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Summary

OCID:
Published by:: West of Scotland Housing Association
Authority ID:: AA20951
Publication date:: 30 September 2017
Deadline date:: 30 October 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

West of Scotland Housing Association are seeking to establish a Contract for the provision of Electrical Periodic Inspection and Testing services, Portable Appliance Testing and the possibility of remedial works with a suitably experienced and qualified Contractor. The Contract is intended to commence not later than Monday 27.11.2017 and will operate for a maximum of three years (with the option for an extension of one+one further years), subject to satisfactory performance of the successful Bidder which will be measured through the Key Performance Indicators. The Contract will primarily be delivered across Glasgow, Ayrshire and Lanarkshire. The anticipated Contract Value is approximately 120 000 GBP per annum (excluding VAT) based on 686 EICR's, PAT at various offices / sheltered properties and a nominal sum for potential remedial works which is not guaranteed.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

West of Scotland Housing Association Ltd

40 Barrowfield Drive, Camlachie

Glasgow

G40 3QH

Contact person: Robert Pollock

Telephone: +44 1415505600

E-mail: robert.pollock@westscot.co.uk

Fax: +44 1415505601

NUTS: UKM82

Internet address(es)

Main address: www.westscot.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12345

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

www.publiccontractscotland.gov.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Electrical Periodic Inpection and Testing 2017-2020.

II.1.2) Main CPV code

45311100

II.1.3) Type of contract

Services

II.1.4) Short description

The Contract will involve the successful Service Provider undertaking Electrical Periodic Inspection and testing services, Portable Appliance Testing and possibly remedial works on the properties and locations described within the tender documentation for a period of up to 36 months from the Commencement Date (with an optional extension of a further 12+12 months).

II.1.5) Estimated total value

Value excluding VAT: 360 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45311100

45311000

45310000

II.2.3) Place of performance

NUTS code:

UKM82

UKM8

UKM93

UKM94

UKM95

UKM84

Main site or place of performance:

Glasgow.

II.2.4) Description of the procurement

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 27/11/2017

End: 27/11/2020

This contract is subject to renewal: Yes

Description of renewals:

May take up option of an extension for a further 1+1 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

West of Scotland Housing Association will only engage with an electrical contractor that is a member of an accredited registration scheme operated by a recognised body (e.g. NICEIC or SELECT) thus, giving some degree of confidence that the firm and/or person is competent.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Please refer to these statements when completing Section 4B of Tender Document A ESPD (Scotland).

Question 4B.1.1 — Bidders will be required to have a minimum ‘general’ yearly turnover of 200 000 GBP for the last 2 years.

Question 4B.1.2 — Bidders will be required to have an average yearly turnover of a minimum of 200 000 GBP for the last 2 years.

Question 4B.3 — Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1 and 4B.5.2 — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:

Employer's (Compulsory) Liability Insurance — 5 000 000 GBP

Public Liability Insurance — 5 000 000 GBP.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Please refer to these statements when completing Section 4C of Tender Document A ESPD (Scotland).

4C.1.2 — Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described within part II.2.4 of the OJEU Contract Notice or relevant section of the Site Notice.

4C.8.1 — Bidders will be required to confirm their average annual manpower for the last 3 years.

4C.8.2 — Bidders will be required to confirm their and the number of managerial staff for the last 3 years.

4C.9 — Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.10 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what portion of the contract.

Minimum level(s) of standards required:

ESPD, Part C Technical and Professional Ability — Bidders responses to Part C of the ESPD will be limited to a maximum of fifteen A4 single pages, excluding any certification that a bidder submits in support of their response, which must be completed in English using Arial 11 font (please refer to Tender Document A for further information).

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document F ‘Key Performance Indicators’ attached to this Contract Notice. Where performance falls below the minimum acceptable level during, the successful Bidder will be required to produce a Remedial Plan for the approval of West of Scotland Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the successful Bidder's Contract.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 30/10/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 30/10/2017

Local time: 14:00

Place:

West of Scotland Housing Association;

Camlachie House;

40 Barrowfield Drive;

Glasgow, G40 3QH.

Information about authorised persons and opening procedure:

All Tenders will be opened in line with West of Scotland Housing Association's approved Financial Regulations and recorded within the Association's Tender Book.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

West of Scotland Housing Association intend to procure the service at the end of the contract. Contract end date will be 27.11.2020 unless the option to extend has been exercised subject to satisfactory performance as listed on Document F ‘Key Performance Indicators’. Thereafter the contract end date would be the 27.11.2022.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Questions 4C.1.2 — 4C.9 of the ESPD and Questions 1, 2, 3, 6 and 7 of the Quality Questionnaire responses will be evaluated and scored in accordance with the following criteria;

0 — Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Bidder which scores ‘0 — Unacceptable’ against any question will be disqualified.

1 — Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Very Good — Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.

5 — Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

If a response to an individual question is assessed as ‘Poor’ this may lead to rejection of a tender.

West of Scotland Housing Association may disqualify any Bidder who:

— Fails to achieve a minimum score of 36 marks (out of a potential 60 marks) against their responses to Section 5 — Quality Questionnaire;

— Provides false or inaccurate information. West of Scotland Housing Association reserves the right to terminate the successful Bidders' Contract and all costs incurred by West of Scotland Housing Association as a result of the termination shall be recovered from the Bidder;

— Submits their completed Tender response after the Tender Closing date and time.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=512836

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Association will include a community benefit clause in tenders asking suppliers/contractors to detail how many staff they would recruit in relation to the contract, if they were successful, and what employment opportunities they could offer to new entrants e.g. employment, apprenticeship or work experience;

in some instances it will not be appropriate to have the above community benefit arrangements. In these cases, we would look to obtain other community benefit arrangements.

(SC Ref:512836).

VI.4) Procedures for review

VI.4.1) Review body