CONTRACT AWARD NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

2 Contract Details

2.1

Title

Conservation Architect

2.2

Description of the contract

Ymddiriedolaeth Penllergare

The Penllergare Trust

PENLLERGARE VALLEY WOODS PHASE 2

BRIEF FOR CONSERVATION ARCHITECT

Background

With community involvement at its heart the Penllergare Trust aims to conserve, restore and regenerate Valley Woods that are important to the cultural heritage of Wales and comprise the largest recreational green space in north Swansea. (general plan appended)

The HLF-funded Phase 1 of the restoration project has centred on the rugged informality of the upper valley. Phase 2 concentrates on the other two contrasting locations, by restoring and reviving the formal walled gardens in their ornamental woodland setting, and balancing wetland habitat conservation with access in the lower Llan corridor.

Valley Woods will therefore become a regionally unique and diverse visitor attraction, as well as achieving greater resilience through widened community engagement and increased income.

In doing so the Trust will seek to demonstrate that parks and gardens of this scale and complexity can be saved and managed through mainly voluntary action by an independent charity, supported by the Local Authority.

The HLF-funded development phase is now in progress, the application for a delivery grant is due in March 2017 and the Trust is inviting tenders from conservation architects for specified works.

Capabilities

The appointed conservation architect will be experienced in:

• Working on sensitive heritage sites

• Major Heritage Lottery-funded and Cadw-designated building restorations

• Survey and analysis of complex masonry structures

• Costing of masonry repair and fitting out.

Scope of Contract

In close cooperation with consultancies already preparing the landscape management plan, activity plan and business plan it is anticipated that the conservation architect will:

• Evaluate and update the Condition Survey and Recommendations dated October 2008 for the walled garden complex (appended)

• Develop and cost the design and fitting-out of the works set out in the Layout Plan for the Walled Gardens & Environs WG1C (also appended) to RIBA Stage 3

• Apply for Scheduled Ancient Monument and planning consents

• Carry out condition surveys and make costed recommendations for the conservation and consolidation as found of the weir complex and boathouse on the former lower lake (appended plan refers)

• Submit one hard copy of the final report and drawings, together with the AutoCAD file.

Tender Information Required

Short-listed consultants will provide a concise project design, including a method statement that explains:

• How the project will be managed as an integrated, cohesive whole

• The intended procedures for consultation, research, field-work and surveys

• The professional skills needed for the project, including the names and CVs of proposed team members (e.g. quantity surveyor / structural engineer), their relevant expertise and specific responsibilities

• A resource plan of the breakdown of chargeable hours between individuals and project stages

• The timetable for the project between the dates allocated below

• Proof of professional indemnity insurance.

• Evidence of similar, successful HLF-funded commissions within the last three years.

Appointment Programme

Brief issued: 22 July 2016

Closing date for tenders: 26 August 2016

Shortlisting notification: 7 September 2016

Interviews, requiring a presentation with site visit: week commencing: 29 September 2016

Anticipated contract period: October - November 2016.

Note. Valley Woods is open at all times but the structures in question are in ruinous condition and access may be difficult. It is therefore recommended that intending applicants should inform the Trust Office of their intineraries; contact@penllergare.org

Tender Evaluation

Tenders will be evaluated using the following criteria and weightings:

• Cost 30%

• Relevant expertise of key members 15%

• Relevant prior experience 15%

• Assessment of ability to deliver on time, within budget 20%

• Quality of submission 20%

Contact for Enquiries

Michael Norman: 01570 422380 or michael.norman@penllergare.org

Issue: 18Jul16

2.3

Notice Coding and Classification

2.4

Estimated Total Value

3 Procedure

3.1

Type of Procedure

4 Award of Contract

4.1

Successful Bidders

4.1.1

Name and Address of successful supplier, contractor or service provider

5 Other Information

5.1

Reference number attributed to the notice by the contracting authority

PVW CA 072016

5.2

Date of Contract Award

5.3

Number of tenders received

4

5.4

Other Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:54295)

5.5

Additional Documentation

5.6

Publication date of this notice: