Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wythenshawe Community Housing Group
Wythenshawe House, 8 Poundswick Lane, Wythenshawe
Manchester
M229TA
UK
E-mail: procurement@wchg.org.uk
NUTS: UKD34
Internet address(es)
Main address: https://www.wchg.org.uk/
Address of the buyer profile: https://www.in-tendhost.co.uk/wchg/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.in-tendhost.co.uk/wchg/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.in-tendhost.co.uk/wchg/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.in-tendhost.co.uk/wchg/aspx/Home
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Document Management System
Reference number: AO005
II.1.2) Main CPV code
48311000
II.1.3) Type of contract
Supplies
II.1.4) Short description
An electronic document and records management system that will enhance the work already done and support our strategic aims. The system will need to support:
— our growing mobile workforce,
— enhanced customer offering (self-service web portal, electronic tenancy sign ups),
— integrations across all core systems (Orchard Housing, Open Accounts, MS Dynamics),
— an IT strategic theme of maximum flexibility,
— exceptional internal demand for technology driven solutions.
The system will also need to have proven integration with Open Accounts/EBIS Financials.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48311000
II.2.3) Place of performance
NUTS code:
UKD34
Main site or place of performance:
II.2.4) Description of the procurement
An electronic document and records management system that will enhance the work already done and support our strategic aims. This system will need to support:
— our growing mobile workforce,
— enhanced customer offering (self-service web portal, electronic tenancy sign ups),
— integrations across all core systems (Orchard Housing, Open Accounts, MS Dynamics),
— an IT strategic theme of maximum flexibility,
— exceptional internal demand for technology driven solutions.
The system will also need to have proven integration with Open Accounts/EBIS Financials.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The Contract will run for a period of 3 years, with an option to extend for 7 further 12-month periods, subject to satisfactory performances and annual review.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/10/2018
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
26/10/2018
Local time: 10:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Wythenshawe Community Housing Group
Manchester
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
25/09/2018