Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Onward Group Ltd (acting on behalf of itself and any current and future subsidiaries)
12 Hanover Street
Liverpool
L1 4AA
UK
Contact person: Laura McGarry
E-mail: procurement@onward.co.uk
NUTS: UKD
Internet address(es)
Main address: www.onward.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/onwardhomes/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/onwardhomes/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/onwardhomes/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Repairs and Maintenance Software Solution
Reference number: OG-P787
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Onward are looking to procure a repairs and maintenance mobile software solution for scheduling, and workforce planning and management. This project will initially be to support Onward repairs, who manage 7 500 properties in the Lancashire region for Onward. The requirement may be rolled out to include additional areas of the Onward business as necessary. There is potential however for the system to expand to additional areas of the Onward Business, and so any solution must be able to expand as and when it may be required. The following information systems are currently used within Onward, and the system will need to integrate with these:
(a) orchard housing management system, and use the standard contractor interface for all electronic communication;
(b) open accounts finance system;
(c) keystone asset management, with keystone mini for asbestos information directly to all contractors working on behalf of Onward.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
II.2.4) Description of the procurement
Onward Group Ltd is one of the largest registered providers of social housing based solely in the North West of England with 35 000 homes across Merseyside, Lancashire, Greater Manchester and Cheshire. Formerly known as Symphony Housing Group, we rebranded to Onward in April 2017 and now operate as a single organisation under 1 common board. Onward’s housing stock is managed as 3 regions: Greater Manchester, Merseyside and Lancashire. Each Region is further divided in to a number of neighbourhoods, reflecting local boundaries. Onward is as a not-for-profit organisation, committed to the regeneration and sustainability of the North West region, with a primary focus on making a positive difference in the communities we serve. Onward wishes to procure a repairs and maintenance software solution for scheduling, workforce planning and workforce management. This will allow Onward to successfully manage it's workforce with relation to direct labour.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is eligible for one (1) two (2) year extension dependent on satisfactory performance during the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Onward reserves the right not to award and/or to abandon this procurement at any time and/or to award a contract for part of the services at its sole discretion. Onward shall have no liability whatsoever to any tenderer as a result of its exercise of that discretion. All costs incurred by any tenderer before signature of any contract with onward shall be incurred entirely at the tenderer's risk.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2019
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/03/2020
IV.2.7) Conditions for opening of tenders
Date:
30/09/2019
Local time: 15:05
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales, Royal Courts of Justice
Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
Liverpool
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
28/08/2019