Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cassiltoun Housing Association Ltd
Castlemilk Stables, 59 Machrie Road
Glasgow
G45 0AZ
UK
Telephone: +44 1416342673
E-mail: cassiltoun@edwardsmacdowall.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.cassiltoun.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11383
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
uPVC Window Installation (Social Housing) 2020/2022
II.1.2) Main CPV code
45421100
II.1.3) Type of contract
Services
II.1.4) Short description
Supply and fit of uPVC windows to tenanted properties in social rented sector.
II.1.5) Estimated total value
Value excluding VAT:
850 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
44221100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Castlemilk, Glasgow.
II.2.4) Description of the procurement
Cassiltoun Housing Association plans to engage an experienced contractor to supply and fit new windows and doors to approximately 161 properties over the period April 2020 until March 2022, in the Castlemilk area of Glasgow.
The initial engagement will be for a period of 2 years, but consideration will be given to extending this annually up to 3 further years.
The works will encompass the removal of existing windows and installation of new uPVC windows at approximately 161 properties owned by CHA in the Castlemilk area of Glasgow, over the 2-year period. In some cases, new doors will also be required.
It is expectation of Cassiltoun that the vast majority of the contract will be carried out by personnel directly employed by the successful contractor, with only specialist trades being subcontracted.
II.2.5) Award criteria
Criteria below:
Quality criterion: Proposed approach to communication, management and delivery of CHA’s window/door replacement contract within the environment of the social rented sector, including supply chain management
/ Weighting: 22
Quality criterion: Proposed approach to delivering high levels of tenant satisfaction for CHA
/ Weighting: 22
Quality criterion: Proposed approach to achieving and maintaining high standards within the realm of Health and Safety when delivering CHA’s window replacement
/ Weighting: 10
Quality criterion: Proposed approach to delivering community benefits
/ Weighting: 10
Quality criterion: Proposed approach to innovation in assisting CHA in successful completion of a window/door replacement contract
/ Weighting: 6
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
850 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
Cassiltoun HA may consider extending the contract by up to 3 years to give a total maximum period of 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The process to be applied is as follows:
Shortlisting will take place based on assessment of ESPDs received on time.
The ESPD must be fully completed. Failure to do so will result in the application being rejected from the assessment process.
Bidders must pass the minimum standards sections of the ESPD (Scotland).
Part II) (information concerning the bidder) must be fully completed.
Failure to do so will result in the application being rejected from the assessment process.
Part III) (exclusion grounds) must be fully completed.
Failure to do so will result in the application being rejected from the assessment process.
Part III) will be scored on a pass/fail basis. Any 'fail' will lead to the application being rejected from the assessment process.
Part IV) (selection criteria) must be fully completed. Failure to do so will result in the application being rejected from the assessment process.
Sections A, B and D of Part IV of the ESPD (Scotland) will be scored on a pass/fail basis.
Any 'fail' will lead to the application being rejected from the assessment process.
Part IV), Section 4.C1.2 is the only 'pointed' section of the ESPD and will be scored in the following way:
0-9: unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.
10-29: very poor. Response shows almost no relevance. The response contains almost no explanation to demonstrate previous relevant experience/capacity/capability.
30-49: poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.
50-69: acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.
70-89: good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity and capability relevant to providing similar services to similar clients.
90-100: excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.
Part IV), Section 4.C1.10 will be scored on a pass/fail basis.
Part VI) (concluding statements) must be fully completed.
Failure to do so will result in the application being rejected from the assessment process.
Any 'fail' will lead to the application being rejected from the assessment process.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please refer to the project briefing document for details of respective threshold requirements that need to be achieved both at Stage 1 and Stage 2.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The bidders must have (or agree to secure in advance of contract being let) UKAS accreditation for compliance in accordance with ISO 9001&14001or BS OHSAS 18001 or 45001 or have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety schemes in procurement (SSIP).
The successful contractor must operate a management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.
Operation of a management database system which includes the following is a requirement of the successful contractor:
— electronic communication,
— electronic documentation and certification issue,
— financial/payment applications in an agreed format to facilitate component accounting,
— record photographs,
— reports on no-access,
— progress/completion reports,
— measurement/reporting of KPIs,
— provision of bespoke reports in .xlsx or.csv format as agreed with CHA.
The successful window and door contractor/manufacturer must be (or agree to become prior to contract commencement) certified as follows, or equivalent:
— PAS 2030 installation of energy efficient windows and doors,
— ISO 9001 design, manufacture, supply and installation of windows and doors,
— ISO 14001 design, manufacture, supply and installation of windows and doors,
— ISO 18001 design, manufacture, supply and installation of windows and doors,
— NASSH National Accredited Scheme for Safety and Health,
— SMAS safety management advisory services.
All operatives must be UKATA asbestos awareness trained.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
A set of KPIs will be developed for this contract and the successful contractor will be measured against these for the duration of the contract. Please refer to briefing document for further details.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/10/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/11/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2020
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
May 2021.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please refer to Section 15 of the briefing document for details on how to participate in this procurement.
The form of contract that we intend to use is SBBC minor works with contractor’s design for use in Scotland (2016). A draft version of the specification/pricing document is attached to this notice. Please do not complete this document — it is for information only to give an indication of the nature of the works/ documents applicants will be required to complete if shortlisted to Stage 2 of the procurement process. Only those firms shortlisted to the second stage will be given a final version of the document for pricing.
A copy of the association's contract/supplier management policy is also attached for information only.
Please ensure you read the briefing document attached to this notice. It provides fuller information on the requirements for this procurement along with more information on the procurement process and shortlisting/award criteria.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=593925
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
From the award of contract, the successful provider will be required to work with the association to maximise the community benefits delivered through the contract. The association requires that these are targeted within 3 areas, namely employability, communities and capacity building. A KPI will be mutually agreed between CHA and the successful contractor and will be monitored and reported on.
A. Employability:
Jobs and apprenticeships — the successful contractor will work with CHA to assist persons from the G45 postcode to apply for jobs and apprenticeship opportunities during the duration of the contract.
Training and work experience — the successful provider will offer relevant opportunities during the life of the contract. This may include job tasters and work experience placements. It should include attending local careers events and working with local schools to offer work experience placements to pupils and attending local careers events.
B. Community projects, social inclusion and well-being activity:
The successful provider will be expected to make an offering to agreed projects through donations, sponsorship or participating in community activities in partnership with the association.
C. Maximise supply chain opportunities for local SMEs:
The successful provider will be expected to open up opportunities for SMEs, including social enterprises, to bid for 2nd and 3rd tier supply chain opportunities arising from this contract.
In Stage 2 of this procurement exercise, bidders will be asked to provide a community benefits delivery plan/methodology.
(SC Ref:593925)
VI.4) Procedures for review
VI.4.1) Review body
Single Point of Inquiry Team, Scottish Government
Glasgow
UK
Internet address(es)
URL: http://www.cassiltoun.org.uk
VI.5) Date of dispatch of this notice
03/09/2019