Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Western Health and Social Care Trust
c/o CPD Clare House 303 Airport Road West
Belfast
BT3 9ED
UK
Contact person: construct.infofinance-ni.gov.uk
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
UK
E-mail: construct.info@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WHSCT:1772524 — Framework for Consultancy Services at Altnagelvin Hospital
II.1.2) Main CPV code
71000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Economic Operator will provide Integrated Consultancy Team (ICT) Services, including but not limited to design, design development and project management/contract administration for WHSCT Construction Projects through the duration of the framework regards substantial remodelling, refurbishment and new works to Altnagelvin Hospital including the Remodelling/Refurbishment Works within the existing hospital Tower Block followed by the Remodelling/Refurbishment and Extension of the Emergency Department, Intensive Care Unit, Imaging Department and Theatres, along with associated accommodation, car parking, etc. Other capital works on the Altnagelvin Hospital site may also be commissioned subject to funding and satisfactory performance of the ICT. The Contracting Authority is not obliged to give any or all future commissions within this framework. The ICT has the right to refuse to undertake any or all of the offered commissions within 2 weeks of the offer.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71541000
71220000
71324000
71300000
71311000
71312000
71317210
II.2.3) Place of performance
NUTS code:
UKN0
Main site or place of performance:
Altnagelvin Hospital, Londonderry Northern Ireland.
II.2.4) Description of the procurement
The Economic Operator will provide Integrated Consultancy Team (ICT) Services, including but not limited to design, design development and project management/contract administration for WHSCT Construction Projects through the duration of the framework regards substantial remodelling, refurbishment and new works to Altnagelvin Hospital including the Remodelling/Refurbishment Works within the existing hospital Tower Block followed by the Remodelling/Refurbishment and Extension of the Emergency Department, Intensive Care Unit, Imaging Department and Theatres, along with associated accommodation, car parking, etc. Other capital works on the Altnagelvin Hospital site may also be commissioned subject to funding and satisfactory performance of the ICT. The Contracting Authority is not obliged to give any or all future commissions within this framework. The ICT has the right to refuse to undertake any or all of the offered commissions within 2 weeks of the offer.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
12 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
This Framework Agreement will be awarded for a period of 4 years with the option to extend for 1 year. The Contracting Authority may terminate at the end of Year 1, Year 2 and Year 3 or at any other time as may be deemed necessary by the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
It is anticipated that the 5 Economic Operators that satisfy the completeness and compliance checks, the criteria for the rejection of Economic Operators, the information as to economic and financial standing and who achieve the highest scores in the technical or professional ability evaluation process will be short-listed and invited to submit tenders. Where there is a tie for 5th place, then all Economic Operators in 5th place will be invited to tender. For the purposes of this exercise a tie for 5th place is deemed to occur where 2 or more Economic Operators have identical scores or a score within 1 mark (out of a score of 100) of the 5th place score. In the event that the procurement is unavoidably delayed, but not cancelled, the PQQs will be assessed at the time of receipt and Economic Operators will be notified of the outcome. The maximum period that the short-list will be maintained is 12 months from the PQQP submission date..
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
This Framework Agreement will be awarded for a period of 4 years with the option to terminate at the end of Year 1, Year 2 and Year 3 or at any other time as may be deemed necessary by the Authority.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Form of Contract. An NEC3 Professional Services Contract will be used to provide the Services.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In order for an Economic Operator to be eligible to participate in this competition the Economic Operator Team must hold all relevant licences, accreditations or certificates for specific categories and sectors as set out below.
Project Manager: Member of the Association of Project Management (MAPM) or equivalent.
Architect: Registered as a Chartered Member of the Architects Registration Board(ARB) or equivalent.
Quantity Surveyor: Registered as a Chartered Member of the Royal Institute of Chartered Surveyors (RICS) or equivalent.
Mechanical and Electrical Engineer: Registered as a Member of the Chartered Institute of Building Services. Engineers (CIBSE) or a Chartered Member of the Institution of Engineering and Technology (IET) or a Chartered Member of the Institution of Mechanical Engineers (IMechE) or equivalent.
Civil / Structural Engineer. Chartered Member of the Institution of Civil or Structural Engineers (MICE) or (MIStruct.E) or equivalent.
