Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Wolverhampton
MX Building, Camp Street
Wolverhampton
WV1 1AD
UK
E-mail: procurement@wlv.ac.uk
NUTS: UKG
Internet address(es)
Main address: https://wlv.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://wlv.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://wlv.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
17-44 Library Service Platform and Discovery Layer and Resource List Management System.
II.1.2) Main CPV code
48160000
II.1.3) Type of contract
Services
II.1.4) Short description
The Digital Library Project is essential to the development and delivery of a new library strategy. The new strategy will cover the range of library activity including new approaches to space, collection building, student engagement, staff skills and scholarly communications as well as systems which this this project will deliver directly. Student satisfaction with library services is below our comparators and this project will help address that by providing new ways to deliver content as well as improving efficiency.
Implementation of new systems will not be the end of our work but will enable further development as we develop the capability of our systems. We are looking for a partner who can not only deliver a system but can work with us as we develop and implement our new strategy.
There are 2 lots for this requirement.
All solutions must allow us to continue to operate with minimal local systems ‘expertise’.
The pass fail requirements are included in the scoring methodology.
II.1.5) Estimated total value
Value excluding VAT:
926 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Library Service Platform and Discovery Layer
II.2.2) Additional CPV code(s)
48160000
48161000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Library Services Platform
The LSP must:
— Be based on a multi-tenant cloud hosted SaaS architecture and be managed by the vendor.
— Provide true unified resource management capabilities for both electronic and physical resources.
— Facilitate significant automation of back office tasks and provide end to end work-flow management.
— Integrate widely with current and future University and supply chain systems to minimise re-keying of data.
— Allow us to take full advantage of both existing and emerging licensing and purchasing models.
— Provide powerful and flexible reporting and analysis tools to help us evidence and improve the effectiveness of our service both in terms of value for money and enhancing the student experience.
— Allow for flexible local configuration which allows us to react rapidly to changing user requirements.
— Include a comprehensive and accurate knowledge base of books, online databases and collections, journals and journal articles and other scholarly material.
Web Scale Discovery Service must
— Be a gateway to our full range of purchased, licensed, and other recommended resources irrespective of format and including UOW research outputs.
— Provide immediate access to ‘just in time’ delivery methods such as ILL, PDA, DDA, Digitisation service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
783 600.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This contract is in place for a minimum of 5 years and has an optional extension. The contract will be renewed at the end of the 5 or 7 year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The pass fail requirements are detailed in the scoring methodology.
Lot No: 2
II.2.1) Title
Lot 2 — Resource List Management System
II.2.2) Additional CPV code(s)
48160000
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
Resource List Management System (RLMS)
The RLMS must:
— Be based on a multi-tenant cloud hosted SaaS architecture and be managed by the vendor.
— Integrate into the work-flows of academics from within the University's VLE.
— Be accessible by students from within the VLE.
— Fully integrate with the LSP, vendor platforms, student information and HR systems.
— Provide integrated end to end work-flow management from selection to content delivery.
— Allow us to significantly automate the selection to purchase work-flow and choose locally when and where in the process validation is required.
— Provide a wide range of management information and analytics to help improve the cost effectiveness of resource purchases and better understand student engagement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
142 400.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract period is 5 years and subject to an optional 2 year extension. The contract will be renewed at the end of the 5 or 7 year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The pass fail requirements are detailed in the scoring methodology.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Selection criteria as stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/10/2017
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/10/2017
Local time: 10:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
VI.3) Additional information
All correspondence in relation to this tender opportunity must be via the BravoSolution Portal:
https://wlv.bravosolution.co.uk
VI.4) Procedures for review
VI.4.1) Review body
University of Wolverhampton
Wolverhampton
UK
VI.5) Date of dispatch of this notice
11/09/2017