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Contract Notice

Framework to supply specialist support for the Ffiws (Makerspace) project

  • First published: 11 September 2019
  • Last modified: 11 September 2019

Contents

Summary

OCID:
ocds-kuma6s-095554
Published by:
Menter Môn Cyf
Authority ID:
AA0875
Publication date:
11 September 2019
Deadline date:
27 September 2019
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

1.0 Project Summary The project is setting up ‘maker spaces’ in towns in Gwynedd in order to demonstrate the technology and develop a community of makers across the county. It will be delivered in partnership between Gwynedd Council and Menter Môn with funding via Arfor and the Gwynedd LEADER project (Arloesi Gwynedd Wledig). To deliver the project we wish to appoint specialists to a. Provide ongoing technical support b. Work with groups and individuals to develop basic skills and increase awareness of the technology. 2.0 Overview of LEADER LEADER is the term used to describe a local development approach for rural areas. The name comes from the French abbreviation for ‘Liaison Entre Actions pour le Development de L’Economie Rurale’ which roughly translates to ‘links between actions for developing the rural economy’ It is an EU and Welsh Government funded project that will support activities in Gwynedd between 2015 and 2022 across five themes. More information is available on the Arloesi Gwynedd Wledig website. The current LEADER programme is being delivered in Gwynedd by Menter Môn. They are accountable to the Local Action Groups (LAG) which gives strategic direction and experienced input into projects. The LAG for Gwynedd is Arloesi Gwynedd Wledig. The Gwynedd team are based in Porthmadog and with responsibility of working with various groups and communities of interest, to develop and administer projects. 3.0 Overview of Arfor Ceredigion, Gwynedd, Carmarthenshire and Anglesey are the counties with the highest percentage of Welsh speakers, but the number has been falling for a long time. Increasing the number of Welsh speakers is a key aim for Welsh Government through the Million Welsh Speakers programme. The counties of Ceredigion, Gwynedd, Carmarthenshire and Anglesey have also, for a long time, been facing economic challenges. They are rural counties with low salaries due to a lack of well-paid jobs. The Welsh Government Strategy, 'Prosperity for All' (2017), outlines regional structures for future economic development in Wales. This means that the four counties form part of economic regions where English is more prominent, and where the emphasis in the regions are on their urban centres. However, there is support and desire across the four local authorities to work in partnership to consider how the economy within these counties could be developed, and through this, to increase the sustainability of the Welsh language strongholds. Welsh Government earmarked £2 million for the 2019/20 to 2020/21 period to allow the four counties to collaborate to prepare a Strategic Plan that would ensure the prosperity of the economy in the west of Wales and to experiment and trial plans to that end. This is the ARFOR programmme (see www.rhaglenarfor.cymru for further information). 4.0 The Ffiws Project A makerspace is a collaborative work space for making, learning, exploring and sharing that uses high tech to no tech tools. The type of technology available in a maker spaces includes 3D printers, laser cutters and 3D scanners. A full list of the equipment has been provided in an attachment. This project is seeking to create a ‘pop up’ maker space that will be located in empty shops, community spaces, business parks for a period of 6 months. Along with the equipment, the project will provide facilitation support to raise awareness and develop a community of makers that will support ongoing activity. The type of activities will include (but not limited to) the following: • Introductory workshops for tradesmen e.g. electricians, plumbers, builders • Introductory workshops for farmers including young farmers • Introductory workshops for craftworkers • Talks and demonstrations for community groups e.e. Merched y Wawr, Rugby Club, Urdd or Business Clubs • Induction sessions for individuals to use the equipement themselves. • Train the trainer events • Support for Ffiws Makers Club (weekday, evening and weekends) • Co

Full notice text

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Menter Môn Cyf

Menter Môn Office, 146 High St,

Porthmadog

LL49 9NU

UK

Rhys Gwilym

+44 1766514057

rhys@mentermon.com

http://www.mentermon.com
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework to supply specialist support for the Ffiws (Makerspace) project

2.2

Description of the goods or services required

1.0 Project Summary

The project is setting up ‘maker spaces’ in towns in Gwynedd in order to demonstrate the technology and develop a community of makers across the county. It will be delivered in partnership between Gwynedd Council and Menter Môn with funding via Arfor and the Gwynedd LEADER project (Arloesi Gwynedd Wledig).

