Orkney Islands Council (Harbour Authority)

Council Offices, School Place

Kirkwall

KW15 1NY

UK

Contact person: Rosemary Colsell

Telephone: +44 1856873535

E-mail: rosemary.colsell@orkney.gov.uk

NUTS: UKM65

Internet address(es)

Main address: http://www.orkneyharbours.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11522

II.1.1) Title

Reference number: OIC/PROC/0646

II.1.2) Main CPV code

34500000

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Council, as Statutory Harbour Authority and Competent Harbour Authority has a requirement for the design and build of one new pilot boat, which is required to provide a safe and reliable pilotage service in the Scapa Flow and Kirkwall harbour areas. The Vessel is to be designed primarily to carry out pilotage duties but also to be capable of hydrographic survey work and corporate trips.

II.1.5) Estimated total value

Value excluding VAT: 2 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the Appendix A to the Contract Notice for the Supply of a one New Pilot Vessel (Design and Build), bidders are required to be enrolled in the relevant professional or trade registers of the Country in which they are established. For the UK — Register of Companies.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

As stated in the ESPD and the Appendix A to the Contract Notice for the Provision of Business Gateway Services.

Minimum level(s) of standards required:

Question 4B.1.1 Bidders should provide their general yearly turnover for the most recent two years (as per their audited accounts).

Question 4B.2.1 Bidders should provide their ‘specific’ yearly turnover in the business area(s) covered by the contract for the most recent two years (as per their audited accounts)

Question 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.

Question 4B.4 Bidders will be required to state the values for the following financial ratios for the most recent 2 years and it is a minimum requirement that the ratios are within the acceptable range:

Liquidity Ratio of the Company (current assets divided by current liabilities — found on Balance Sheet)

The acceptable range for this ratio is: 1:2 or more

Ratio value (Year:…………):

Ratio value (Year:…………):

Net Profit Margin of the Company (net profits divided by revenue x 100)

The acceptable range for this ratio is: >0 (i.e. Positive)

Ratio value (Year:…………):

Ratio value (Year:…………):

Annualised Contract value to Turnover (Annualised Contract value: Contract Value divided by Contract Duration as per Contract Notice)

The acceptable range for this ratio is:1:2 or more

Annualised Contract value:

Ratio value (Year:…………):

Ratio value (Year:…………):

Question 4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability Insurance = 10 000 000 GBP

Bidders are required to provide copies of the certificates of insurance to the Authority.

Question 4B.5.2 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 10 000 000 GBP

Contractor's All Risk Insurance must be in place for all risks up to and including the minimum value of the Contract.

Marine Insurance must be in place to fully insure the vessel for sea trails and delivery as a minimum, this will include Protection and Indemnity and Hull and Machinery. The Marine Insurance is required to be placed with an International Club Company, with values suitable for the risks involved.

Question 4B.6 Bidders shall include copies of the audited accounts for the most recent two years and, where appropriate, shall provide additional supporting information including eg. details of any significant differences since the last set of audited accounts.

The following additional supporting information can also be provided in respect of your organisation:

i. A statement of your turnover, profit and loss account and cashflow for the most recent year of trading; and/or

ii. A statement of your cashflow forecast for the current year and a bank letter outlining the current cash and credit position; and/or

iii. An alternative means of demonstrating financial status.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Question 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice

One example (pilot vessel or similar) within the last 3 years required.

(Scored and Weighted Section = 30 %)

Question 4C.5 Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed.

1: Bidders to supply reference(s) from owner(s) of vessel(s) stated in 4C.1.2 with confirmation of the owners details.

2: Bidders to supply details of shipyard(s) that may be used for this contract — to include but not limited to location, previous builds (last 5 years) and possible capacity for this contract.

(Scored and Weighted Section = 25 %)

Question 4C.6.1 Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications:

Educational and professional qualifications relevant to the subject matter of the Contract.

(Scored and Weighted Section = 5 %)

Question 4C.7 Bidders are required to confirm that they will employ environmental management measures that meet the following requirements:

Relevant Port Authority Environmental Management Procedures

(Scored and Weighted Section = 5 %)

Question 4C.9 Bidders will be required to demonstrate that they have (or have access to( the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

(Scored and Weighted Section = 10 %)

Question 4C.10 Please provide details of the proportion (i.e. percentage) of the contract that you intend to subcontract: (For information Only)

Question 4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards:

1: Confirmation that bidders will use equipment to the Marine Equipment Directive (MED) standard in force at the time of award of contract — and where applicable for the type of vessel being constructed.

2: Confirmation that Lloyds Register (LR) classification for this contract is acceptable complete with details of proposed LR office(s) to be used for this vessel.

(Scored and Weighted Section = 25 %)

Question 4D.1 — Quality Management Procedures and Health and Safety Procedures Pass/Fail

Question 4D.2 — Environmental Management Systems or Standards Pass/Fail.

Minimum level(s) of standards required:

As stated within the ESPD and the Appendix A to the Contract Notice for the Supply of one New Pilot Vessel (Design and Build)

Questions 4C1.2, Question 4C.5, Question 4C.6.1, Question 4C.7, Question 4C.9 and Question 4C.12 shall be marked 0-4 in accordance with the following markings scheme:

Score = 0 Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Score = 1 Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.

Score = 2 Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

Score = 3 Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

Score = 4 Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

The weighting to be applied to each question is as follows:

Question 4C.1.2 30 %

Question 4C.5 25 %

Question 4C.6.1 5 %

Question 4C.7 5 %

Question 4C.9 10 %

Question 4C.12 25 %

Tenderers must achieve a minimum score of 2 ‘acceptable’ against each of the scored and weighted questions. Failure to achieve an acceptable score will result in a tenderers exclusion from the procurement exercise.

III.1.4) Objective rules and criteria for participation

As stated in the ESPD and the Appendix A to the Contract Notice for the Supply of One New Pilot Boat (Design and Build).

III.1.6) Deposits and guarantees required:

A financial guarantee will be required from the shipyard to the value of the contract to be in place from the day of award of contract to completion of the contract.

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim/Instalments and stage payments to be as detailed in the invitation to tender documentation.

III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the instance of a consortium submitting a bid and is awarded the Contract, the Consortium must form a legal entity before entering into the contract which is recognised in Scots Law.

III.2.2) Contract performance conditions

As detailed in the Invitation to Tender Documentation.

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/10/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/10/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

VI.4.1) Review body