Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Bromford
1 Exchange Court, Brabourne Avenue
Wolverhampton Business Park
WV10 6AU
UK
Contact person: Mrs Yauheniya Vidal
Telephone: +44 1902396843
E-mail: ProcurementTeam@bromford.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.bromfordgroup.co.uk
Address of the buyer profile: http://www.bromfordgroup.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Inspection, Maintenance and Repair Services to Various Domestic Heating Systems and Associated Equipment
Reference number: DN394842
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Bromford Housing Group Ltd, (parent of the group) as a central purchasing body on behalf of itself and any of its current or future entities and subsidiaries (together ‘Bromford’) undertakes this procurement process to award a contract for the supply of inspection, maintenance and repair services to various domestic heating systems and associated equipment. The contract covers various types of domestic heating systems including gas/Lpg, oil and solid fuel heating systems, Air source heat pumps (ASHP) heating systems, solar heating system, Ground source heat pumps (GSHP), Unvented cylinders and other equipment (such as smoke/heat/CO detectors) associated or in some way linked to the heating systems. The supplier will be responsible for providing all necessary labour, materials, plant, tools and equipment. Supplier shall also arrange and enable integration of the supplier’s ordering IT system with the Client’s IT system.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
6 502 000.00
GBP/ Highest offer:
9 400 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
North East
II.2.2) Additional CPV code(s)
09110000
42160000
44620000
50413100
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKF1
UKG13
UKG23
UKG24
UKG3
II.2.4) Description of the procurement
Successful supplier will be responsible for providing the following key services in relation to various types of domestic heating systems and associated equipment and as specified in more detail further within this specification:
— carrying out statutory safety checks at the intervals and on the dates as required by the relevant statutory regulations,
— carrying out regular servicing and maintenance in accordance with the agreed programme; all premises to be compliant with all necessary statutory works completed on or before the cyclical date,
— completing all repairs as necessary, right first visit as and when required,
— occasional replacement on a reactive basis of gas boilers and heat pump units (relating to ASHP) when a repair is either not feasible or not economical (and such works cannot be accommodated by the client’s in-house team),
— carrying out regular fuel and smoke checks and where installed the servicing of unvented hot water storage systems,
— providing a fully integrated IT system that not only enables real time updates but allows customers to book appointments directly with the supplier through both client and supplier portal,
— providing a fully flexible service that facilities and delivers a timed appointment system that fully supports customers’ busy working lives and needs,
— providing an exceptional liaison service to the customers, including but not limited to ensuring confirmed and documented access arrangements (appointments) via varying communication mediums in order to carry out services,
— providing fully auditable, legible and lawful documentation, error free, right first time,
— providing a fully comprehensive quality assured service that is, both customer and safety driven by an accomplished experienced team.
All in accordance with the requirements of this specification, this contract terms and conditions, relevant manufacturers’ guidelines and instructions and all applicable standards, laws, regulations and Statutory Requirements and their revisions (as the case may be) current at the time of providing services.
The supplier will be responsible for providing all necessary labour, materials, plant, tools and equipment.
II.2.5) Award criteria
Quality criterion: Quality Element
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
North West
II.2.2) Additional CPV code(s)
09110000
42160000
44620000
50413100
50531200
50720000
71314310
II.2.3) Place of performance
NUTS code:
UKG21
UKG22
UKG24
UKG3
II.2.4) Description of the procurement
Successful supplier will be responsible for providing the following key services in relation to various types of domestic heating systems and associated equipment and as specified in more detail further within this specification:
— carrying out statutory safety checks at the intervals and on the dates as required by the relevant statutory regulations,
— carrying out regular servicing and maintenance in accordance with the agreed programme; all premises to be compliant with all necessary statutory works completed on or before the cyclical date,
— completing all repairs as necessary, right first visit as and when required,
— occasional replacement on a reactive basis of gas boilers and heat pump units (relating to ASHP) when a repair is either not feasible or not economical (and such works cannot be accommodated by the Client’s in-house team),
— carrying out regular fuel and smoke checks and where installed the servicing of unvented hot water storage systems,
— providing a fully integrated IT system that not only enables real time updates but allows customers to book appointments directly with the supplier through both client and supplier portal,
— providing a fully flexible service that facilities and delivers a timed appointment system that fully supports customers’ busy working lives and needs,
— providing an exceptional liaison service to the customers, including but not limited to ensuring confirmed and documented access arrangements (appointments) via varying communication mediums in order to carry out services,
— providing fully auditable, legible and lawful documentation, error free, right first time,
— providing a fully comprehensive quality assured service that is, both customer and safety driven by an accomplished experienced team.
All in accordance with the requirements of this specification, this contract terms and conditions, relevant manufacturers’ guidelines and instructions and all applicable standards, laws, regulations and statutory requirements and their revisions (as the case may be) current at the time of providing services.
The supplier will be responsible for providing all necessary labour, materials, plant, tools and equipment.
II.2.5) Award criteria
Quality criterion: Quality Element
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 083-197374
Section V: Award of contract
Title: Supply of Inspection, Maintenance and Repair Services to Various Domestic Heating Systems and Associated Equipment (Lot 1 – North East and Lot 2 – North West)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2019
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
J. Tomlinson Ltd
03168455
Scimitar House, 100 Lilac Grove, Beeston
Nottingham
NG9 1FP
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The same 8 suppliers have tendered for both lots. J. Tomlinson Ltd have won the award of both lots (Lot 1 – North East and Lot 2 – North West).
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
09/09/2019