To deliver the project we wish to appoint specialists to

a. Provide ongoing technical support

b. Work with groups and individuals to develop basic skills and increase awareness of the technology.

2.0 Overview of LEADER

LEADER is the term used to describe a local development approach for rural areas. The name comes from the French abbreviation for ‘Liaison Entre Actions pour le Development de L’Economie Rurale’ which roughly translates to ‘links between actions for developing the rural economy’

It is an EU and Welsh Government funded project that will support activities in Gwynedd between 2015 and 2022 across five themes. More information is available on the Arloesi Gwynedd Wledig website.

The current LEADER programme is being delivered in Gwynedd by Menter Môn. They are accountable to the Local Action Groups (LAG) which gives strategic direction and experienced input into projects. The LAG for Gwynedd is Arloesi Gwynedd Wledig.

The Gwynedd team are based in Porthmadog and with responsibility of working with various groups and communities of interest, to develop and administer projects.

3.0 Overview of Arfor

Ceredigion, Gwynedd, Carmarthenshire and Anglesey are the counties with the highest percentage of Welsh speakers, but the number has been falling for a long time. Increasing the number of Welsh speakers is a key aim for Welsh Government through the Million Welsh Speakers programme.

The counties of Ceredigion, Gwynedd, Carmarthenshire and Anglesey have also, for a long time, been facing economic challenges. They are rural counties with low salaries due to a lack of well-paid jobs.

The Welsh Government Strategy, 'Prosperity for All' (2017), outlines regional structures for future economic development in Wales. This means that the four counties form part of economic regions where English is more prominent, and where the emphasis in the regions are on their urban centres.

However, there is support and desire across the four local authorities to work in partnership to consider how the economy within these counties could be developed, and through this, to increase the sustainability of the Welsh language strongholds.

Welsh Government earmarked £2 million for the 2019/20 to 2020/21 period to allow the four counties to collaborate to prepare a Strategic Plan that would ensure the prosperity of the economy in the west of Wales and to experiment and trial plans to that end. This is the ARFOR programmme (see www.rhaglenarfor.cymru for further information).

4.0 The Ffiws Project

A makerspace is a collaborative work space for making, learning, exploring and sharing that uses high tech to no tech tools. The type of technology available in a maker spaces includes 3D printers, laser cutters and 3D scanners. A full list of the equipment has been provided in an attachment.

This project is seeking to create a ‘pop up’ maker space that will be located in empty shops, community spaces, business parks for a period of 6 months.

Along with the equipment, the project will provide facilitation support to raise awareness and develop a community of makers that will support ongoing activity. The type of activities will include (but not limited to) the following:

• Introductory workshops for tradesmen e.g. electricians, plumbers, builders

• Introductory workshops for farmers including young farmers

• Introductory workshops for craftworkers

• Talks and demonstrations for community groups e.e. Merched y Wawr, Rugby Club, Urdd or Business Clubs

• Induction sessions for individuals to use the equipement themselves.

• Train the trainer events

• Support for Ffiws Makers Club (weekday, evening and weekends)

• Collaboration events with other projects e.g. Hwb Menter, Be the Spark and Business Wales

• Maker Days to encourage the public to engage with Ffiws e.e. Christmas Decoration days, Haloween masks

Gwynedd Council have received funds through the Arfor project to purchase fabrication equipment and Menter Môn (via Arloesi Gwynedd Wledig) will coordinate the project and provide funding for the specialist support. A lease has been agreed on an empty shop in Porthmadog to allow Arloesi staff to support the project closely over the first 6 months. This will allow systems and processes to be developed, awareness to be raised, and time to develop a community of makers in other towns in Gwynedd. After the first 6 months other areas can apply for the ‘maker space’ via an open call process. The project would complement the FabLab in Pontio by offering access to entry level equipment. We would encourage users of the maker space to visit Pontio to develop an awareness of the higher level provision in Bangor.

