Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue, Martlesham Heath
Ipswich
IP5 3QS
UK
Contact person: Rex Clarke
Telephone: +44 1473613691
E-mail: rex.clarke@suffolk.pnn.police.uk
NUTS: UKH14
Internet address(es)
Main address: www.suffolk.police.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32209
I.1) Name and addresses
The Police and Crime Commissioner for Bedfordshire
Bedfordshire Police HQ, Woburn Road
Kempston
MK43 9AX
UK
E-mail: daniel.gaiger@bedfordshire.pnn.police.uk
NUTS: UKH2
Internet address(es)
Main address: www.bedfordshire.police.uk
I.1) Name and addresses
The Police and Crime Commissioner for Cambridgeshire
South Cambridgeshire Hall, Cambourne Business Park
Camboutrne
CB23 6EA
UK
E-mail: Chris.Goodier@cambs.pnn.police.uk
NUTS: UKH1
Internet address(es)
Main address: www.cambs.police.uk
I.1) Name and addresses
The Police and Crime Commissioner for Essex
PO Box 2, Springfield
Chelmsford
CM2 6DA
UK
E-mail: naomi.dempster@kent.pnn.police.uk
NUTS: UKH3
Internet address(es)
Main address: www.essex.police.uk
I.1) Name and addresses
The Police and Crime Commissioner for Hertfordshire
Stanborough Road
Welwyn Garden City
AL8 6XF
UK
E-mail: emma-louise.savine@herts.pnn.police.uk
NUTS: UKH23
Internet address(es)
Main address: www.herts.police.uk
I.1) Name and addresses
The Police and Crime Commissioner for Kent
Sutton Road
Maidstone
ME15 9BZ
UK
E-mail: naomi.dempster@kent.pnn.police.uk
NUTS: UKJ4
Internet address(es)
Main address: www.kent.police.uk
I.1) Name and addresses
The Police and Crime Commissioner for Norfolk
OCC, Falconers Chase
Wymondham
NR18 0WW
UK
E-mail: rex.clarke@suffolk.pnn.police.uk
NUTS: UKH13
Internet address(es)
Main address: www.norfolk.police.uk
I.1) Name and addresses
The Police and Crime Commissioner for Surrey
Mount Browne, Sandy Lane
Guildford
GU13 1HG
UK
E-mail: Gregory.Robinson@surrey.pnn.police.uk
NUTS: UKJ23
Internet address(es)
Main address: www.surrey.police.uk
I.1) Name and addresses
The Police and Crime Commissioner for Sussex
Malling House, Church Lane
Lewes
BN7 2DZ
UK
E-mail: Gregory.Robinson@surrey.pnn.police.uk
NUTS: UKJ2
Internet address(es)
Main address: www.sussex.police.uk
I.1) Name and addresses
The Police and Crme Commissioner for Thames Valley
Kidlington
OX5 2NX
UK
E-mail: richard.fowles@thamesvalley.pnn.police.uk
NUTS: UKJ1
Internet address(es)
Main address: www.thamesvalley.police.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16498&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16498&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance Broker Services.
Reference number: 2016-039
II.1.2) Main CPV code
66518100
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance Broker Services and associated consultancy including amongst other things the provision and servicing of a risk financing programme; dissemination of best practice; a single risk transfer solution; participation in Consortium Management, Insurance Group, Working Group, individual member and any ad-hoc meetings; general advice; assistance with tenders for insurance services and the renewal of risk financing contracts; statistical reporting; identification and development of potential new markets for Police risks including alternatives to risk financing; renewal services; general day-to-day guidance and administration. In addition to the suggested range of services above, some members or the consortium may purchase additional menu services such as full tendering for insurance requirements.
The above named forces participate in the full range of services but the British Transport Police also attend insurance group meetings but have separate broker and consultancy arrangements.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66518100
II.2.3) Place of performance
NUTS code:
UKZ
II.2.4) Description of the procurement
An overview of the scope of the contract is provided at II.1.4 above. It should be noted that the menu services may not be purchased by all or any members. The procurement will be led by the Police and Crime Commissioner for Suffolk on behalf of the named commissioners.
This Contract shall be open to the organisational portfolios of each Police and Crime Commissioner and Chief Constable identified above and their statutory successors and any organisations created as a result of re-organisation or organisational changes. Should any of the Commissioners during the term of this contract or any extensions thereof, extend their portfolio then any such extension shall be serviced by the Contractor in accordance with the terms of this Contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2017
End:
31/01/2020
This contract is subject to renewal: Yes
Description of renewals:
Subject to contractual terms, the contract will run for a period of three years with an option to extend for up to a further three years on terms stated in the tender documentation.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Reference to these matters, where applicable, are within the tender documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Regulated by UK Financial Conduct Authority (FCA) or equivalent in the member state and must be authorised to transact business in the UK.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 123-220161
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/10/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/01/2017
IV.2.7) Conditions for opening of tenders
Date:
14/10/2016
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All interested parties are to note that this procurement will be via our e-tendering portal. All applicants must register on https://uk.eu-supply.com/login.asp?B=BLUELIGHT and the reference for this tender is 24390.
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UK
Telephone: +44 8452707055
E-mail: pass@bipsolutions.com
VI.5) Date of dispatch of this notice
13/09/2016