Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Churchmarketplace Ltd
Vaughan House, 46 Francis Street, Westminster
London
SW1P 1QN
UK
Telephone: +44 2079602801
E-mail: Tender1@churchmarketplace.org.uk
NUTS: UK
Internet address(es)
Main address: www.churchmarketplace.org.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.churchmarketplace.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: national buying group representing customers governed by Public Law
I.5) Main activity
Other: buying group for catholic education establishments
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Financial Management and Budgeting Systems for Schools, Academies and other Education Institutes.
II.1.2) Main CPV code
48442000
II.1.3) Type of contract
Services
II.1.4) Short description
Churchmarketplace continues to develop a National Procurement Strategy with the aim of promoting better buying within Catholic Education Establishments (including Academies, Schools, Further Education and Higher Education institutions) and Dioceses in England and Wales. The main aim of this strategy will be to ensure that Schools, Academies and other Education Institutes obtain the best value for money from the services and products which they purchase, in this case a Schools Financial Management System(s):
1. Financial Management (Lot 1),
2. Budgeting (Lot 2),
3. Fully integrated to include Financial Management, Budgeting, HR and Payroll (Lot 3),
including associated systems integration services and training.
II.1.5) Estimated total value
Value excluding VAT:
11 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1
II.2.1) Title
Software for Financial Management (Lot 1)
II.2.2) Additional CPV code(s)
48440000
48441000
48812000
48443000
48444000
48517000
80500000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
England and Wales.
II.2.4) Description of the procurement
Provision of Financial Management application including amongst others General Ledger, Nominal Ledger, Purchase Ledger (including purchase ordering/ requisitioning system with online approval functionality. Control, Invoice Approval), Invoice Authorisation, Supplier Payment, Sales Ledger, Bank & Cash, Credit Cards, Period-End and Year-End, Project Costing, Asset Register, Fund Management (educational trips and visits, cashless catering, PTA funds, charitable fundraising etc.), Trusts/Trading Arms, and VAT reconciliation. Including integration to Microsoft Excel and Document Management System.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Software for Budgeting (Lot 2)
II.2.2) Additional CPV code(s)
48440000
48441000
48812000
48443000
48444000
48517000
80500000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
England and Wales.
II.2.4) Description of the procurement
Provision of Budgeting application including Current Budget, Revenue Budgets, Budget Development, Budget Profiling, Forecast Out-turns Holding, Forecast Out-turns Estimate, Forward Planning. The system must have the ability to model changes or create scenarios across all areas (multi scenario budget modelling for multi years / multi academy sites) and must have the ability to consolidate for the MAT. The system must have the ability to import/ export into the finance system.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Software for a Fully Integrated Financial Management, Budgeting & HR / Payroll System (Lot 3)
II.2.2) Additional CPV code(s)
48440000
48441000
48812000
48443000
48444000
48517000
80500000
79211110
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
England and Wales.
II.2.4) Description of the procurement
Provision of a fully integrated solution to include all elements of Lots 1 and 2 plus Human Resources / Payroll processing. The system must be accessible remotely for multi users incorporating authorisation and workflow for all elements and processes from budgeting, ordering, actual costs, reporting, analysis and budget forecasting. The payroll software must allow users (employees) access to enter data to inform the monthly payroll, for example absence, additional hours etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the ITT.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 15
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/10/2017
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Churchmarketplace Ltd
London
UK
VI.5) Date of dispatch of this notice
18/09/2017