Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Valentines High School
Cranbrook Road, Gants Hill
Ilford
IG2 6HX
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.valentines-sch.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Valentines High School — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services at Valentines High School.
Full details in relation to Valentines High School may be obtained by visiting: http://www.valentines-school.org.uk
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
490 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Valentines High School, Ilford, Essex, UNITED KINGDOM.
II.2.4) Description of the procurement
Client objectives
1) The client is looking for a fixed price contract cost to the school;
2) The client is now seeking proposals for maintain and improve the cleaning services while remaining cost-effective and affective for the entire school community;
3) There are currently approximately 1 300 students and 150 teaching and support staff within the school;
4) The contract being tendered is for 36 months in duration from August 2019 until July 2022.
The contract is fixed price with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for, a credit will be required by the client. The client requires that the tendered amount of hours are worked at all times.
The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a clean school that is fit-for-purpose and that the supplier is proactive in the management of the contract.
II.2.5) Award criteria
Quality criterion: Cleaning service delivery
/ Weighting: 40
Quality criterion: Management
/ Weighting: 10
Quality criterion: People
/ Weighting: 10
Quality criterion: Service development
/ Weighting: 10
Quality criterion: Compliance and cultural fit
/ Weighting: 10
Cost criterion: Finance
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 022-048057
Section V: Award of contract
Title: Valentines High School — Tender for Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/07/2019
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Town and Country Cleaners Ltd
Canterbury
UK
NUTS: UKJ4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 490 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Valentines High School
Ilford
UK
VI.5) Date of dispatch of this notice
29/08/2019