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Notice Details

Title: 17-44 Library Service Platform and Discovery Layer and Resource List Management System.
Published by: University of Wolverhampton
Publication Date: 13/09/2017
Deadline Date: 09/10/2017
Deadline Time: 10:00
Notice Type: Contract Notice
Has Documents: No
Has ESPD: No
Abstract:

Library Services Platform

The LSP must:

— Be based on a multi-tenant cloud hosted SaaS architecture and be managed by the vendor.

— Provide true unified resource management capabilities for both electronic and physical resources.

— Facilitate significant automation of back office tasks and provide end to end work-flow management.

— Integrate widely with current and future University and supply chain systems to minimise re-keying of data.

— Allow us to take full advantage of both existing and emerging licensing and purchasing models.

— Provide powerful and flexible reporting and analysis tools to help us evidence and improve the effectiveness of our service both in terms of value for money and enhancing the student experience.

— Allow for flexible local configuration which allows us to react rapidly to changing user requirements.

— Include a comprehensive and accurate knowledge base of books, online databases and collections, journals and journal articles and other scholarly material.

Web Scale Discovery Service must

— Be a gateway to our full range of purchased, licensed, and other recommended resources irrespective of format and including UOW research outputs.

— Provide immediate access to ‘just in time’ delivery methods such as ILL, PDA, DDA, Digitisation service.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

University of Wolverhampton

MX Building, Camp Street

Wolverhampton

WV1 1AD

UK

E-mail: procurement@wlv.ac.uk

NUTS: UKG

Internet address(es)

Main address: https://wlv.bravosolution.co.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://wlv.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://wlv.bravosolution.co.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

17-44 Library Service Platform and Discovery Layer and Resource List Management System.

II.1.2) Main CPV code

48160000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Digital Library Project is essential to the development and delivery of a new library strategy. The new strategy will cover the range of library activity including new approaches to space, collection building, student engagement, staff skills and scholarly communications as well as systems which this this project will deliver directly. Student satisfaction with library services is below our comparators and this project will help address that by providing new ways to deliver content as well as improving efficiency.

Implementation of new systems will not be the end of our work but will enable further development as we develop the capability of our systems. We are looking for a partner who can not only deliver a system but can work with us as we develop and implement our new strategy.

There are 2 lots for this requirement.

All solutions must allow us to continue to operate with minimal local systems ‘expertise’.

The pass fail requirements are included in the scoring methodology.

II.1.5) Estimated total value

Value excluding VAT: 926 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 — Library Service Platform and Discovery Layer

II.2.2) Additional CPV code(s)

48160000

48161000

II.2.3) Place of performance

NUTS code:

UKG

II.2.4) Description of the procurement

Library Services Platform

The LSP must:

— Be based on a multi-tenant cloud hosted SaaS architecture and be managed by the vendor.

— Provide true unified resource management capabilities for both electronic and physical resources.

— Facilitate significant automation of back office tasks and provide end to end work-flow management.

— Integrate widely with current and future University and supply chain systems to minimise re-keying of data.

— Allow us to take full advantage of both existing and emerging licensing and purchasing models.

— Provide powerful and flexible reporting and analysis tools to help us evidence and improve the effectiveness of our service both in terms of value for money and enhancing the student experience.

— Allow for flexible local configuration which allows us to react rapidly to changing user requirements.

— Include a comprehensive and accurate knowledge base of books, online databases and collections, journals and journal articles and other scholarly material.

Web Scale Discovery Service must

— Be a gateway to our full range of purchased, licensed, and other recommended resources irrespective of format and including UOW research outputs.

— Provide immediate access to ‘just in time’ delivery methods such as ILL, PDA, DDA, Digitisation service.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 783 600.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

This contract is in place for a minimum of 5 years and has an optional extension. The contract will be renewed at the end of the 5 or 7 year period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The pass fail requirements are detailed in the scoring methodology.

Lot No: 2

II.2.1) Title

Lot 2 — Resource List Management System

II.2.2) Additional CPV code(s)

48160000

II.2.3) Place of performance

NUTS code:

UKG

II.2.4) Description of the procurement

Resource List Management System (RLMS)

The RLMS must:

— Be based on a multi-tenant cloud hosted SaaS architecture and be managed by the vendor.

— Integrate into the work-flows of academics from within the University's VLE.

— Be accessible by students from within the VLE.

— Fully integrate with the LSP, vendor platforms, student information and HR systems.

— Provide integrated end to end work-flow management from selection to content delivery.

— Allow us to significantly automate the selection to purchase work-flow and choose locally when and where in the process validation is required.

— Provide a wide range of management information and analytics to help improve the cost effectiveness of resource purchases and better understand student engagement.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 142 400.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The contract period is 5 years and subject to an optional 2 year extension. The contract will be renewed at the end of the 5 or 7 year period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The pass fail requirements are detailed in the scoring methodology.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Selection criteria as stated in the procurement documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/10/2017

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/10/2017

Local time: 10:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

VI.3) Additional information

All correspondence in relation to this tender opportunity must be via the BravoSolution Portal:

https://wlv.bravosolution.co.uk

VI.4) Procedures for review

VI.4.1) Review body

University of Wolverhampton

Wolverhampton

UK

VI.5) Date of dispatch of this notice

11/09/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@wlv.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48161000Library management systemLibrary software package
48160000Library software packageIndustry specific software package

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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