All detailed in the relevant Pre-Qualification Questionnaire (PQQ)document.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In order for an Economic Operator to be eligible to participate in this competition its Constructionline Category Value must be at least equal to the value set out below in at least 1 of the Work Categories:
Project Management — Project Management: 71541000-2;
Architecture — Architecture and Design Services: 71220000-6;
Quantity Surveyor — Quantity Surveying Services: 71324000-5;
Mechanical and Electrical — Building Services Consultancy Services: 71315210-4;
Civil and Structural Engineering — Civil and Structural Engineering: 713111000-1 and 71312000-8.
Consultants are required to be registered and have verified status on Constructionline. Suppliers should have the minimum category value (3 000 000 GBP). in at least one of the Constructionline. Categories specified above list and brief description of selection criteria: Refer to procurement. documents. Should an Economic Operator wish the Contracting Authority to consider a Work Category not listed it shall make its request as instructed in MoI-Section 5. before the PQQP Submission Deadline for queries.
Minimum level(s) of standards required:
Minimum Category Value for Economic Operator 3 000 000 GBP. The Lead Enterprise of the Group of Economic Operators shall have a Category Value no less than 1 200 000 GBP and the other Members of a Group of Economic Operators and Other Entities Category Values when added together must be equal to or greater than 3 000 000 GBP. In order for an Economic Operator to be eligible to participate in this competition the Economic Operator Team must hold valid insurance to all the applicable values.
1) Public Liability Insurance with a minimum limit of indemnity not less than 10m GBP per incident;
2) Employer’s liability insurance (Economic Operator only) with a minimum limit of indemnity not less than 10m GBP per incident compliant with applicable statutory requirements;
4) Professional indemnity insurance, Professional indemnity insurance for all activities of a professional nature including design liability with a limit of indemnity of not less than that specified below in GBP for each and every claim Economic Operator 10m GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Structure of the Economic Operator Team. The Economic Operator (or where the Economic Operator is a Group of Economic Operators, all parties forming the Group of Economic Operators) must provide at least one of the core disciplines listed below from within its own resources:
— Core Disciplines:
—— Project Manager,
—— Architect,
—— Quantity Surveyor,
—— Mechanical and Electrical Engineer,
—— Civil/Structural Engineering.
The Economic Operator must therefore complete the relevant PQQ(and PQQ1A, where applicable). Consultant team Member (CTM). The term CTM means the party providing one of following discipline services on behalf of the Economic Operator. For the purposes of pre-qualification, the following CTMs will be assessed:
— Project Manager,
— Architect,
— Quantity Surveyor,
— Mechanical and Electrical Engineer,
—Civil Engineering.
In the event that an Economic Operator intends to provide any of the above services using an in-house resource then PQQ2 to PQQ7 shall still be completed in full by the Economic Operator. Economic Operators are advised that only one CTM can be listed against each discipline. If an Economic Operator submits more than one CTM per discipline their submission will not be assessed until one is identified ECONOMIC OPERATOR AS CTM. In addition to the online Call for Tender (CfT) (and if applicable PQQ1A) the Economic Operator must also submit a completed PQQ for each core discipline for which. it will act.
Minimum level(s) of standards required:
Refer to MoI Evaluation Matrix and PQQ2 to PQQ7 for assessment indicators.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The economic operators’ performance on this Contract will be regularly monitored. If an economic operator fails to reach satisfactory levels of performance the economic operator may be issued with a Certificate of Unsatisfactory Performance. Needs to be updated for new guidance. The issue of a Certificate of Unsatisfactory Performance will result in the economic operator being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. A list of these bodies can be viewed at: https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/10/2018
Local time: 15:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/12/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/01/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
CPD, in its capacity as a Central Purchasing Body, is administering this procurement on behalf of the Contracting Authority. The Contracting Authority expressly reserves the right:
(i) to award 1, some, all or no Lots;
(ii) not to award any contract/framework agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and
(iii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process. This project will be used to progress the Government’s wider social, economic and environmental objectives. No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or framework agreement is withdrawn for any reason. Economic Operators should take part in this process only on the basis that they fully understand and accep this position.
VI.4) Procedures for review
VI.4.1) Review body
Department of Finance, Central Procurement Directorate, Procurement Operations Branch
Clare House, 303 Airport Road
Belfast
BT3 9ED
UK
Telephone: +44 2890816555
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so).
VI.5) Date of dispatch of this notice
21/09/2018