Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Derby
Kedleston Road
Derby
DE22 1GB
UK
Contact person: Anna Salt
Telephone: +44 1332593616
E-mail: a.salt@derby.ac.uk
NUTS: UKF11
Internet address(es)
Main address: www.derby.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Undergraduate Prospectus Printing Services
Reference number: PROC AS ITT/029
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Derby is seeking tenders from suppliers for the production and delivery of its undergraduate prospectus for 2019 in accordance with this specification. There are additional options to extend the contract on an annual basis to provide printing services for the 2020, 2021 and 2022 Under-Graduate Prospectuses.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF11
Main site or place of performance:
Derby.
II.2.4) Description of the procurement
The University requires a single contractor to undertake the printing, fulfilment and delivery services due to the time restrictions and importance of the requirement.
The contractor will be required to store print runs and use for fulfilment and further deliveries as required and called-off by the University.
The contractor’s fulfilment service must include the following:
— clear and accurate stock monitoring and reporting system to enable accurate forecasting and timely reprinting if necessary. Including emailed weekly reports from the contractor to nominated University staff.
— must be turned around within 48 hours of the contractor receiving the data (example shown at figure 1 of 7.3 of this document) from the University,
— the contractor’s system must be compatible with the University’s current data format as included in figure 1 of 7.3 of the specification. This file is generated by the University 3 times a week and posted to a SFTP.
The University requires 35 400 copies of the 2019 under-graduate prospectus to be provided in two runs, as detailed below:
— 1st run 19 000 to be delivered by 22.2.2019 at the very latest,
— 2nd run 16 400 to be delivered 26.7.2019 at the very latest.
Artwork to be adjusted by supplier for any ‘bottle and creep’ to allow for spine and spreads within book. Artwork scheduled must be available by 25.1.2019.
Hard copy examples of previous work (prospectuses) undertaken of a similar specification to this job will be required as part of your tender response and, must be submitted within 3 working days of the tender return date.
Due to the requirement for the contractor to provide cover letters and post out to individual addresses, data must be managed securely. The University will provide the contractor with secure access to its secure portal. The contractor must be GDPR compliant and provide details of how you will ensure any data resulting from this contract will be managed securely in your tender response.
The contract period is 1 year with options to extend for a further two 12 month periods.
This contract will not be divided into lots, as the nature of the requirement is such that it cannot be fragmented. The University has a single requirement for reasons of efficiency and resource implications.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 600
Cost criterion: Price
/ Weighting: 400
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend beyond the initial period for an additional two 12 month periods.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 205-465562
Section V: Award of contract
Contract No: PROC AS ITT/029
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/11/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Belmont Press Ltd
Sheaf Close
Northampton
UK
Telephone: +44 1604596500
NUTS: UKF11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=425764679
GO Reference: GO-2019830-PRO-15312255
VI.4) Procedures for review
VI.4.1) Review body
Financial Controller
Finance Department, University of Derby, Kedleston Road
Derby
DE22 1GB
UK
Telephone: +44 1332592401
E-mail: a.salt@derby.ac.uk
Fax: +44 1234567890
Internet address(es)
URL: www.derby.ac.uk
VI.4.2) Body responsible for mediation procedures
Universityof Derby
Derby
UK
Telephone: +44 1332592401
E-mail: a.salt@derby.ac.uk
Fax: +44 1234567890
Internet address(es)
URL: www.derby.ac.uk
VI.4.4) Service from which information about the review procedure may be obtained
University of derby
Derby
UK
Telephone: +44 1332592401
E-mail: a.salt@derby.ac.uk
Fax: +44 1234567890
Internet address(es)
URL: www.derby.ac.uk
VI.5) Date of dispatch of this notice
30/08/2019