Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Contact person: Peter Tune
Telephone: +44 2920502668
E-mail: peter.tune@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://www.procurement.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Board Management Software
Reference number: AW009
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Board and Committee meetings involve the production and circulation of a significant number of papers and this process is currently very time consuming and incurs significant administrative preparation, resource and substantial printing costs. The system must be compliant with Health Bodies requirements and be compatible with a range of software and hardware. The system will need to enable immediate access to all relevant papers and documentation for meetings using a variety of electronic equipment (PC’s / Laptops), tablets (Windows, iOS and Android) and web browsers.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
150 180.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
7 University Health Boards and 4 Health Trusts across NHS Wales
II.2.4) Description of the procurement
Board and Committee meetings involve the production and circulation of a significant number of papers and this process is currently very time consuming and incurs significant administrative preparation, resource and substantial printing costs. The system must be compliant with Health Bodies requirements and be compatible with a range of software and hardware. The system will need to enable immediate access to all relevant papers and documentation for meetings using a variety of electronic equipment (PC’s / Laptops), tablets (Windows, iOS and Android) and web browsers.
II.2.5) Award criteria
Quality criterion: Technical Requirements
/ Weighting: 12
Quality criterion: Information Security
/ Weighting: 12
Quality criterion: Ease of Implementation
/ Weighting: 12
Quality criterion: Support Services
/ Weighting: 7
Quality criterion: References
/ Weighting: 7
Quality criterion: Supplier Demonstration
/ Weighting: 25
Price
/ Weighting:
25
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 109-265932
Section V: Award of contract
Contract No: ECM 117714
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/09/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Admincontrol
Lille Grensen 7
Oslo
0159
NO
NUTS: NO011
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 150 180.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the framework in whole, in part or annul the tendering process and not award any contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed ITT's after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=85371
(WA Ref:95399)
VI.4) Procedures for review
VI.4.1) Review body
NHS Wales Shared Services Partnership
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 1443848585
Internet address(es)
URL: http://www.procurement.wales.nhs.uk
VI.5) Date of dispatch of this notice
06/09/2019