II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Queen Elizabeth's Girls' School, Barnet, Hertfordshire, UNITED KINGDOM.
II.2.4) Description of the procurement
Tender information
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school’s facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the client for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Efficient and effective supervision and management of this contract is paramount.
Current cleaning arrangements
At present the following staffing structure is in place:
— 1 x non-working cleaning supervisor a.m. and p.m. shift 6 hours per day — 47,2 weeks + annual leave = 52 weeks per annum,
— 1 x team leader 2 hours per day p.m. (term time and periodics),
— 19 cleaning operatives 9.00 x a.m. 10.00 x p.m. (term time and periodics),
— 1 x day janitor 4 hrs 10.00 a.m. — 2:00 p.m. (term time only),
— 1 x day janitor 6 hrs 11:30 a.m — 5.30 p.m. (term time only).
The current contractor is Birkin Cleaning Services.
No incumbent members of cleaning staff are members of the LGPS.
The client has a minimum requirement for a supplier’s employer’s liability/public liability and professional indemnity insurance of 5 000 000 GBP.
The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP.
II.2.5) Award criteria
Quality criterion: Cleaning service delivery
/ Weighting: 20
Quality criterion: Management
/ Weighting: 15
Quality criterion: People
/ Weighting: 15
Quality criterion: Service development
/ Weighting: 10
Quality criterion: Compliance and cultural fit
/ Weighting: 7.5
Cost criterion: Finance
/ Weighting: 32.5
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No