made available to NEPO Member and Associate Member Authorities. The Framework will commence 1.8.2016 and will run for a maximum 48 month period. The Framework has been awarded to the first ranked supplier on a sole supplier basis and has been ranked on the outcome of the Award Questionnaire evaluation and the Pricing Evaluation. The first ranked bidder being the bidder with the highest overall score. Early stakeholder engagement identified that a sole supplier arrangement would provide best value and an optimum delivery solution therefore the Framework was not divided into Lots.
II.2.5) Award criteria
Quality criterion: Quality — Booking Procedures
/ Weighting: 18 %
Quality criterion: Quality — Online Provision
/ Weighting: 10 %
Quality criterion: Quality — Offline Provision
/ Weighting: 10 %
Quality criterion: Quality — Billing and Invoicing
/ Weighting: 5 %
Quality criterion: Quality — Implementation Method
/ Weighting: 5 %
Quality criterion: Quality — Crisis Management
/ Weighting: 4 %
Quality criterion: Quality — Management Information Provision
/ Weighting: 3 %
Quality criterion: Quality — Traveller Education
/ Weighting: 3 %
Quality criterion: Quality — Vehicle Hire
/ Weighting: 3 %
Quality criterion: Quality — Local Travel Provision
/ Weighting: 3 %
Quality criterion: Social Value — Travel Advice and Sustainability
/ Weighting: 3 %
Quality criterion: Social Value — Targeted Employment and Training
/ Weighting: 3 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 028-045419
Section V: Award of contract
Lot No: 1
Contract No: NEPO507
Title: NEPO507 Framework for the Provision of a Travel Management Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2016
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Click Travel Ltd
Alpha Tower, Suffolk Street, Queensway
Birmingham
B1 1TT
UK
E-mail: adam.dobson-bainbridge@clicktravel.com
NUTS: UK
Internet address(es)
URL: www.clicktravel.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in PCR15. This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities. The agreement will be available for use by NEPO Members within the North East Region. This agreement will also be made available to current and future NEPO Associate Members throughout the North East. A list of current NEPO Associate Members is available at: www.nepo.org
NEPO intends to make the agreement available for use by Contracting Authorities throughout the North East (as defined by the PCR15) including but not limited to Government Departments and their Agencies, Non-departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
VI.4) Procedures for review
VI.4.1) Review body
North East Procurement Organisation
Guildhall, Sandhill
Newcastle upon Tyne
NE1 3AF
UK
E-mail: laura.kyle@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
01/09/2016