Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Marine Scotland on behalf of the Scottish Government
Area 1-B South, Victoria Quay, the Shore
Edinburgh
EH6 6QQ
UK
Contact person: Ian Wood
Telephone: +44 1312446084
E-mail: ian.wood@scotland.gsi.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.marinescotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Victualling and Meat for Marine Scotland Vessels
Reference number: CASE:337387-19
II.1.2) Main CPV code
15890000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Marine Scotland are seeking to engage a provider of victualling and or meat products (or both) to our 5 vessels.
II.1.5) Estimated total value
Value excluding VAT:
780 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Victualling Lot 1
II.2.2) Additional CPV code(s)
15890000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Provision of victualling to Marine Scotland vessels.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding and delivery of requirements
/ Weighting: 30
Quality criterion: Staff competence, knowledge and experience
/ Weighting: 25
Quality criterion: Contract management
/ Weighting: 15
Quality criterion: Quality assurance, health and safety approach to risk management
/ Weighting: 15
Quality criterion: Corporate and social responsibilities
/ Weighting: 10
Quality criterion: Workforce matters
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
452 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/12/2019
End:
30/11/2022
This contract is subject to renewal: Yes
Description of renewals:
Potential to award a 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Lot No: 2
II.2.1) Title
Provision of Meat Lot 2
II.2.2) Additional CPV code(s)
15119000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Scotland.
II.2.4) Description of the procurement
Marine Scotland are seeking to engage a provider of meat products to our 5 vessels.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding and delivery of requirements
/ Weighting: 30
Quality criterion: Staff competence, knowledge and experience
/ Weighting: 25
Quality criterion: Contract Management
/ Weighting: 15
Quality criterion: Quality assurance, health & safety approach to risk management
/ Weighting: 15
Quality criterion: Corporate and social responsibilities
/ Weighting: 10
Quality criterion: Workforce matters
/ Weighting: 5
Price
/ Weighting:
30
II.2.6) Estimated value
Value excluding VAT:
336 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/12/2019
End:
30/11/2022
This contract is subject to renewal: Yes
Description of renewals:
Potential to award a 1 year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
List and brief description of selection criteria:
This section covers Questions 4B1-6 of the ESPD (Scotland).
Minimum level(s) of standards required:
4B1a: bidders will be required to have a minimum ‘specific’ yearly turnover of:
— Lot 1: 900 000 GBP for the last 2 years,
— Lot 2: 650 000 GBP for the last 2 years.
In the event that the bidder does not comply with this requirement, they will not be considered any further in this tendering exercise.
As evidence for the ESPD (Scotland) Question 4B1a, the procurement officer may ask for annual accounts from the bidder.
4B5: it is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
— employers (compulsory) liability insurance = 5 000 000 GBP,
— public liability insurance = 5 000 000 GBP,
— professional indemnity insurance = 1 000 000 GBP.
4B6: bidders must demonstrate a current ratio of greater than 0.8.
Current ratio will be calculated as follows: net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Minimum level(s) of standards required:
4C1.2: bidders will be required to provide 3 examples over the last 5 years that demonstrate that they have the relevant experience to deliver the services/supplies as described in the contract notice or the relevant section of the site notice.
4C2: Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon in relation to this procurement exercise.
4C3a: bidders will be required to provide details of the technical facilities and measures for ensuring quality.
4C4: bidders are required to provide a statement of the relevant supply chain management and/or tracking systems used.
4C7: bidders will be required to confirm what environmental management measures they will employ.
4C9: bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.
4C10: bidders will be required to confirm that whether they intend to subcontract and if so, for what proportion of the contract.
Quality management procedures:
1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent); or
2) The bidder must have the following:
A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 242-823001
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
29/11/2019
IV.2.7) Conditions for opening of tenders
Date:
15/10/2019
Local time: 12:00
Place:
Victoria Quay, Edinburgh.
Information about authorised persons and opening procedure:
Ian Wood Karen Taylor.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Contract will be retendered in 2023.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=596658
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:596658)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=596658
VI.4) Procedures for review
VI.4.1) Review body
Scottish Government
Area 3A South, Victoria Quay, The Shore
Edinburgh
EH6 6QQ
UK
Telephone: +44 131
Internet address(es)
URL: http://www.scotland.gov.uk
VI.5) Date of dispatch of this notice
13/09/2019