Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Warwickshire Police Authority
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Crown Prosecution Service
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Youth Justice Service
Warwickshire Jutice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Her Majesty's Courts and Tribunal Service
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Warwickshire Probation Trust
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.csw-jets.co.uk/
Additional information can be obtained from another address:
Warwickshire County Council
Shire Hall
Warwick
CV34 4SA
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
Tenders or requests to participate must be sent electronically to:
http://www.csw-jets.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply of a Facilities Management Service for Warwickshire Justice Centres at Nuneaton and Leamington Spa.
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The supply of a Facilities Management Service for the Warwickshire Justice Centres at Nuneaton and Leamington Spa.
Type of Procedure: Competitive procedure with negotiation.
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
The Warwickshire Justice Centre Buildings in Nuneaton and Leamington Spa, both in the County of Warwickshire.
II.2.4) Description of the procurement
The supply of a Facilities Management Service to 2 Justice Centres in Warwickshire. One at Nuneaton and the other at Leamington Spa. Services within the scope of this requirement include, but are not limited to:
1. FM01 — The Building Maintenance and Mechanical and Electrical (M&E) Maintenance
2 FM02 — Health and Safety
3 FM03 — Fire and Emergency Procedures and Business Continuity
4 FM04 — Cleaning
5 FM05 — Energy and Utilities Management and monitoring
6 FM06 — Security
7 FM07 — Shredding Service
8 FM08 — Environmental Management
9 FM09 — Portering, General Assistance and Miscellaneous Services
10 FM10 — Postal Services
11 FM11 — Waste Management
12 FM12 — Grounds Maintenance
13 FM13 — Catering and Vending
14 FM14 — Pest Control
15 FM15 — Internal Planting
16 FM16 — FM Management and Administration.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract has the option to extend by an additional 12 month period.
Type of Procedure: Competitive procedure with negotiation.
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
The Contracting Authority reserves the right to conduct the procedure in successive stages in order to reduce the number of tenders to be negotiated.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement exercise will be conducted by Warwickshire County Council as a commissioned agent on behalf of The Warwickshire Police and Crime Commissioner and the Warwickshire Justice Agencies.
A bidders day will be held on 12.9.2017. Further details and how to apply to attend are contained within the tender documentation.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Evidence required as stated in the ITT document.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/10/2017
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
June 2022.
VI.3) Additional information
This procurement exercise will be conducted by Warwickshire County Council as a commissioned agent on behalf of the Warwickshire Police and Crime Commissioner and the Warwickshire Justice Agencies. Warwickshire County Council will be using it's e-tendering system (In-Tend) for the administration of this procurement process and providers must register within the system to be able to express an interest. The website address is www.csw-jets.co.uk
Registration and use of the system is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register please call +44 1926414980 or email procurement@warwickshire.gov.uk
VI.4) Procedures for review
VI.4.1) Review body
Warwickshire County Council
Warwick
UK
VI.5) Date of dispatch of this notice
01/09/2017