Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Mercia Energy (A Local Authority Joint Committee of Shropshire Council, Worcestershire County Council, Telford & Wrekin Council and Herefordshire Council)
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
UK
Contact person: Procurement
Telephone: +44 1743252992
E-mail: procurement@shropshire.gov.uk
Fax: +44 1743253910
NUTS: UKG22
Internet address(es)
Main address: https://www.shropshire.gov.uk
I.1) Name and addresses
Constituent authorities of Shropshire, Herefordshire, Telford & Wrekin and Worcestershire together with other customers of West Mercia Energy
(current and potential) who are identified at para II.2.4 In addition WME is purchasing on behalf of itself and any wholly owned local authority, company (whether solely owned or jointly owned with other local authorities), or other entity that is deemed to be a contracting authority by virtue of the Council's involvement or the involvement of another local authority
Shrewsbury
SY2 6ND
UK
Telephone: +44 1743252337
E-mail: procurement@shropshire.gov.uk
NUTS: UKG22
Internet address(es)
Main address: www.shropshire.gov.uk
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WME 001 — A Framework Agreement for the Supply of Natural Gas on a Flexible Basis and the Provision of Associated Services.
Reference number: WME 001
II.1.2) Main CPV code
09123000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The framework contract will begin upon signature with supply commencing on 1.4.2018 for an initial period of 2 years with the option to extend for a further 2 years up to the 31.3.2022.
II.1.5) Estimated total value
Value excluding VAT:
100 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
The organisation is operated under the authority of a Joint Committee formed under the Local Government Act 1972, the Member Authorities being Shropshire Council, Herefordshire Council, Worcestershire County Council and Telford & Wrekin Council. A Joint Agreement between those Member Authorities determines the governance arrangements. The Joint Committee is the elected Member body responsible for the discharge of the functions of the Member Authorities.
The objectives of the West Mercia Energy Joint Committee (WME) is to maintain effective, efficient and economic arrangements for the purchase and supply of energy at the request of and to the satisfaction of the Member Authorities and to other public bodies, non-profit making and charitable organisations, education providers, including Academies, and private sector organisations delivering public services on behalf of public bodies and such other organisations which may be approved by the Joint Committee (including approval via the Annual Business Plan) where it is permitted by law and is to benefit of Member Authorities to do so.
In accordance with the above stated aims and objectives, WME are seeking to award a contract framework arrangement for the supply and delivery of gas and ancillary services to the customers of West Mercia Energy in its constituent authorities' areas of Shropshire, Herefordshire, Telford & Wrekin, and Worcestershire, together with other customers of West Mercia Energy (current and potential), in general as further identified at the following websites but also to include any organisation within the description in the paragraph above not so identified:
https://www.gov.uk/find-your-local-council (Local Authorities)
https://www.education.gov.uk/edubase/home.xhtml (education establishments)
http://www.schoolswebdirectory.co.uk/index.php (education establishments)
http://www.ukschoolsdirectory.net/ (education establishments)
http://www.universitiesuk.ac.uk/about/Pages/member-institutions.aspx (universities)
https://www.police.uk/?view=force_sites#force_sites (police)
http://www.scotland.police.uk/your-community/ (police)
http://www.fireservice.co.uk/information/ukfrs. (fire service)
https://www.dft.gov.uk/mca/mcga07-home.htm (coast guard)
https://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx (nhs)
http://www.scot.nhs.uk/organisations/ (nhs)
https://www.wales.nhs.uk/nhswalesaboutus/structure (nhs)
http://www.scottishambulance.com/Theservice/Default.aspx (ambulance services)
https://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspx (charities)
http://www.oscr.org.uk/ (charities).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2018
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
In 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The supplier must at all times hold a valid Gas Supply Licence granted by OFGEM in accordance with the Gas Act 1986.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See tender documentation.
Minimum level(s) of standards required:
See tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See tender documentation.
Minimum level(s) of standards required:
See tender documentation.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/11/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/11/2016
Local time: 12:00
Place:
Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years.
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Natural-gas./DFHZ875KWA
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/DFHZ875KWA
GO Reference: GO-2016922-PRO-8830468.
VI.4) Procedures for review
VI.4.1) Review body
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
UK
Telephone: +44 1743252992
E-mail: procurement@shropshire.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Shropshire Council
Shirehall, Abbey Foregate
Shrewsbury
SY2 6ND
UK
Telephone: +44 1743252992
VI.5) Date of dispatch of this notice
22/09/2016