Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cabot Learning Federation
Federation House, Kings Oak School, Brook Road
Bristol
BS15 4JT
UK
Contact person: Simon Williams
E-mail: Simon.Williams@clf.cabot.ac.uk
NUTS: UKK11
Internet address(es)
Main address: https://cabotlearningfederation.net
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cabotlearningfederation/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cabotlearningfederation/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/cabotlearningfederation/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned Preventative Mainenance and Compliance 2019
Reference number: PPM/SW/001
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is to undertake Planned and Preventative Maintenance (PPM) contract and Statutory Compliance activities for a total of 13 Academies initially, all members of the trust. The contract is for 3 years initially with option to extend to 2 years by mutual agreement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50710000
50711000
50712000
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
II.2.4) Description of the procurement
The contract is to undertake planned preventative maintenance (PPM) contract and reactive repairs for a total of 13 Academies initially, all members of the trust. The contract is for 3 years initially with option to extend to 2 years by mutual agreement.
—— Maintenance of 13 Academies initially (number may vary through the contract) to ensure that PPM and Statutory Compliance activities are completed in line with SFG20 maintenance specification.
— Provision of a Helpdesk to log and suitably act upon reported issues received via phone or email or portal.
— Upon the identification of reactive repair requirements, vendors will issue quotations (including spares/replacement equipment and their installation) for review by the Federation. These reactive opportunities for supplementary work may be awarded to alternative providers outside of this PPM and Compliance contract.
— The numbers of the Academies under the contract may increase or reduce over the life of the contract depending on the requirements of the Cabot Learning Federation. The Academies are a mixture of primary and secondary education level and the size and age of their premises varies accordingly.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract may be renewed for a further 2 year period, subject to acceptable performance and economic requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/11/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/12/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Cabot Learning Federation
Bristol
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
20/09/2018