Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Commonwealth War Graves Commission
2 Marlow Road
Maidenhead
SL6 7DX
UK
Telephone: +44 1628634221
E-mail: procurement@cwgc.org
NUTS: UKJ11
Internet address(es)
Main address: https://www.cwgc.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cwgc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Commemoration, Education, Restoration
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Lease Cars and Vans
Reference number: VEH01
II.1.2) Main CPV code
50111100
II.1.3) Type of contract
Services
II.1.4) Short description
The Common Wealth War Graves Commission (CWGC) is seeking to find a leasing and fleet management supplier to help us deliver our leasing and fleet management services across our countries of operation — specifically UK, France, Belgium and Italy. We are looking to deliver a market leading solution for our countries of operation. This solution must deliver the most efficient service to us operationally, contractually and commercially. As a not for profit organisation funded by 6 Commonwealth Governments this is vital.
II.1.5) Estimated total value
Value excluding VAT:
4 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Supply of Vehicles to UK
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UK.
II.2.4) Description of the procurement
Supply of vehicle management services to UK.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Supply of Vehicles to Mainland Europe
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
BE
FR
IT
Main site or place of performance:
FRANCE.
II.2.4) Description of the procurement
Supply of vehicle management services to Mainland Europe, specifically France, Belgium and Italy.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Supply of Vehicles to UK and Mainland Europe
II.2.2) Additional CPV code(s)
50111000
II.2.3) Place of performance
NUTS code:
BE
FR
UK
IT
Main site or place of performance:
UK and Mainland Europe.
II.2.4) Description of the procurement
Supply of vehicle management services to Mainland Europe, specifically France, Belgium and Italy, and UK.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 059-136484
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/11/2019
IV.2.7) Conditions for opening of tenders
Date:
02/10/2019
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This tender will be conducted using the CWGC e-Procurement portal — https://in-tendhost.co.uk/cwgc/aspx/Home
In order that you can be invited to participate in this exercise, or if you wish to participate in any future tenders issued by the CWGC, you must first register with the portal. Guidance on how to register and who to bid can be found here: https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles
Please note: when entering a contact email address for both the primary and additional users, you are advised to add a generic address which can be readily accessed by more than one person i.e. ‘tenders@xyz.com’, rather than a personal address such as ‘RKipling@xyz.com’. This way you will still be able to access any communications sent by us via the portal if an individual in unavailable through leave or sickness, for example. Also, when registering, you can include as many ‘Business Classifications’ as you think are appropriate (the wild card for searching is ‘_’) but, as a minimum, can you please include ‘4750 — Lease Vehicles’ — which is the closest match for this particular project. To ensure transparency, the portal will also be used for all correspondence relating to the tender.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
03/09/2019