Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northampton Partnership Homes
Westbridge Depot, St James Mill Road
Northampton
NN5 5JW
UK
Contact person: Ms Jenny Swainson
Telephone: +44 1604837025
E-mail: jswainson@northamptonpartnershiphomes.org.uk
NUTS: UKF2
Internet address(es)
Main address: http://www.lgssprocurementportal.co.uk
Address of the buyer profile: http://www.lgssprocurementportal.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.lgssprocurementportal.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.lgssprocurementportal.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NPH HR System and Payroll Managed Service.
Reference number: DN300103
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Services
II.1.4) Short description
NPH wishes to invite Tenders for the supply of a HR System and Payroll Managed Service. The HR system must provide employee record management, absence management, disciplinary, capability and grievance management and employee self service for annual leave requests, expenses claims etc.
A managed payroll service must also be provided to manage the monthly processing of payroll for circa 280 employees.
The contract is for a period of 5 years with annual options to extend thereafter.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79211110
II.2.3) Place of performance
NUTS code:
UKF2
II.2.4) Description of the procurement
Please see short description.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
There will be up to 7 options to extend the contract by periods of 12 months each subject to satisfactory performance and at the sole discretion of the Client.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/10/2017
Local time: 18:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
31/10/2017
Local time: 08:30
Place:
Northampton — Westbridge Depot.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Northampton Partnership Homes
Northampton
NN1 1DE
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Northampton Partnership Homes will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 3 months).
Where a contract has not been entered into the court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
22/09/2017