Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Efficiency East Midlands Ltd
Pure Office, Lake View Drive, Sherwood Park, Nottinghamshire
Nottingham
NG15 0DT
UK
Contact person: Aidan Nunn
Telephone: +44 1623859889
E-mail: aidan@eem.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.efficiency-em.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: governed by public law (Procurement Consortia)
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Printing, Fulfilment and Mailing.
Reference number: EEM0025
II.1.2) Main CPV code
79571000
II.1.3) Type of contract
Services
II.1.4) Short description
EEM on behalf of its members would like to establish a framework for the provision of Printing, Mail sorting and delivery management services. The expectation of EEM Members is that the established framework will add value to their organisations by providing an efficient streamlined process for the provision of printing and Mailing services whilst ensuring data protection is at the forefront of their service.
EEM members are predominantly within the East Midlands but not exclusively so and may have requirements in other parts of England and Wales. The consortia is owned by our members which include Housing Associations, ALMO's, Local Authorities and bodies from the wider public sector such as NHS hospitals, Universities and Police Authorities. A full list of current EEM members is available at www.efficiencyem.co.uk
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79571000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
EEM on behalf of its members are looking to establish a framework for the provision of Printing, Fulfilment and Mailing and delivery management services. The expectation of Contracting Authorities is that the established framework will add value to their organisations by providing an efficient streamlined process for the provision of printing and mailing services whilst ensuring data protection is at the forefront of their service.
The Service Provider will be expected to work with the Contracting Authorities to advise on methods to improve their current printing and mailing arrangements which can result in efficiency savings being demonstrated to members.
Our members are predominately based in the East Midlands but increasingly located throughout the UK (including London). The successful Service Provider should have the experience and capacity to fulfil our member's requirements. A full list of EEM members is available at www.efficiency-em.co.uk/members
II.2.5) Award criteria
Quality criterion: Method statement assessment
/ Weighting: 45
Cost criterion: Price
/ Weighting: 55
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 234-425095
Section V: Award of contract
Contract No: EEM0025
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/08/2016
V.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 16
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Latcham Direct Limited
1 Western Drive, Hengrove
Bristol
BS14 0AF
UK
E-mail: mark.skirton@latchamdirect.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
The Mailing House Group Limited
Nelson Way, Nelson Industrial Estate, Cramlington
Northumberland
NE23 1JY
UK
E-mail: truda.rodgers@northernmail.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
GPS Document Management
24 Watford Road, Hertfordshire
Kings Langley
WD4 8EA
UK
E-mail: richard.smith@gpsdm.co.uk
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
53 000.00
GBP
/ Highest offer:
95 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Authorised Users of the Framework Agreements and entitled to access and use the Framework Agreements are:
1. Any current EEM Member being an organisation which is a member of EEM at the date of the Contract Notice and being one of the organisations identified at www.efficiency-em.co.uk
2. Any Future Member of EEM being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents.
3. An EEM Participant being an organisation based within England or Wales which is neither a current EEM Member nor a Future Member of EEM but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=217690314
GO Reference: GO-201697-PRO-8746859.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority have incorporated a minimum 10 calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ‘ineffective’.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
UK
Telephone: +44 2072761234
VI.5) Date of dispatch of this notice
07/09/2016