Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Castle Point and Rochford Clinical Commissioning Group
E38000030
Pearl House, 12 Castle Rd
Rayleigh
SS6 7QF
UK
Contact person: Amy Wilson
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://attain.bravosolution.co.uk
I.1) Name and addresses
NHS North East Essex Clinical Commissioning Group
Aspen House Stephenson Road
Colchester
CO4 9QR
UK
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.neessexccg.nhs.uk/
I.1) Name and addresses
NHS Mid Essex Clinical Commissioning Group
Wren House, Hedgerows Business Park, Colchester Road
Chelmsford
CM2 5PF
UK
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://midessexccg.nhs.uk/
I.1) Name and addresses
NHS West Essex Clinical Commissioning Group
Building 4 Spencer Close St Margarets Hospital
Epping
CM16 6TN
UK
E-mail: amy.wilson@attain.co.uk
NUTS: UKH35
Internet address(es)
Main address: https://westessexccg.nhs.uk/
I.1) Name and addresses
NHS Basildon and Brentwood Clinical Commissioning Group
Christopher Martin Road
Basildon
SS14 3EZ
UK
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://basildonandbrentwoodccg.nhs.uk/
I.1) Name and addresses
NHS Thurrock Clinical Commissioning Group
Civic Offices 2nd Floor New Road
Grays
RM17 6SL
UK
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: http://thurrockccg.nhs.uk/
I.1) Name and addresses
NHS Southend Clinical Commissioning Group
Victoria Avenue
Southend-on-Sea
SS2 6ER
UK
E-mail: amy.wilson@attain.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://southendccg.nhs.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://attain.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://attain.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Urgent Primary Medical Care Provision Pseudo Dynamic Purchasing System in Essex
Reference number: ACE-0343-2019-ALC
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
The contracting authorities are seeking to establish a pseudo dynamic purchasing system (PDPS) for the provision of urgent (parachute/caretaking) primary medical care services in accordance with NHS England Standard General Medical Services Regulations and alternative provider medical services directions and having full regard to the NHS England Primary Medical Care Policy and Guidance Manual (PGM). Hereafter all references to the contracting authorities will incorporate these organisations:
— Basildon and Brentwood Clinical Commissioning Group,
— Castle Point and Rochford Clinical Commissioning Group,
— Mid Essex Clinical Commissioning Group,
— North East Essex Clinical Commissioning Group,
— Southend Clinical Commissioning Group,
— Thurrock Clinical Commissioning Group,
— West Essex Clinical Commissioning Group.
The contracting authorities invite responses from suitably qualified and experienced providers to apply to join the PDPS approved provider list.
II.1.5) Estimated total value
Value excluding VAT:
57 456 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85100000
85120000
85121000
85140000
85323000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex, including: North East Essex, West Essex, Mid Essex, Basildon and Brentwood, Thurrock, Southend-on-Sea and Castle Point and Rochford.
II.2.4) Description of the procurement
The urgent (parachute/caretaking) primary medical care services will be created by establishing a pseudo dynamic purchasing system (PDPS) to procure these services which fall within the light-touch regime (LTR — PCR 2015 Regulations 74-77). The Pseudo DPS will in many respects look and feel like a DPS set up under PCR 2015 Regulation 34, but the flexibility of the LTR will apply. None of the formal procedural rules have any direct application including the requirements of Regulation 34. The contracting authorities make this distinction to avoid implying that they will follow, or be bound by, the full procurement regime under PCR 2015 for this procurement.
This PDPS will be in place for a 5-year term commencing 1.12.2019, with an option to extend for a further 12 months. It covers circumstances that may arise that require any of the named contracting authorities to put in place an urgent primary medical care services contract where, due to the time limitations, the contracting authority opts not to undertake an individual procurement process. (This is sometimes also referred to as a primary medical care 'Parachute' or 'Caretaking' service or 'Emergency Cover'). Bidders should therefore note that this PDPS places no obligation on the contracting authorities to procure services during the term of this PDPS.
Individual circumstances may include: unforeseen or short notice circumstances, such as; the unexpected death of a single-handed Provider, or the failure to comply with a contractual breach notice or Care Quality Commission (CQC) essential standards, a termination notice issued by existing provider or partnership dissolution, or a failed procurement process leading to urgent requirement as result of contract expiry.
This contract notice communicates the contracting authorities’ intention to commence Stage 1 of the procurement process to establish a PDPS. Potential bidders can request to participate by completing a qualification questionnaire to demonstrate how they meet the stated minimum selection criteria. In addition, potential bidders who wish to join the PDPS must provide information about their proposed ability to provide urgent primary medical care services, in relation to a number of 'Categories' of information. The contracting authorities will use this information to inform a filtering process during any call-off procedure. Bidders must score a minimum of 40 % of the total available weighted quality marks in order for their bid to be considered any further. On any question, a score of 0 will be considered a fail and the bid may be rejected.
