Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Parkhead Housing Association Ltd.
40 Helenvale Street
Glasgow
G31 4TF
UK
Telephone: +44 1415566226
E-mail: Myles.Millar@PARKHEADHA.ORG.UK
Fax: +44 1415546331
NUTS: UKM34
Internet address(es)
Main address: http://www.parkheadha.org.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership Ltd
40 Speirs Wharf
Glasgow
G4 9TH
UK
E-mail: info@ewing-somerville.com
NUTS: UKM34
Internet address(es)
Main address: www.ewingsomerville.com
Address of the buyer profile: http://www.parkheadha.org.uk
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Parkhead Housing Association Ltd. — Framework Agreement for Gutter Cleaning and Minor Roof Repairs.
Reference number: ESP:3859
II.1.2) Main CPV code
45261900
II.1.3) Type of contract
Services
II.1.4) Short description
The work comprises the routine cleaning of gutters and associated minor roofing repair works for a 5-year period commencing 1.11.2016 until 31.10.2021. Additional properties may also be incorporated into the Contract at the Association's discretion. Also, through ‘Right to Buy’ Legislation, some properties may be omitted from the contract. The Contractor will not be compensated for any reduction or addition in the number of houses in the contract.
II.1.5) Estimated total value
Value excluding VAT:
185 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
The work comprise the routine cleaning of gutters and associated minor roofing repair works for a 5-year period commencing 1.11.2016 until 31.10.2021. Additional properties may also be incorporated into the Contract at the Association's discretion. Also, through ‘Right to Buy’ Legislation, some properties may be omitted from the contract. The Contractor will not be compensated for any reduction or addition in the number of houses in the contract.
The minor repair works will be instructed at the Client's discretion and no guarantees are given by the client organisations as to the extent of work that may be instructed. The Client also reserves the right to instruct others to carry out any such reactive roofing repair works.
Minor Roof Repairs may include but are not exclusively:
— Replacing slates;
— Renewing gutters;
— Repairing gutter joints;
— Replacing gutter clips;
— Clearing choked downpipes;
— Renewing roof tiles;
— Renewing zinc ridges;
— Replacing skylights.
The Contractor will be required to provide the Association with a written record of when works are completed to all properties. This record shall be accompanied with ‘before and after’ photographs of the gutters at each address and shall be taken, and submitted by, the Contractor along with each monthly application for payment.
For further information on Parkhead Housing Association's stock and the areas in which they are located please refer to www.parkheadha.org.uk
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Criteria
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
185 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In response to 4.A.2 Organisations applying for this procurement require to be CHAS Accredited. It is also a requirement of the organisations that they are either FMB or NFRC Accredited.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B. 1-6 of the ESPD (Scotland):
Question Reference 4B.1.2: Bidders will require to have an average yearly turnover of 200 000.00 GBP for the last 3 years.
Question Reference 4B.2.1: Bidders will require to have an average yearly turnover of 200 000.00 GBP for the last 3 years in the business area covered by the contract. As evidence for the ESPD (Scotland) questions 4B.1 and 4B.2, Parkhead Housing Association may ask for annual accounts for the bidder.
Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were set up/started trading.
Question Reference 4B.4: Bidders will be required to state the value(s) for the following financial ratio(s) from their most recent set of accounts:
Ratio 1 the Acid Test — (Current Assets-stock)/Current Liabilities. A company with an Acid Test Ratio of less than 1 cannot currently pay back its current liabilities. Therefore to pass the Acid Test Ratio question the bidder must have a score of greater than 1.
Ratio 2 Return on Capital Employed % — Profit/Capital/Employed. Return on Capital Employed or ROCE is used to prove the value the business gains from its assets and liabilities. To pass this question the Association requires the bidder to score a positive figure/percentage.
Ratio 3 Current Ratio — Current Assets/Liabilities. The current ratio is a liquidity ratio that measures a company's ability to pay short-term obligations. To pass this question the Association requires the bidder to achieve a score of greater than 1.
The Association will consider a Pass in any 2 of the 3 ratios as an overall Pass for this part of the assessment.
