Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Nunnery Wood High School
Spetchley Road
Worcester
WR5 2LT
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG12
Internet address(es)
Main address: http://www.nunnerywood.worcs.sch.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/nunnery_wood_high_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Nunnery Wood High School — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for Nunnery Wood High School (the Client), Spetchley Road, Worcester, WR5 2LT.
The school is an academy in Worcester and it is a co-educational school and Science College with about 1350 students on roll. The school campus is located on the edge of Worcester surrounded by some 15 acres of gardens and playing fields which it shares with the adjacent 6th Form College. The school has benefited over recent years with an ongoing refurbishment programme or purpose built extensions including science facilities, English, Music, Art and Design, Languages and ICT.
II.1.5) Estimated total value
Value excluding VAT:
1 205 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG12
Main site or place of performance:
Nunnery Wood High School
Worcester
United Kingdom
II.2.4) Description of the procurement
The school catering service provision has never been market tested to ensure Best Value principles are applied the Principal, Sponsors and School Governors have made a decision to tender the catering service provision.
Current turnover value is circa 315 000 GBP per annum. However, this includes approximately 74 000 GBP of sales generated through a daily meal delivery service to 3 local primary schools. At this moment in time the Client does not know if these schools wish to be included in this tender exercise but a definite outcome will be included within the tender specification.
The catering staff are currently employed directly by the Client and the successful Supplier will need to consider ABS provision regarding the current LPGS pension arrangements. TUPE Regulations including pension rights where applicable will apply to this contract.
The Client is seeking both innovation and the application of current service initiatives within the catering industry within the tender submissions and would expect as a result of this to be able to identify “Best Value” and work in partnership with the chosen Supplier going forward. The Client’s philosophy is to Aspire, Strive, Achieve and the senior management team are looking for a Supplier who can parallel these 3 key drivers to develop and maximise the catering service provision going forward into the future.
The Client has set 6 key objectives regarding the outcome of the tender process:
— year-on-year cost savings for the catering service provision, with the opportunity to generating surpluses during the contract term,
— Review/suggestions to improve the layout of kitchen and serving areas with potential for investment from the Supplier; suggestions to improve the efficiency of service and reduce queuing times,
— the roll numbers are due to increase year-on-year over the coming years. The successful Supplier will be expected to support the Client going forward suggesting and potentially implementing innovative ideas to cater for these increases, minimising queuing times through the implementation of additional service points,
— full compliance with School Food Trust standards; menus are to be geared to what the students want, whilst offering healthy choices and ensuring students are ready to learn,
— to offer the Client curricular support regarding Healthy Eating and Life style initiatives,
— full participation in student-led Food Council group to listen to feedback and offer new innovations.
The contract being tendered is for 3 years in duration with the possibility of extending for a further 2 years depending on service deliverability. The contract will commence on 15.4.2019.
The contract is fixed price with the Supplier invoicing the client for 1/12 of the agreed annual operating budget on a monthly basis. Should surpluses be generated then these will be returned to the Client on a termly basis. All Free School Meals and internal issues will be detailed and charged separately on a monthly basis.
The basis and rationale that the Client requires the successful Supplier to operate at all times in providing a catering service that meets the needs of all students, staff and users of the catering facility but still using the Government Food Guidelines in the menu/food offer. In addition to this the successful Supplier must be proactive in the management of the contract, thus ensuring that all specifications are achieved as detailed within the tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 205 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
15/04/2019
End:
14/04/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/10/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
16/11/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract/notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/nunnery_wood_high_school
The closing date for receipt of the Selection Questionnaire is 19.10.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic/financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Nunnery Wood High School
Worcester
UK
VI.5) Date of dispatch of this notice
13/09/2018