Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Glasgow Kelvin College
123 Flemington St
Glasgow
G21 4TD
UK
Telephone: +44 1416305000
E-mail: ALees@glasgowkelvin.ac.uk
NUTS: UKM82
Internet address(es)
Main address: https://glasgowkelvin.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA22362
I.1) Name and addresses
Glasgow Clyde College
Cardonald Campus, 690 Mosspark Drive
Glasgow
G52 3AY
UK
Telephone: +44 1412723312
E-mail: ALees@glasgowkelvin.ac.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.glasgowclyde.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00457
I.1) Name and addresses
City of Glasgow College
190 Cathedral Street
Glasgow
G4 0RF
UK
Telephone: +44 1413755167
E-mail: ALees@glasgowkelvin.ac.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.cityofglasgowcollege.ac.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00453
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Art Kits and Materials for Glasgow, City, Kelvin and Clyde Colleges
Reference number: CS-GRPT ART 2018-2021
II.1.2) Main CPV code
37820000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Glasgow Kelvin College, Glasgow Clyde College and City of Glasgow College are seeking to appoint a single supplier to supply and deliver Art Supplies in time for the start of their respective art courses. The Contract shall commence in the Academic Year 2018/19 and be for a period of 3 years and an optional 12-month period. In addition, a discount for any additional art products (products not forming part of any of the art kits) available from the bidder. There is no guarantee of demand for any additional products to be bought through this contract by any of the relevant colleges.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
160 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
37820000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
2.1) General Scope:
Glasgow Clyde College, City of Glasgow College, and Glasgow Kelvin College (“Colleges”) require one Contractor to supply and deliver assorted art kits for each of the institutions’ creative courses. The purpose of this procurement exercise is to aggregate this estimated spend and deliver efficiency benefits to participating institutions. In addition the Colleges’ require a discount for miscellaneous art material requirements which may be sought during the term of the contract. The Colleges expects to award one Contractor for the full requirement establishing 3 individual contracts, one with each of the relevant College, however quoted cost per item will apply to all relevant Colleges.
2.2) Service Requirements:
2.2.1) Art Kits:
Each College has their own individual requirements as per the course content, majority of items are similar but the make-up of each kit will differ. A summary of the requirement has been provided in Appendix E of the ITT documentation. Please note the quantities provided for each item are approximate only and may fluctuate. The art kits will be for the following courses:
— Glasgow Kelvin College,
— NC Art,
— Glasgow Clyde College:
—— Fashion Fast Track;
—— NC Fashion, Sewing;
—— NC Fashion, Design;
—— NC Fashion, Art;
—— HND FT Art;
—— NQ Fashion, Textile and Jewellery Art;
—— NQ Fashion Textile and Jewellery, Sewing;
—— NQ Graphics Art;
—— Portfolio Preparation;
—— City of Glasgow College;
—— NC Interior Design;
—— NC Product Design.
2.2.2) The Contractor shall ensure that the kits supplied contain items that match the samples supplied during the tender evaluation and agreed prior to Contract award;
2.2.3) During the contract period should the Contractor change supplier of an item this shall be brought to the attention of the relevant College contact immediately. The items are not to be replaced unless approval has been received from the College;
2.2.4) The Contractor shall ensure that each Course Kit is individually boxed and contains a separate delivery note containing as a minimum the following information:
— Course Title,
— Content of each Kit/checklist,
— Quantity of Kits,
— Order Number,
— Contact for returns.
2.2.5) Requirement estimated quantities, estimated delivery dates and delivery locations are detailed at Appendix E. The Colleges are not committed to order the estimated quantities provided;
2.2.6) The winning Contractor shall provide a minimum of 98 % of all items required across the three Colleges.
2.3) Non-Core Art Materials:
2.3.1) During the period of the Contract the Colleges may have requirements for non-core art materials, i.e. items that are not part of the Art Kits. The Contractor shall make these items available to the Colleges by way of a Contractors electronic catalogue that will integrate with the Colleges P2P/ordering systems;
2.3.2) The Contractor shall ensure that the catalogue items are delivered within 48 hours of receipt of order and apply a discount structure for non-core products.
II.2.5) Award criteria
Quality criterion: Service Delivery
/ Weighting: 10
Quality criterion: Product Suitability and Samples
/ Weighting: 20
Quality criterion: Quality Assurance
/ Weighting: 5
Quality criterion: Monitoring and Handling of Complaints
/ Weighting: 3
Quality criterion: Business Continuity
/ Weighting: 5
Quality criterion: On-line ordering
/ Weighting: 10
Quality criterion: Sustainability
/ Weighting: 3
Quality criterion: Equality and Diversity
/ Weighting: 2
Quality criterion: Modern Slavery
/ Weighting: 2
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A catalogue of materials (not in the art kits) is to be provided. The tenderer shall discount the catalogue prices.
Samples are to be provided free of charge by tenderers as part of the tender submission. Details of address is contained within the ITT documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 069-152681
Section V: Award of contract
Contract No: CS-GRPT ART 2018-21
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/08/2018
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Abacus Resources
Unit 8 Oakwood Way, Carnforth Business park
Carnforth
LA5 9FD
UK
NUTS: UKM82
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 180 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
APUC Supply Chain Code of Conduct.
Bidders will be required to submit a signed Supply Chain Code of Conduct prior to the award of contract. This will be for information only and will not be scored. A copy of the Code of Conduct is provided as Appendix A for information only.
Freedom of information.
Where any bidder considers any information submitted as part of their ESPD submission commercially confidential, they must notify the College prior to the ESPD deadline via PCS-T and the College will provide a template for completion.
Furthermore, bidders will be required to confirm prior to award of any contract that you will be in a position to submit a Freedom of Information appendix. This will be for information only and will not be scored.
Form of tender.
Bidders will be required to submit a signed Form of Tender prior to the award of contract.
The award criteria questions and weightings will be published in the ITT.
General Data Protection Regulations (GDPR).
Bidders will be required to provide information relating to their compliance with obligations under the GDPR. The relevant Colleges' will require the Contractor to provide sufficient guarantees that the requirements of the GDPR will be met and the rights of data subjects will be protected. The successful Contractor will be required to complete and make sufficient guarantees within a Data Processor Contract Assurance Assessment form (Appendix I) prior to Contract award.
Availability of supply.
The successful Contractor will be required to provide samples free of charge and will be required to be able to provide a minimum of 98 % of all items required over the duration of the contract period. Alternative items that are of equal or higher quality than specified are also being accepted for the same price as the originally tendered item.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10622.
For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the relevant College to deliver Community Benefits or social value where they are identifiable throughout the term of the duration of the Contract. Examples of Community Benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.
(SC Ref:526761)
(SC Ref:557758)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Kelvin College
123 Flemington St
Glasgow
G21 4TD
UK
Telephone: +44 1416305000
VI.5) Date of dispatch of this notice
17/09/2018