Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Contact person: Mary Salmon
Telephone: +44 01597826000
E-mail: mary.salmon@powys.gov.uk
NUTS: UKL24
Internet address(es)
Main address: www.powys.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PQQ - Finance and Purchase to Pay Software System
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Powys County Council (PCC) is seeking to establish a 3 Lot, multi supplier (Lots 2 & 3 only) Services Framework for provision of Financial Management IT Systems. The Systems shall, inter alia, include full functionality to deal effectively and efficiently with all aspects of Accounts Payable and Receivable, Procurement, Internal Trading, Bank Reconciliation, Project Costing, Asset Register, General Ledger, production of Annual Accounts and Budget Holder Reporting (including commitment accounting and data interrogation). An integrated e-procurement module that integrates with the supplier (creditor) database and accounts payable functions is also required.
See section VI.3 below for details of the permissible users of the Framework and instructions to access/download further information.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Finance System including Purchase to Pay
II.2.2) Additional CPV code(s)
66122000
48000000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 1 will be awarded to single supplier.
The System will be Cloud based, i.e. the infrastructure will be the responsibility of the Supplier.
PCC may, subject to the requisite approvals, proceed to call off services under this Lot 1, post the appointment of the successful supplier.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Finance System including Purchase to Pay
II.2.2) Additional CPV code(s)
66122000
48000000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 2 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.
The System will be Cloud based, i.e the infrastructure will be the responsibility of the Supplier.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Finance System including Purchase to Pay
II.2.2) Additional CPV code(s)
66122000
48000000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Lot 3 will be established as a Framework with 5 suppliers. Welsh Public Bodies will be able to run a mini competition to select a Supplier.
The infrastructure will be the responsibility of the Purchaser i.e. the software solution will on premise or hosted by the Purchaser.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 11
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 151-312707
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/10/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/10/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Powys County Council (PCC) is procuring the Framework on behalf of itself Welsh Public Bodies.
Welsh Public Bodies as identified below.
No minimum volume or value of services is guaranteed. Services will be 'called off' on an as required basis.
Each Lot will be evaluated & awarded on a separate basis
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders
PCC reserves the right to establish the Framework in whole or in part
PCC reserves the right to annul the tendering process and not establish the Framework / award any contract
Contract performance conditions may relate to social, economic and environmental considerations
All documents to be priced in GBP and all payments made in GBP.
Welsh Public Bodies as defined for the purposes of this PQQ.
Pembrokeshire College
Isle of Anglesey County Council
Bridgend County Borough Council
Blaenau Gwent County Borough Council
City of Cardiff Council
Caerphilly County Borough Council
Carmarthenshire County Council
Conwy County Borough Council
Ceredigion County Council
Denbighshire County Council
Flintshire County Council
Gwynedd Council
Merthyr Tydfil County Borough Council
Mid & West Wales Fire & Rescue Service
Monmouthshire Council
Neath Port Talbot County Borough Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taf County Borough Council
Swansea City & County Council
Torfaen County Borough Council
Vale of Glamorgan Council
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=70553
(WA Ref:70553)
VI.4) Procedures for review
VI.4.1) Review body
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
UK
Telephone: +44 01597826000
VI.5) Date of dispatch of this notice
13/09/2017