CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Royal Free London NHS Foundation Trust (‘the Trust’) is seeking to appoint a partner to provide and deliver a strategic solution for the Sterile Services and Endoscopy Decontamination Facilities for the Trust. The Trust is expecting the partner to be appointed to initially undertake the Design, Build and Equipping of a new facility (circa 2 000 m²) from which decontamination services would be provided. The appointed provider will be initially tasked with providing the Design Services; and the Trust may decide to elect to exercise incremental options under the arrangement to require the performance of the Build, Equip and incremental option requirements.

The contract arrangements may also require the partner to:

1) Additionally provide finance to the Design, Build and Equip and other ongoing service requirements;

2) Provide ongoing facilities management and maintenance of the new building facility;

3) Provide a continuing managed service for ongoing maintenance, availability and renewal of the decontamination services machinery, equipment and surgical instruments and supplies

4) Operate, manage and provide sterile services and endoscopy decontamination services to the Trust as a managed service utilising the new facility. The current demand is estimated at processing 4.2m instruments plus endoscopy per annum.

5) Partner with the Trust on a joint venture basis in sharing risk, investment, responsibility and reward in operating the services utilising the facility and seeking new commercial opportunities to provide services to third party customers

The Trust wishes to use the Initial Engagement Stage of the competitive dialogue to explore with the shortlisted bidders possible and viable solutions and approaches to deliver the Trust's needs. The Trust is keen to explore the commercial and operational feasibility, as well as potential competitiveness, in incorporating a long-term service arrangement to maintain the building facility; providing ongoing managed services in relation to machinery, equipment and surgical instruments; and providing decontamination services on a managed service and/or joint venture basis.

The Initial Engagement Stage exercise will enable the Trust to resolve its ‘Designated Solution’ as a more defined Contract Specification which bidders will be invited to tender against. Therefore the final Contract Specification has not been resolved at this stage and the Trusts' requirements will be informed by, and finalised after, the completion of the Initial Engagement Stage.

The Trust is currently sourcing its own land options, which might be included during the process but currently it is envisioned that this will only be presented later on through the process as it becomes necessary to establish the finer details of space. Bidders will be expected to provide options in securing sites within the logistical boundaries on which to build a new CSSD facility for the Trust.

Please note that the Trust has appointed UCL Partners Procurement Service (‘PPS’) as the delivery partner for this procurement.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Trust reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium. The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Section 11.1.2) Type of Contract and location of works, place of delivery or of performance — The new facility is to be delivered at a site secured by the bidder situated within the location requirements sets [BB1] out in [High Level Specification Draft ]. A site (subject to confirmation by the Trust) may also be made available by the Trust [BB2] at Chase Farm, in London, further details to be provided during the procurement process. Section II.2.10 (Variants) — The Trust reserves the right to invite variant proposals and final details of whether variants will be invited will be provided to bidders that are shortlisted to participate in the competitive dialogue stage of the procurement. Section IV.3.4) Time-limit for requests to participate — Expressions of interest must be by way of completion and return of the pre-qualification questionnaire in accordance with the requirements set out in the pre-qualification questionnaire by the date and time specified in Section IV.3.4) The contracting authority reserves the right not to award the opportunity or to award only part or a different arrangement of the opportunity described in this contract notice. Further procurement documentation (including contractual and tender documents) will be provided to bidders which are shortlisted to participate in the competitive dialogue stage of the competition. Bidders will be expected to comply with the requirement to upload documents electronically via the London Procurement Partnership e-tendering portal. Accessible on lppsourcing.org.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with Regulation 86, Notices of decisions to award a contract; Regulation 87 Standstill Period; and Regulations 91 Enforcement of duties through the Court of the Public Contracts Regulations 2015 (as amended).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent