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01 Prior Information Notice (PIN)

Cleaning Materials and Washroom Services

  • First published: 16 September 2019
  • Last modified: 16 September 2019



Published by:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Authority ID:
Publication date:
16 September 2019
Deadline date:
Notice type:
01 Prior Information Notice (PIN)
Has documents:
Has SPD:
Has Carbon Reduction Plan:


Supply of cleaning & janitorial materials and apparatus and the provision of washroom and air freshener services. CPV: 39830000, 39830000, 98341130, 39525800, 39224300, 39800000, 24959000, 39224000, 39514300, 33763000, 33760000, 19640000, 18930000, 39831300, 39831600, 24455000, 24000000, 39812300, 39525810, 39811100, 39811110, 39721320, 39831700, 33711900.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

National Procurement Service (Welsh Government)

T’yr Afon, Bedwas Road


CF83 8WT




Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning Materials and Washroom Services

Reference number: NPS-CFM-0099-19

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Supply of cleaning & janitorial materials and apparatus and the provision of washroom and air freshener services.

II.1.5) Estimated total value

Value excluding VAT: 12 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)
























II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

The purpose of this notice is to notify the market of this forthcoming proposed tender opportunity for the Supply and Distribution of Cleaning & Janitorial Materials and Apparatus and the Provision of Washroom and Air Freshener Services which is being conducted by the National Procurement Service for Wales (NPS).

The NPS acts on behalf of the public sector in Wales to deliver value for money from the procurement of common and repetitive goods and services 'once for Wales'.

The NPS on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for the Cleaning Materials/Apparatus and Washroom/Air Freshener services. This Framework will be replacing the current NPS Cleaning & Janitorial Materials Framework (NPS-CFM-0026-15) and the NPS Cleaning Services Framework (NPS-CFM-0008-14). The new combined framework will be made available to use by all NPS customers.

The lotting structure of this Framework is yet to be confirmed however key areas are likely to include but are not limited to:

- General Cleaning & Janitorial Materials

- Bulk Cleaning Materials

- Washroom Services

- Air Freshener Services

It is anticipated that the duration of this framework agreement will be for 24months with an option to extend for up to further 24months.

The NPS will be engaging closely with potential bidders during the procurement process to create suitable and cost-effective solutions for its customers.

The NPS is striving to develop a vibrant Welsh economy capable of delivering strong and sustainable economic growth by providing opportunities for everyone in Wales. Sustainable Development means ensuring that our actions contribute in the round to social, economic, and environmental well-being now and in the future; improving the environment, building stronger communities, reducing social exclusion and poverty and encouraging the development of the economy.

The commitment to deliver 'Community Benefit' outcomes from our procurement activity is designed to ensure that wider social and economic issues are taken into account when spending public money. The intention is to achieve the very best value for money in the widest sense. Consequently, Community Benefit clauses will be considered as part of the proposed procurement as core or non-core or a combination of both to address socio-economic and/or environmental issues.

Further information will be provided once an OJEU Contract Notice is issued.

Expressions of interest must be made to the following e-mail address:

The NPS will not respond directly to expressions of interest but those expressing interest will be invited to a market engagement events on 23/24 September 2019 (please see ‘V1.3 - Additional Information’ for further details).

II.3) Estimated date of publication of contract notice:


Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

NPS Cleaning Materials and Washroom Services - Market Engagement Events

Prior to issue of the tender the NPS will be holding market engagement events as follows:

-South Wales – Welsh Government Bedwas Office – Monday 23rd September 13:00 – 14:30

-North Wales – Welsh Government Llandudno Junction Office – Tuesday 24th September 10:30 – 12:00

To register your interest in either event please email

Please note that there is a maximum of two places available per company at each event and that the events will only proceed if there is sufficient market interest.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

(WA Ref:93718)

VI.5) Date of dispatch of this notice



Commodity categories

ID Title Parent category
24959000 Aerosols and chemicals in disc form Specialised chemical products
39721320 Air dryers Domestic cooking or heating equipment
39811100 Air freshener Preparations for perfuming or deodorising rooms
39811110 Air freshener dispensers Preparations for perfuming or deodorising rooms
39831700 Automatic soap dispensers Washing preparations
39224300 Brooms and brushes and other articles for household cleaning Brooms and brushes and other articles of various types
39224000 Brooms and brushes and other articles of various types Kitchen equipment, household and domestic items and catering supplies
24000000 Chemical products Materials and Products
39800000 Cleaning and polishing products Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
39525800 Cleaning cloths Miscellaneous manufactured textile articles
39830000 Cleaning products Cleaning and polishing products
24455000 Disinfectants Agro-chemical products
39831300 Floor cleaners Washing preparations
98341130 Janitorial services Accommodation services
33763000 Paper hand towels Toilet paper, handkerchiefs, hand towels and serviettes
39525810 Polishing cloths Miscellaneous manufactured textile articles
39812300 Polishing waxes Polishes and creams
19640000 Polythene waste and refuse sacks and bags Leather, textile, rubber and plastic waste
39514300 Roller towels Toilet and kitchen linen
18930000 Sacks and bags Luggage, saddlery, sacks and bags
33711900 Soap Perfumes and toiletries
39831600 Toilet cleaners Washing preparations
33760000 Toilet paper, handkerchiefs, hand towels and serviettes Personal care products

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
16 September 2019
Notice type:
01 Prior Information Notice (PIN)
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Publication date:
11 December 2019
Deadline date:
22 January 2020 00:00
Notice type:
02 Contract Notice
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery
Publication date:
02 April 2020
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Llywodraeth Cymru / Welsh Government - Commercial Delivery

About the buyer

Main contact:
Admin contact:
Technical contact:
Other contact:

Further information

Date Details
No further information has been uploaded.

0800 222 9004

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