Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Police and Crime Commissioner for Greater Manchester
GB 183 0464 15
Force Headquarters, Central Park, Northampton Road
Manchester
M40 5BP
UK
E-mail: Steven.Ho@gmp.police.uk
NUTS: UK
Internet address(es)
Main address: http://www.gmp.police.uk/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35572
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision for application hosting and event IT support services.
Reference number: A0373
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Police & Crime Commissioner for Greater Manchester are seeking for suitable service providers to support the delivery of UK event accreditation. The procurement will be split into 2 separate lots, bidders are allowed to bid for 1 or more lots.
Lot 1: Provision of an application management service to provide the hosting, management, maintenance, and further development of a suite of bespoke applications used for the accreditation of attendees at events throughout the UK mainland.
Lot 2: Provision of onsite and remote IT support services to UK based events. The supplier is required to provide and arrange the relevant secure network infrastructure and the necessary hardware, peripherals, and software to allow on site accreditation and barcode scanning at gate entry points. 24/7 support for the infrastructure for the duration of the events is also required.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
624 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Provision of an application management service to provide the hosting, management, maintenance.
II.2.2) Additional CPV code(s)
48170000
48800000
72200000
72300000
72500000
72700000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 1: Provision of an application management service to provide the hosting, management, maintenance, and further development of a suite of bespoke applications used for the accreditation of attendees at events throughout the UK mainland. The applications are written in IBM Domino and IBM Notes, and as such a comprehensive knowledge of these is required.
The contract duration will be for a maximum period of 5 years, three of which will be on a fixed term basis. Followed by an option to extend for a further 2 years on a 1+1 basis subject to performance and meeting GMP's requirements of the contract.
The anticipated budget range for this procurement is approx. 100 000 GBP — 250 000 GBP per annum, as a combined total for delivery of both lots.
Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents.
This is a EU Open tender process, completed tenders must be returned through the same e-tendering system. And all clarification responses raised must also be put through the Blue Light portal.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents. This is a EU Open tender process, completed tenders must be returned through the same e-tendering system.
Lot No: 2
II.2.1) Title
Lot 2: Provision of onsite and remote IT support
II.2.2) Additional CPV code(s)
48170000
48800000
72200000
72300000
72500000
72700000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Lot 2: Provision of onsite and remote IT support services to UK based events. The supplier is required to provide and arrange the relevant secure network infrastructure and the necessary hardware, peripherals, and software to allow on site accreditation and barcode scanning at gate entry points. 24/7 support for the infrastructure for the duration of the events is also required.
The contract duration will be for a maximum period of 5 years, three of which will be on a fixed term basis. Followed by an option to extend for a further 2 years on a 1+1 basis subject to performance and meeting GMP's requirements of the contract.
The anticipated budget range for this procurement is approx. 100 000 GBP — 250 000 GBP per annum, as a combined total for delivery of both lots.
Service providers wishing to bid for the services must first register on the Blue Light portal https://uk.eu-supply.com/login.asp?B=BLUELIGHT followed by downloading the tender ITT and specification documents.
This is a EU Open tender process, completed tenders must be returned through the same e-tendering system. And all clarification responses raised must also be put through the Blue Light portal.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The performance of the contract is subject to particular conditions: yes.
Description of particular conditions: As specified within the tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 095-186933
Section V: Award of contract
Lot No: 1
Title: Lot 1: Provision of an application management service to provide the hosting, management, maintenance,
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Intec systems Ltd
Intec House
Fleet
GU51 4JA
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 408 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2: Provision of onsite and remote IT support
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/09/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Intec systems Ltd
Intec House
Fleet
GU51 4JA
UK
NUTS: UKD3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 216 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This tender process will be carried out using Bluelight, a third party e-tendering system. In order to express an interest and potentially tender for this opportunity you must first register your company details on the following website: https://www.bluelight.gov.uk. There is no fee to register and no subscription charge. Tender documentation will only be made available via Bluelight. You are not required to contact the Procurement Department at Greater Manchester Police directly to express interest in this tender opportunity. For details of other contracting authorities on whose behalf this contract will be awarded, please see the tender document on Bluelight Supplier contact with Greater Manchester Police, about any matter relating to this procurement,must be made via the messaging facility within Bluelight. No other methods of communication will receive a response. No requests should be directed to any other officer or employee of the Commissioner, or its advisors or any other statutory body, without the Commissioner‘s prior written agreement. This applies during the whole period of the open tender process.
The Authority expressly reserves the rights:
(i) Not to award any contract as a result of the procurement process commenced by publication of this notice,
(ii) To make whatever changes it may see fit to the content and structure of the tendering competition,
(iii) To award (a) contract (s) in respect of any part (s) of the supplies/services covered by this notice, and
(iv) To award contract (s) in stages, and in no circumstances will the Authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
Greater Manchester Police
Police and Crime Commissioner for Greater Manchester
Manchester
UK
E-mail: procurement@gmp.police.uk
Internet address(es)
URL: http://www.gmp.police.uk
VI.5) Date of dispatch of this notice
11/09/2017