Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Newark and Sherwood District Council
Newark and Sherwood District Council, Castle House, Great Northern Road
Newark
NG24 1BY
UK
Contact person: Mr Paul Williams
Telephone: +44 7887894811
E-mail: pawilliams@melton.gov.uk
NUTS: UKF15
Internet address(es)
Main address: http://www.newark-sherwooddc.gov.uk
Address of the buyer profile: http://www.newark-sherwooddc.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.eastmidstenders.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pantomime Production Services — Palace Theatre, Newark and Sherwood District Council
Reference number: DN428780
II.1.2) Main CPV code
92000000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are invited for the provision of pantomime production services for the Palace Theatre Newark for the period commencing December 2020 to December/January 2022/23, 3 years in total. At the Council’s sole and exclusive option the contract period may be extended by a further 2 separate periods of 12 months. The successful service provider will be responsible for providing this service, liaising closely with the Council’s Business Manager for heritage, culture and visitors.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF15
II.2.4) Description of the procurement
This contract is issued by Newark and Sherwood District Council (the Council).
In compliance with the Concessionary Contracts Regulations 2016, Public Contract Regulations 2015, for public contract opportunities that are advertised. A 2 stage tender process is being followed.
This means that the tender response document combines standard selection questions, a set of tender evaluation questions: pricing schedule, a form of tender, a collusive tendering certificate and a confidential and commercially sensitive information form, stage 2 will consist of shortlisting bidders and conducting presentations/interviews.
The current contract will expire at the end of the 2019/20 season in January 2020.
Tenders are invited for the provision of pantomime production services for the Palace Theatre Newark for the period commencing December 2020 to December/January 2022/23, 3 years in total. At the Council’s sole and exclusive option the contract period may be extended by a further 2 separate periods of 12 months. The successful service provider will be responsible for providing this service, liaising closely with the Council’s Business Manager for heritage, culture and visitors.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality element
/ Weighting: 80
Cost criterion: Revenue to the Council
/ Weighting: 20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 months extensions is allowable on mutual agreement between all parties.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
07/10/2019
Local time: 12:00
Place:
Newark and Sherwood District Council, Castle House, Great Northern Road, Newark, NG24 2EG.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 year contract, subject to 2 x 12 month extensions.
VI.4) Procedures for review
VI.4.1) Review body
Newark and Sherwood District Council
Castle House, Great Northern Road
Newark
NG24 1BY
UK
Internet address(es)
URL: https://www.newark-sherwooddc.gov.uk
VI.5) Date of dispatch of this notice
04/09/2019