Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The ExtraCare Charitable Trust
2205136
7 Harry Weston Rd, Binley Business Park
Coventry
CV3 2SN
UK
Contact person: Paul Lockwood
Telephone: +44 2476509011
E-mail: paul.lockwood@extracare.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.extracare.org.uk
Address of the buyer profile: https://www.extracare.org.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.in-tendhost.co.uk/extracare
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.co.uk/extracare
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.in-tendhost.co.uk/extracare
I.4) Type of the contracting authority
Other: charity
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply, Delivery and Installation of Furniture and associated services.
Reference number: PL / September / Furniture
II.1.2) Main CPV code
39000000
II.1.3) Type of contract
Services
II.1.4) Short description
The ExtraCare Charitable Trust (ExtraCare) are currently tendering for the Provision, Supply and Installation of Furniture and (associated services) for their residential villages for the elderly. Suppliers that would like to take part in this tender process are invited to Express Interest upon which they will be given access to the full tender documentation through this e-tendering system. When the tender documents have been made available bidding Suppliers will receive notification via email and the tender documents can be accessed from the My Tender area of this website and selecting the View Details button of this project.
Please allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and addressed to the main contact as shown in the details above.
II.1.5) Estimated total value
Value excluding VAT:
800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
ExtraCare are seeking a supply solution which delivers the best value for money. ExtraCare reserve the right to appoint more than 1 supplier per Lot, and Suppliers maybe appointed to any combination of Lots. Where more than one Supplier is appointed, they maybe ranked (positioned dependant on scores) or they may share the supply and be appointed via a quote request for individual projects.
II.2) Description
Lot No: 1
II.2.1) Title
Chairs
II.2.2) Additional CPV code(s)
39100000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Across all ExtraCare sites in England.
II.2.4) Description of the procurement
Supply, Delivery, and Installation of Chairs (and associated services).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the third and fourth anniversary date of the Framework Agreement(s).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Sofas
II.2.2) Additional CPV code(s)
39100000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Extra Locations within England.
II.2.4) Description of the procurement
The Supply, Delivery and Installation of Sofas (and associated Services).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the third and 4th anniversary date of the Framework Agreement(s).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Tables
II.2.2) Additional CPV code(s)
39200000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
ExtraCare locations across England.
II.2.4) Description of the procurement
Supply, Delivery, and Installation of Tables (and associated services).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the 3rd and 4th anniversary date of the Framework Agreement(s).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Miscellaneous Furniture
II.2.2) Additional CPV code(s)
39200000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
At ExtraCare Locations across England.
II.2.4) Description of the procurement
Supply, Delivery, and Installation of Miscellaneous Furniture (and associated services). This will include (but not limited to) Garden Furniture, Desks and Dressers.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
150 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to renew for a further 12 months on the 3rd and 4th anniversary date of the Framework Agreement(s).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
There is an immediate requirements that needs to be met which will exceed the OJEU threshold, as well as an going requirement.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 5
Justification for any framework agreement duration exceeding 4 years: Not applicable.
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2017
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/09/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
ExtraCare will look to enter into a Framework(s) for the provision of Goods and Services, however this is not a guarantee of work. ExtraCare reserve the right (i) not to award a contract as a result of this procurement process, (ii) to make changes to the content and structure to the tender process as it seems fit (iii) under no circumstances will ExtraCare be liable for costs incurred by bidding Suppliers through this tender process, and any work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidding Suppliers. Suppliers should note that the value of work stated in this advert, is a forecast only.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
The ExtraCare Charitable Trust
Coventry
UK
VI.5) Date of dispatch of this notice
25/09/2017