Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
E-mail: t.hair@nhs.net
NUTS: UKM95
Internet address(es)
Main address: http://www.tsh.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00161
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply of Product to The State Hospital and Patient Shop
Reference number: D222
II.1.2) Main CPV code
15842300
II.1.3) Type of contract
Supplies
II.1.4) Short description
The supply of food and fluid to the Patient Shop here at the State Hospital with a strong influence on the healthier products within the market place.
Also the supply of other products as detailed in the Lots.
II.1.5) Estimated total value
Value excluding VAT:
240 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
II.2) Description
Lot No: 1
II.2.1) Title
The Supply of Product to the Hospitals Patient Shop Food & Fluids
II.2.2) Additional CPV code(s)
15842300
15982000
15860000
33711000
33761000
33760000
18000000
18412000
18310000
18317000
15613310
33711900
22320000
22300000
31440000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital
II.2.4) Description of the procurement
This lot will be the Main Wholesalers Lot for the supply of the bulk of the shops requirements. Mostly Confectionary & Carbonated Drinks.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality & Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
240 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One plus one year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
The Supply of Product to the Hospitals Patient Shop Greeting Cards
II.2.2) Additional CPV code(s)
22320000
22321000
22300000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital
II.2.4) Description of the procurement
The Supply of Greeting Cards and associated products targeting the supply at an all male age group of an average age of 40
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality & Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One plus one year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
The Supply of Product to Patient Shop Frozen Confectionary
II.2.2) Additional CPV code(s)
15500000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital
II.2.4) Description of the procurement
The Supply of Frozen ice Creams, Yogurt etc
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One plus one year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
The Supply of Product to Patient Shop Mens Clothing and Sportswear including Sports Shoes
II.2.2) Additional CPV code(s)
18000000
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital
II.2.4) Description of the procurement
The Supply of Men's wear mostly sports and casual wear including Sports shoes to our patient Shop
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One plus one year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
The Supply of Product to Patient Shop Healthier Snacks & Confectionary
II.2.2) Additional CPV code(s)
15842300
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital
II.2.4) Description of the procurement
The Supply of Healthier Snacks and Confectionery
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One plus one year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
The Supply of Product to Patient Shop the supply of other products that our patients may wish to purchase
II.2.2) Additional CPV code(s)
32320000
30233151
30234400
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital
II.2.4) Description of the procurement
The Supply of Product to Patient Shop the supply of other products that our patients may wish to purchase.
Our patients are a group of men average age of 40 years old who do not have the ability to shop themselves. Procurement is done via the shop or the procurement service mostly online.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
One plus one year
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Financial information
The Financial information requested within the ESPD should be based on the Last complete 3 years.
Employer's (Compulsory) Liability Insurance: 10 000 000 GBP
Public Liability Insurance: 10 000 000 GBP
Product Liability Insurance: 10 000 000 GBP
The above will only be requested on suppliers selling more than 50 000 GBP over the 3 years to The State Hospital.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The supplier must be able to demonstrate the ability to provide goods in a consistent manner throughout the life of the contract. They must demonstrate that they understand the Health Services need to promote healthier life styles by providing options and alternatives to high fat, high sugar and salt product.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/10/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/10/2018
Local time: 12:00
Place:
The State Hospital
Information about authorised persons and opening procedure:
The State Hospital Procurement team will open electronic tenders and any bidder is able to witness this by prior arrangement.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 Years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please Note that this procurement is been done in 6 Lots with only Lot one attracting full OJEU processes. Lots 2 to 6 are low value products.
Lots 2 to 6 maybe awarded to a number of suppliers. It maybe advantageous to award a number of supplier to each lot in order to cover a large range of products.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 11398. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:549751)
VI.4) Procedures for review
VI.4.1) Review body
The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
Internet address(es)
URL: http://www.tsh.scot.nhs.uk
VI.5) Date of dispatch of this notice
17/09/2018