The tender documents issued by contracting authorities for specific call-offs under this PDPS will fully confirm the specific terms and conditions applicable for the provision of services. Call-off contracts will be awarded by further competition via an invitation to tender issued by any of the participating contracting authorities. Providing that a potential bidder on the approved provider list has been identified as eligible to bid for a particular call-off contract via the PDPS filtering process, and they continue to meet the minimum selection criteria, they will be able to bid for the call-off contract.
Each individual ITT for a call-off contract will include the detailed service specification and any required service elements relating to such call-off contract. The procurement documentation includes the relevant terms and conditions that may be utilised by the parties for subsequent call-offs under the PDPS (albeit contracting authorities are permitted to incorporate their own preferred forms subject to their ongoing compliance with the any relevant restrictions).
The PDPS in itself is therefore not a contract; contracts are only formed when services are called-off under the PDPS.
Further details on the filtering process and the call-off procedure can be found the procurement documentation pack available upon expression of interest in this procurement.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
57 456 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Annually, on the anniversary of the commencement of the PDPS, namely the 1st working day of the month of December. This date may be subject to change.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contracting authorities reserve the right to extend the PDPS for an additional 12 month period at the contracting authorities sole discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access the procurement documentation, please go to the BravoSolution eProcurement Portal at: https://attain.bravosolution.co.uk
Click on 'Register here' and follow the on-screen instructions. You can access the QQ: 'sq_37 — urgent primary medical care PDPS qualification questionnaire' by clicking on the link called 'View current opportunities' on the Home Page.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Annually, on the anniversary of the commencement of the PDPS, namely the 1st working day of the month of December.
VI.3) Additional information
Upon establishment of the PDPS, Potential Bidders wishing to apply to enter for the first time, or to re-apply may do so on an annual basis. The contracting authorities intend to re-open the PDPS each year on the first working day in December. The subsequent opening dates are therefore: 2.12.2020, 1.12.2021, 1.12.2022, 1.12.2023, and if extended 2.12.2024.
Potential bidders can apply to be added to the PDPS within the published annual timescales, until such time it is terminated.
For this round, the closing date for submitting completed qualification questionnaires is 12:00 noon on 30.9.2019.
Closing dates for future rounds are: noon at 15.1.2021, noon 17.1.2022, noon 16.1.2023, noon 15.1.2024, and if extended noon 15.1.2025.
The contracting authorities also intend to allow PDPS providers to update the information they have provided in their qualification questionnaire annually, requests for which must be made by 30th September of each year. Please see Document 5 for further details on the update process.
It should be noted that these dates are expected dates at the time of issuing this contract notice and may be subject to change.
This PDPS is being created for Essex CCG's at point of issue, however, at some point in the future and during the term the contracting authorities reserve the right to open the PDPS up to Central Eastern including NHS Bedfordshire CCG, NHS Luton CCG and NHS Milton Keynes CCG. At such time a decision is made this contract notice and relevant procurement documentation will be updated accordingly.
During any call-off procedure, bidders will be required consider the implications and codes of practice relating to TUPE implications for staff. The contracting authority will endeavour to facilitate the transfer of data where relevant and lawful. Bidders are will be required to make their own assessment of whether TUPE applies and the consequences of TUPE.
During any call-off procedure, Bidders will be expected to work closely with incumbent providers and/or commissioners to secure legal access to any premises that may be made available for them for delivery of such services under any call-off contract.
The services within this PDPS procurement fall within Section 7 of the Public Contract Regulations 2015 (the ‘Regulations’). Neither the inclusion of the bidder at qualification stage nor the use of the terms memorandum of information, qualification questionnaire, or invitation to tender nor any other indication shall be taken to mean that the contracting authorities intend to hold themselves bound by any of the regulations save those applicable to public contracts for social and other specific services listed in schedule 3 of the Regulations (the ‘Light Touch Regime’).
Disclaimer: the contracting authorities shall not be responsible for any costs or expenses incurred by respondents to this procurement in preparing and/or submitting such responses.
To access the procurement documentation, please go to the BravoSolution eProcurement Portal at: https://attain.bravosolution.co.uk
Click on 'Register here' and follow the on-screen instructions. You can access the QQ: 'sq_37 — urgent primary medical care PDPS qualification questionnaire' by clicking on the link called 'View current opportunities' on the Home Page. Please note that the tender will not be accepted by any means other than through the Bravo e-Procurement Portal.
Should you require any information regarding this PDPS in between rounds please contact the email address available in this contract notice.
VI.4) Procedures for review
VI.4.1) Review body
NHS Castle Point and Rochford CCG
Pearl House, 12 Castle Rd
Rayleigh
SS6 7QF
UK
VI.5) Date of dispatch of this notice
05/09/2019