Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Affinity Sutton Group
6 More London Place, Tooley Street
London
SE1 2DA
UK
Contact person: Procurement Team
E-mail: asg.tenders@affinitysutton.com
NUTS: UK
Internet address(es)
Main address: http://www.affinitysutton.com/corporate/tender-opportunities/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communal Cleaning and Window Cleaning Services.
Reference number: 2016 027709-NF02
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Successful bidders to provide communal cleaning and window cleaning service for the East and North regions and a window cleaning service for the London region. Services required include:
— Cleaning of general needs and Homes for older people schemes (HOPS) — communal areas, stairwells,chutes, bin stores, external areas and lights;
— Cleaning of pathways and parking areas — including litter picking on adjacent grassed areas;
— Cleaning of communal out buildings (Outbuildings to be defined in the property listings);
— Cleaning of communal Corridors and Landings, lifts, stair lifts, stairs and stairwells;
— Inspection of waste chutes and clearing of blockages;
— Cleaning of external bin store doors;
— Removal of minor graffiti, wall stains, scuff marks and chewing gum;
— Remove and dispose of any excess litter;
— External and internal communal window cleaning of communal areas;
— Emergencies (Emergencies to be defined in the specification);
— Cleaning of local offices.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
742 484.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
London
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London and surrounding.
II.2.4) Description of the procurement
Window cleaning services.
II.2.5) Award criteria
Quality criterion: Contract mobilisation
/ Weighting: 4
Quality criterion: Contract management
/ Weighting: 3
Quality criterion: Contract delivery
/ Weighting: 4
Quality criterion: Customer satisfaction
/ Weighting: 4
Quality criterion: Green credentials
/ Weighting: 2
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month optional extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
East
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKH
Main site or place of performance:
East of England.
II.2.4) Description of the procurement
Communal cleaning and window cleaning service for our residential buildings and offices.
II.2.5) Award criteria
Quality criterion: Contract mobilisation
/ Weighting: 4
Quality criterion: Contract management
/ Weighting: 3
Quality criterion: Contract delivery
/ Weighting: 4
Quality criterion: Customer satisfaction
/ Weighting: 4
Quality criterion: Green credentials
/ Weighting: 2
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month optional extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
North West
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
North West England.
II.2.4) Description of the procurement
Communal cleaning and window cleaning service for our residential buildings and offices.
II.2.5) Award criteria
Quality criterion: Contract mobilisation
/ Weighting: 4
Quality criterion: Contract management
/ Weighting: 3
Quality criterion: Contract delivery
/ Weighting: 4
Quality criterion: Customer satisfaction
/ Weighting: 4
Quality criterion: Green credentials
/ Weighting: 2
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month optional extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKF
UKG
Main site or place of performance:
Midlands England.
II.2.4) Description of the procurement
Communal cleaning and window cleaning service for our residential buildings and offices.
II.2.5) Award criteria
Quality criterion: Contract mobilisation
/ Weighting: 4
Quality criterion: Contract management
/ Weighting: 3
Quality criterion: Contract delivery
/ Weighting: 4
Quality criterion: Customer satisfaction
/ Weighting: 4
Quality criterion: Green credentials
/ Weighting: 2
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
2 x 12 month optional extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 045-073052
Section V: Award of contract
Lot No: 1
Title: London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2016
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
F&G Cleaners Ltd
1233735
Unit 10, Metro Business Centre, Kangley Bridge Road, Sydenham
London
SE26 5BW
UK
Telephone: +49 208-776-8786
E-mail: lance@fandgcleaners.co.uk
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 126 156.00
EUR
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: East
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hi-Spec Facilities Services PLC
20 Schooner Park, Schooner Court, Crossways Business Park
Dartford
DA2 6NW
UK
Telephone: +49 1322-620600
E-mail: tracey.joyce@hispecservices.co.uk
NUTS: UKH
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 197 328.00
EUR
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: North West
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2016
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hi-Spec Facilities Services PLC
4373379
20 Schooner Park, Schooner Court, Crossways Business Park
Dartford
DA2 6NW
UK
Telephone: +49 1322-620600
NUTS: UKD
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 212 660.00
EUR
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Midlands
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/07/2016
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Superclean Services Wothorpe Ltd
03731435
Unit 7, Southview Business Park, Tinwell Road
Stamford
PE9 2JL
UK
Telephone: +49 1780-480016
NUTS: UKG
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 206 340.00
EUR
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
There are 2 x 12 month optional extension periods at the end of the 4 year contract.
VI.4) Procedures for review
VI.4.1) Review body
Affinity Sutton Project Board
London
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
London
WC2 2UL
UK
VI.5) Date of dispatch of this notice
12/09/2016