Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467530600
E-mail: aidavidson@aberdeencity.gov.uk
NUTS: UKM5
Internet address(es)
Main address: http://www.aberdeencity.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
I.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467530600
E-mail: CPScityshire@aberdeencity.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeenshire.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
I.1) Name and addresses
Moray Council
High Street
Elgin
IV30 1BX
UK
Telephone: +44 1343563137
E-mail: procurement@moray.gov.uk
NUTS: UKM62
Internet address(es)
Main address: http://www.moray.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00160
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Energy from Waste Facility
Reference number: ASAC/1173/ACH500
II.1.2) Main CPV code
42320000
II.1.3) Type of contract
Services
II.1.4) Short description
Aberdeen City Council, Aberdeenshire Council and Moray Council (together hereinafter referred to as the ‘Partner Councils’) have procured residual waste management services to receive and treat residual municipal waste, managed on behalf of the Partner Councils. The Partner Councils are funding the capital investment required.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
353 920 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90000000
09300000
09323000
42320000
45200000
45210000
45220000
45222000
45222100
45222110
45232140
45232141
45232142
45251000
45251140
45251200
45251240
45251250
51135110
65400000
71300000
71310000
71313000
71314000
71314310
71320000
71321000
71323000
90500000
90513000
90513100
90513200
90513300
90513400
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
Aberdeen City.
II.2.4) Description of the procurement
The Partner Councils sought to procure residual waste management services to receive and treat residual municipal waste, managed by or on behalf of the Partner Councils.
It is estimated that the Partner Councils will require treatment and disposal services for approximately 150 000 tonnes per annum of residual municipal waste. The contractor is to accept contract waste at a facility to be designed, built and operated on a site, owned by the Partner Councils at East Tullos industrial Estate, Aberdeen (the ‘Site’). Planning permission to build an EFW Facility on the Site was granted by Aberdeen City Council on 10.10.2016. Link to the planning permission:
https://publicaccess.aberdeencity.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=ZZZY9GBZSK952
The construction costs are being financed by the Partner Councils.
The contractor is required to accept and treat all contract waste from the commencement of the service period of circa 20 years which will be preceded by a construction period of up to 3 years. Under the project agreement entered into by Aberdeen City Council, as Lead Authority and the contractor, contract waste may also include residual municipal waste from other local authorities established under the Local Government (Scotland) Act 1994 and any successor bodies (‘Associated Council’).
The contract is based on the latest HM Treasury and DEFRA/WIDP guidance for waste projects, other relevant guidance issued by the Scottish Government and/or the Scottish Futures Trust, with relevant amendments to reflect project specific requirements and the Partner Councils funding of construction costs.
The contract includes:
— to the extent necessary to deliver the contractor's technical solution, the design, construction, commissioning, licensing, permitting, operation and maintenance of residual municipal waste reception and treatment facility(ies) for the processing of residual municipal waste to produce energy, to meet the targets and the requirements of the Partner Councils via a design, build, and operate approach,
— the working capital costs required for the project, recognising that the Partner Councils will fund the construction costs through milestone payments during the construction period.
