Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Bristol
4th Floor, Augustine's Courtyard, Orchard Lane
Bristol
BS1 5DS
UK
Telephone: +44 1173940653
E-mail: martyn.dean@bristol.ac.uk
NUTS: UKK11
Internet address(es)
Main address: www.bristol.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Award Management System
Reference number: IT-1018-008-PC_978
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
An award management system to manage research (and research-related) grant costings.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
735 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
Bristol.
II.2.4) Description of the procurement
The main objective of the procurement is to deliver a solution which:
— produces fEC/TRAC compliant costs and prices,
— associates multiple costings with a research project,
— cost and prices complex research projects involving multiple internal organisational structures, funders and external collaborators,
— has scheme templates for major funders provided as standard by the supplier,
— has the capability for the UoB to create scheme templates for other funders,
— has a dashboard with milestone information relating to the progress of research applications,
— integrates with the UoB ERP system for staff costings and project set up,
— integrates with the Case Management System for providing milestone information to the academic community,
— has the capability to configure, review and approval workflows,
— has the provision of funder specific submission reports for funder portals,
— records award acceptance information,
— generates standard and customised reports, for workflow tasks and approvals, and for application and award data,
— exchanges data analytics with management information tools, such as business objects.
II.2.5) Award criteria
Quality criterion: Quality (see Additional Information for full breakdown)
/ Weighting: 70 %
Quality criterion: Cost of licences and on-going support over 5 years plus cost of implementation
/ Weighting: 30 %
Cost criterion: See award criteria above
/ Weighting: See above
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period will be for 5 years with options to extend for a maximum of a further 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 238-543874
Section V: Award of contract
Contract No: IT-1018-008-PC_978
Title: Award Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/07/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Worktribe Ltd
04576074
4 Castle Boulevard
Nottingham
NG7 1FB
UK
NUTS: UKF14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 735 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The quality criterion referred to in Section II.2.5) was allocated as follows:
— functional requirements 25 %,
— non- functional requirements 15 %,
— supplier demos 10 %,
— architectural design 5 %,
— interfaces 5 %,
— legacy data 5 %,
— project management 5 %,
— testing approach 5 %,
— training and support 5 %,
— service level agreement 5 %,
— security 5 %,
— technical requirements 5 %,
— implementation plan 5 %.
The value in Section V.2.4) assumes that the option to extend is exercised in full.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Appeal rights as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited and any such proceedings must be brought in the High Court of England and Wales.
VI.5) Date of dispatch of this notice
06/09/2019