Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gloucester City Homes
Railway House, Bruton Way
Gloucester
GL1 1DG
UK
Telephone: +44 1452833120
E-mail: lisa.nicholls@gch.co.uk
Fax: +44 1452833101
NUTS: UKK1
Internet address(es)
Main address: www.gloscityhomes.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12501
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Communal Cleaning Contract.
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Cleaning of offices communal areas of domestic dwellings.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911200
90910000
90911000
90911300
90911100
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Worcestershire, Gloucestershire.
II.2.4) Description of the procurement
Gloucester City Homes will be acting as the lead contracting Authority for a framework and Severn Vale Housing Association to select a suitable supplier for the provision of communal cleaning services for both registered social landlords. The services will cover a wide range of properties spread across Gloucestershire and Worcestershire. All properties will require regular general cleaning services throughout the year and vary in relation to age, design, build and use. The framework will allow the parties the opportunities to consolidate contracts, gain cost and efficiency benefits and optimise value for money. The scope of the contract will include the following:
Building Cleaning Services;
Emergency and Out-of-hours cleaning services;
High level cleaning services;
Window cleaning;
Graffiti removal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract Management
/ Weighting: 10 %
Quality criterion: Resources
/ Weighting: 10 %
Quality criterion: Quality
/ Weighting: 20 %
Quality criterion: Sustainability & Community
/ Weighting: 10 %
Quality criterion: Service Management
/ Weighting: 20 %
Price
/ Weighting:
30 %
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2018
End:
03/02/2020
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Registration with Trust Mark.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Achievement of agreed KPI's.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 2
Justification for any framework agreement duration exceeding 4 years: N/A.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2012/S 203-334312
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/10/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/10/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
36 month contract (April 2021).
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=201709
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:201709).
VI.4) Procedures for review
VI.4.1) Review body
Gloucester City Homes
Railway House, Bruton Way
Gloucester
GL1 1DG
UK
Telephone: +44 1452833150
E-mail: lisa.nicholls@gch.co.uk
Fax: +44 1452833101
Internet address(es)
URL: www.gloscityhomes.co.uk
VI.5) Date of dispatch of this notice
06/09/2017