Question Reference 4B.5: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer's (Compulsory) Liability Insurance — 5 000 000 GBP;
Public Liability Insurance — 5 000 000 GBP.
Minimum level(s) of standards required:
Refer to information provided above at section III.1.2).
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In response to 4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
In response to 4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
In response to 4C.8.1 & 2 Bidders will be required to confirm their average annual manpower for the last 3 years.
Bidders will be required to confirm their number of managerial staff for the last 3 years.
In response to 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU Contract Notice or the relevant section of the Site Notice.
In response to 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
In response to ESPD Question:
4D.1 Quality Assurance Schemes and Environmental Management Standards. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), and The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.
4D.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.
Alternatively in response to 4D.1.1 and 4D.2.1 Bidders will be required to provide their alternative proof of quality compliance if selected to go through to tender stage. Proof will require to be produced within two days of an emailed request. The request will be sent to the email address supplied within the ESPD.
Unsatisfactory responses to Section D will result in a failure score and removal from the selection procedure.
Minimum level(s) of standards required:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the works as described in part II.2.4) of the Contract Notice.
Unsatisfactory experience will result in a fail and exclusion from the tender process.
In response to ESPD question 4C.1.2 Technical and Professional Ability. Bidders will be required to provide 2 examples of a similar scope, size and nature, within the last 3 years that demonstrate that they have the relevant experience to deliver the works. The projects must therefore be predominantly works in a housing environment. Each example will be scored in accordance with the scoring regime set out at section II.2.9) of the Contract Notice. A score of less than 3 in any example may mean rejection of the submission without further evaluation of the remaining sections.
Examples must be taken from contracts where the Bidder was working as the Main Contractor. The Contracts put forward as evidence for this must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Work in common areas included.
Works at height included.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
Justification for any framework agreement duration exceeding 4 years: Although the contract has been classed as a Framework Agreement, it is in effect 3 separate measured term contracts running concurrently. The contract is for a five year period, however, works will only be carried out in 3 years of this period
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/10/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/10/2016
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
This Procurement will be conducted through the use of the Open Procedure. All queries about this procurement must be made via the Public Contracts (Scotland) Portal.
The Process to be applied is:
— Statements including the specific requirements can be found within III.1.1), III.1.2) and III.1.3) of the Contract Notice.
— Bidder's must pass the minimum standards sections of the ESPD (Scotland).
Part III. and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
1 — Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
2 — Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity and capability relevant to providing similar services to similar clients.
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
— The responses to the questions of Section III.1.3) of the Contract Notice will be weighted the following way: Please see ESPD (Scotland) Question 4C.1.2: 40 %, 4C.2: 20 %, 4C.4: 5 %, 4C.6: 5 %, 4C.8.1: 10 %, 4C.8.2: 10 %, 4C.9: 5 % and 4C.10: 5 %.
The five highest scoring bidders will be selected to go forward to have their Invitation to Tender Document scored.
ITT Scoring.
The award criteria questions and weightings are published in the ITT.
Award criteria scoring is as set out in the ITT documentation. This is scored out of 10 the lowest, mid and highest score categories are:
0 Fail. Either no answer is given or the Tenderer's proposals in that area completely fail to meet the Employer's requirements in the area being measured or do not answer the question raised.
5 Satisfactory. Meets the Employer's requirements in the area being measured in the majority of aspects but fails in some fundamental aspects so that there will be only satisfactory arrangements for the Works.
10 Excellent. Meets all the Employer's requirements in the area being measured in accordance with the Contract Documents so that the Works will be delivered in an excellent way that will be highly responsive to the needs of Tenants, the Employer and other stakeholders.
Scores for 1, 2, 3, 4, 6, 7, 8 and 9 are also available as well as half scores.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=460501.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause in this contract.
(SC Ref:460501).
VI.4) Procedures for review
VI.4.1) Review body
Parkhead Housing Association Ltd
40 Helenvale Street
Glasgow
G31 4TF
UK
Telephone: +44 1415566226
Fax: +44 1415546331
VI.5) Date of dispatch of this notice
02/09/2016