Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
UK
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS: UKE45
Internet address(es)
Main address: http://www.ypo.co.uk/
Address of the buyer profile: https://tendering.ypo.co.uk/procontract/ypo/supplier.nsf/frm_home?ReadForm
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
YPO — 000961 V2 Office Furniture Essentials and Solutions
Reference number: 000961 V2
II.1.2) Main CPV code
39130000
II.1.3) Type of contract
Supplies
II.1.4) Short description
YPO are looking for providers to be appointed onto a framework agreement for the provision of office furniture essentials and solutions for use primarily in the education market. The framework will also be available to private sector customers.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
12 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Office Essentials Available in 24hr Delivery (Delivery Only)
II.2.2) Additional CPV code(s)
39130000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Office essentials available in 24hr delivery (delivery only).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30 %
Quality criterion: Delivery and customer service
/ Weighting: 20 %
Price
/ Weighting:
50 %
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement will cover the period from 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months.The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Office Essential Products (Standard Delivery)
II.2.2) Additional CPV code(s)
39130000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Office essential products (standard delivery).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30 %
Quality criterion: Delivery and customer service
/ Weighting: 20 %
Price
/ Weighting:
50 %
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement will cover the period from 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Office Solutions (Bespoke)
II.2.2) Additional CPV code(s)
39130000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Office solutions (Bespoke).
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 20 %
Quality criterion: Delivery and customer service
/ Weighting: 20 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
The framework agreement will cover the period from 1.1.2020 to 31.12.2021 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1.1.2020 to 31.12.2023 (subject to an annual review, incorporating price negotiations and KPI performance).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 093-224112
Section V: Award of contract
Lot No: 1
Contract No: 000961 V2
Title: Office Essentials Available in 24 hr delivery (delivery only)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bates Office Services Ltd
Kent
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 000961 V2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2019
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Bates Office Services Ltd
Kent
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Senator International Ltd
Lancashire
UK
NUTS: UKD4
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Flexiform Business Furniture Ltd
West Yorkshire
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BR Thornton Ltd
Keighley
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Gresham Office Furniture Ltd
Bolton
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bluespot Furniture Ltd
West Yorkshire
UK
NUTS: UKE4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 12 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
28/08/2019