5.0 Support Required

The Arloesi Gwynedd Wledig staff will manage Ffiws and be responsible for coordinating the activities. However, we will require suitably qualified individuals to:

a. Provide ongoing technical support

b. Deliver a range of activities as detailed above

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=95554.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

80510000 Specialist training services
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire

2.4

Total quantity or scope of tender

We are inviting applications from individuals who are able to provide support. Individuals interested in supporting the project should provide the following:

• Details of qualifications relevant to this project

• Details of experience of using the equipment detailed in this brief

• Details of experience of working with groups and individuals

• Days rates to deliver the support (Ex VAT)

• Additional information that could support their application including ideas on the type of activities that could be run.

All applications will be scored and against the following criteria:

• Qualifications and methodology (30%)

• Experience 30%

• Day rates 40%

Those achieving a score above a determined threshold will be included on a framework, from which we will call off the most suitable individual based on the requirements of a particular task. It is important to emphasise that being included on the framework does not guarantee work.

We are tendering for a framework which consists of two separate elements:

Lot 1 – Programme of activities

Lot 2 – Technical Support

LOT 1 – Programme of Activities

We are seeking applicants to work with Arloesi staff to develop a programme of activities and workshops. The type of activities will include (but not limited to) the following:

• Introductory workshops for tradesmen e.g. electricians, plumbers, builders

• Introductory workshops for farmers including young farmers

• Introductory workshops for craftworkers

• Talks and demonstrations for community groups e.e. Merched y Wawr, Rugby Club, Urdd or Business Clubs

• Induction sessions for individuals to use the equipement themselves.

• Train the trainer events

• Support for Ffiws Makers Club (weekday, evening and weekends)

• Collaboration events with other projects e.g. Hwb Menter, Be the Spark and Business Wales

• Maker Days to encourage the public to engage with Ffiws e.e. Christmas Decoration days, Haloween masks

LOT 2 – Technical Support

We are seeking applicants to provide ongoing technical support for the project. Support is needed to ensure good working order of the equipment and relevant health and safety checks to ensure the safety of users.

Please note that suppliers are permitted to submit a tender for any one or both lots as they consider appropriate for their qualifications and experience. Please ensure that all tenders specify which lots they are tending for.

7.0 Bilingual Requirements

It is important that the activities can be delivered through the medium of Welsh, and there is an emphasis within the project on targeting Welsh speaking communities. Therefore individuals who can deliver activities in Welsh and English would have an advantage when being selected from the framework for particular tasks. However, we are eager to develop the maker community in Gwynedd and an ability to community in Welsh is not essential to be included on the framework.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

MMLDR014

4.3

Time Limits

Time-limit for receipt of completed tenders
    27-09-2019  Time  16:30

Estimated award date
 04-10-2019

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

CY

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

This notice has been sent as a region specific notice. If you did not receive an alert about this you are not based in the specific region selected by the buying authority. Questions on why this was sent as a region specific notice should be sent to the buying authority.

(WA Ref:95554)

Relates to the following project/programme financed by EU Community Funds: This project has received funding through the Welsh Government Rural Communities - Rural Development Programme 2014-2020, which is funded by the European Agricultural Fund for Rural Development and the Welsh Government. It’s also part funded by the Nuclear Decommissioning Authority (NDA) and Gwynedd Council.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Brief for Ffiws Support - ENGLISH
Brief for Ffiws Support - CYMRAEG
List of equipment - Rhestr Offer

5.3

Publication date of this notice

 11-09-2019

Coding

Commodity categories

ID Title Parent category
80510000 Specialist training services Training services

Delivery locations

ID Description
1013 Conwy and Denbighshire
1012 Gwynedd
1011 Isle of Anglesey

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
6 Gwynedd
5 Wrexham
4 Flintshire
3 Denbighshire
2 Conwy
1 Isle of Anglesey

About the buyer

Main contact:
rhys@mentermon.com
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
pdf166.39 KB
This file may not be accessible.
pdf
pdf165.79 KB
This file may not be accessible.
pdf
pdf161.66 KB
This file may not be accessible.

Replaced documents

There are no previous versions of these documents.


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