II.2.5) Award criteria
Quality criterion: Legal; Residual Bidder Amendment
/ Weighting: 3 %
Quality criterion: Technical; Procurement Approach
/ Weighting: 1.92 %
Quality criterion: Technical; Programme for Design, Construction, Phasing and Commissioning
/ Weighting: 2.56 %
Quality criterion: Technical; Testing and Commissioning Plan
/ Weighting: 2.56 %
Quality criterion: Technical; Mechanical & Electrical Design Parameters
/ Weighting: 3.84 %
Quality criterion: Techical; Civil Design, Storage and Layout
/ Weighting: 2.56 %
Quality criterion: Technical; Flexibility
/ Weighting: 3.20 %
Quality criterion: Technical; Operations Plan
/ Weighting: 1.92 %
Quality criterion: Technical; Waste Acceptance Protocol
/ Weighting: 3.20 %
Quality criterion: Technical; Contingency Plans
/ Weighting: 3.20 %
Quality criterion: Technical; Energy Efficiency
/ Weighting: 3.20 %
Quality criterion: Technical; Management of Residues & By-Products
/ Weighting: 1.28 %
Quality criterion: Technical; Maintenance Arrangements
/ Weighting: 2.56 %
Quality criterion: Community Benefits; Education; employability and skills training
/ Weighting: 0.50 %
Quality criterion: Community Benefits; 3rd Sector Organisations & SME Opportunities
/ Weighting: 0.50 %
Quality criterion: Community Benefits; Social Wellbeing
/ Weighting: 1.00 %
Quality criterion: Financial Quality; Robustness of financial and contractual structure
/ Weighting: 6 %
Quality criterion: Financial Quality;Robustness of Financial Model
/ Weighting: 1 %
Quality criterion: Financial Quality; Payment Mechanism
/ Weighting: 1 %
Price
/ Weighting:
55 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Partner Councils may also require the contractor to manage additional residual municipal waste, by separate arrangement, over and above the 150 000 tpa where the Council's forecast tonnage is exceeded.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 024-041757
Section V: Award of contract
Contract No: 000-YNCU4619 (ASAC/1173/ACH500)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/08/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
EFW Ness Ltd
SC627853
Commercial House, 2 Rubislaw Terrace
Aberdeen
AB10 1XE
UK
NUTS: UKM50
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 353 920 000.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Short description of the part of the contract to be subcontracted:
The design and build of the Facility has been sub-contracted to the Contractor's Construction Sub-Contractor and the operation and maintenance of the Facility has been sub-contracted to the Contractor's O&M Contractor. The Contractor retains overall liability under the Contract.
Section VI: Complementary information
VI.3) Additional information
Please note the total value at V.2.4) is based on a number of variables including estimates of waste arising tonnages up to 2042 across the 3 authorities and indexation.
EFW Ness Ltd is a special purpose vehicle formed by Acciona Industrial SA for the purposes of entering into the contract with the contracting authority.
As set out in Regulation 31 of the Public Contracts (Scotland) Regulations 2015, the procurement was conducted in successive stages in order to reduce the number of solutions to be discussed during the dialogue stage. An Invitation to Submit Detailed Solutions (ISDS) preceded the Invitation to Submit Final Tenders (ISFT).
Information set out at II.2.5) and V.2.2) reflects tenderers received at the ISFT stage. Weightings at ISDS stage where the number of economic operators were reduced were published in the procurement documentation and were as follows:
Legal: residual bidder amendment evaluation (3 %)
Technical: procurement approach (2,76 %)
Technical: programme for design, construction, phasing and commissioning (3,68 %)
Technical: testing and commissioning plan (3,68 %)
Technical: mechanical and electrical design parameters (5,52 %)
Technical: civil design, storage and layout (3,68 %)
Technical: flexibility (4,60 %)
Technical: operations plan (2,76 %)
Technical: waste acceptance protocol (4,60 %)
Technical: contingency plans (4,60 %)
Technical: energy efficiency (4,60 %)
Technical: management of residues and by-products (1,84 %)
Technical: maintenance arrangements (3,68 %)
Community benefits: education; employability and skills training (1,00 %)
Community benefits: 3rd sector organisations and SME opportunities (1,00 %)
Community benefits: social well-being (2,00 %)
Financial quality: robustness of financial and contractual structure (5 %)
Financial quality: robustness of financial model (1 %)
Financial quality: payment mechanism (1 %)
Price (40 %)
Number of tenders received: 4 at ISDS stage.
Statement of the community benefits considered to be derived from this procurement:
A number of community benefits will be derived from this procurement in accordance with the requirements set out in the procurement documents, including the recruitment of apprentices, provision of work placements, site visits, lectures and workshops. In addition, the contractor is committed to supporting equality and seeking living wage employer accreditation.
(SC Ref:594238).
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467530600
Internet address(es)
URL: http://www.aberdeencity.gov.uk
VI.5) Date of dispatch of this notice
04/09/2019