Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Bristol & Weston NHS Purchasing Consortium
Level 3, Whitefriars, Lewins Mead
Bristol
BS1 2NT
UK
Contact person: Lucy Barker
Telephone: +44 1173420815
E-mail: lucy.barker@uhbristol.nhs.uk
NUTS: UKK11
Internet address(es)
Main address: http://www.bwpc.nhs.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45644
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
E Rostering.
Reference number: BWPC RA7
II.1.2) Main CPV code
72212450
II.1.3) Type of contract
Services
II.1.4) Short description
University Hospitals Bristol NHS Foundation Trust requires an Electronic Rostering System. The system will provide a robust dashboard to support operational management, with staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of rostering across the trust. The system will include real time acuity and dependency scoring, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way.
With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of; Allied Health professionals (phase 2 roll out), Healthcare Scientists, Medical & Dental, Facility and Estates staff Administrative and Clerical staff.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48100000
72261000
72268000
II.2.3) Place of performance
NUTS code:
UKK11
II.2.4) Description of the procurement
UH Bristol needed to replace the electronic rostering system to provide, user dashboards to support operational management, visible nurse staffing information at ward, division and Trust level, to provide assurance on safe, effective use of nurse rostering. The system will include real time acuity and dependency scoring system, accurate information regarding workload demand. To allow staffing to be effectively aligned with variations in demand in a flexible and informed way. With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of: Allied Health professionals (phase 2 roll out), Healthcare Scientists, Medical and Dental, Facility and Estates staff Administrative and Clerical staff Contract Start 2016 to continue until 2026 with break points at 2021, 2023, 2024, 2025 and 2026.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 100
Price
/ Weighting:
100 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bristol & Weston NHS Purchasing Consortium reserve the right for organisations to utilise this contract if required during the Contract Term. Organisations within currently within the remit of the Consortium — North Bristol NHS Trust, University Hospitals Bristol NHS Foundation Trust, Weston Area Health NHS Trust, Bristol Community Health CIC, North Somerset Community Partnership CIC.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 090-159976
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: E Rostering
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/08/2016
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Allocate Software Plc
2814942
180 Piccadilly
London
W1J 9ER
UK
Telephone: +44 2073555546
E-mail: Matthew.Davis@allocatesoftware.com
NUTS: UK
Internet address(es)
URL: http://www.allocatesoftware.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract Value estimated based on the total contract term, including any additional options /modules that the Trust may wish to procure during the overall contract term to future proof the solution (modules and options were requested and costed as part of the procurement process).
Contract term 10 years if fully extended.
VI.4) Procedures for review
VI.4.1) Review body
Bristol & Weston NHS Purchasing Consortium
Level 3 Lewins Mead
Bristol
BS1 2NT
UK
Telephone: +44 1173420815
E-mail: lucy.barker@uhbristol.nhs.uk
Fax: +44 1173420815
VI.5) Date of dispatch of this notice
21/09/2016