Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Barrhead Housing Association
70 Main Street
Barrhead
G78 1SB
UK
Telephone: +44 1418810638
E-mail: jamesw@barrheadha.org
NUTS: UKM83
Internet address(es)
Main address: www.barrheadha.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
A.D.A Construction Consultants
Pavilion 3, St James Business Park, Linwood Road
Paisley
PA3 3BB
UK
Contact person: Alan Shanks
Telephone: +44 1418160184
E-mail: alan.shanks@ada-cc.co.uk
NUTS: UKM83
Internet address(es)
Main address: www.publiccontractsscotland.gov.uk
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Registered Social Landlord
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
LD2 Smoke Detector and Heat Alarm Compliance Works
II.1.2) Main CPV code
45343000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contract will mainly involve supply and installation of smoke detectors and heat alarms to existing residential properties. The work will be undertaken to the LD2 level of protection standard with detectors or alarms installed in circulation spaces, livingrooms/lounges and kitchens. The works are being undertaken to ensure that Barrhead Housing Association meet the new legislation standard by February 2021https://www.gov.scot/publications/fire-and-smoke-alarms-in-scottish-homes/
II.1.5) Estimated total value
Value excluding VAT:
466 667.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45343000
38431200
31625100
50710000
50711000
50000000
45310000
45311000
45311100
45311200
45312100
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Barrhead, Neilston, Newton Mearns and Thornliebank, East Renfrewshire
II.2.4) Description of the procurement
The procurement for the goods, works and services is being undertaken in accordance with Regulation 28, Open Procedure, of the Public Contracts (Scotland) Regulations 2015. The requirement will principally involve the supply and installation of new interlinked smoke detectors and heat alarms. The requirement may also include supply and installation of new CO detectors, asbestos surveys and removal or encapsulation works, and rewiring of existing residential properties. Bidders must be capable of delivering all requirements described within the Contract Notice and tender documentation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
466 667.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 15
This contract is subject to renewal: Yes
Description of renewals:
The requirement includes an optional 12 month extension from February 2021 until January 2022.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The goods, services and works will be staggered over two financial years (April 2019-March 2020 and April 2020-March 2021). The estimated value of the goods, services and works to be undertaken during each financial year is 233,333 GBP.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to these statements when completing Section 4A of the ESPD Scotland.
4A.1 - If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country
In which they are established.
4A.2 - Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to these statements when completing Section 4B of the ESPD (Scotland).
Question 4B.1.1 - Bidders will be required to have a minimum 'general' yearly turnover of 466667 GBP for the last two years. Question 4B.1.2 - Bidders will be required to have an average yearly turnover of a minimum of 466667 GBP for the last two years. Question 4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
4B.5.1 and 4B.5.2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
Contractors all Risk - 1,000,000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.8.1 - Bidders will be required to confirm their average annual manpower for the last three years.
4C.8.2 - Bidders will be required to confirm their and the number of managerial staff for the last three years.
4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.10 - Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Minimum level(s) of standards required:
ESPD, Part C Technical and Professional Ability - Bidders responses to Part C of the ESPD will be limited to a maximum of six A4 single sided pages, excluding any certification that a Bidder submits in support of their response, which must be completed in English using Arial 11 font (please refer to Tender Document B for further information).
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders and their proposed subcontractors must be registered with NICEIC, SELECT or an equivalent certified organisation. Bidders and their proposed subcontractors that are not currently registered with NICEIC, SELECT or an equivalent certified organisation must achieve registration with NICEIC, SELECT or an equivalent certified organisation prior to commencement of the contract.
III.2.2) Contract performance conditions
The performance of the successful Bidder will be monitored through the Key Performance Indicators described within Tender Document H.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
09/01/2020
IV.2.7) Conditions for opening of tenders
Date:
11/10/2019
Local time: 12:00
Place:
Barrhead Housing Association, 70 Main Street, Barrhead, Glasgow, G78 1SB
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidders are required to complete the ESPD (Scotland) Version 1.14 attached to the Contract Notice and provide a completed copy of the ESPD (Scotland) Version 1.14 with their tender submission. Bidders that intend to subcontract or rely on the capacity of other organisations must provide a completed ESPD (questions 2A.1 - 3D.15.4 only) with their tender bid for each subcontractor and/or other organisation that they are reliant on. Part IV Section C 'Technical and Professional Ability' and Part D 'Quality Assurance Schemes and Environmental Management Standards' will be scored on a pass or fail basis using the following scoring methodology;
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question may be disqualified.
1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled.
5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
A Tenderer will be required to achieve a minimum score of 3 against each Question within Parts C and D, i.e. a score of 3 or greater shall represent a Pass whereas a score of 2 of lower will represent a Fail. Barrhead Housing Association may disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 3 (a Pass) against any of the Questions included with Parts C and D. Part D - Quality Assurance Schemes and Environmental Management Standards. Please refer to Tender Document I 'Standardised Statements' when completing Part IV Section D 'Quality assurance schemes and environmental management standards'.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=597430.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:597430)
VI.4) Procedures for review
VI.4.1) Review body
A.D.A Construction Consultants Ltd
Pavilion 3, St James Business Park, Linwood Road
Paisley
PA3 3BB
UK
Telephone: +44 1418160184
Internet address(es)
URL: http://www.ada-cc.co.uk
VI.5) Date of dispatch of this notice
11/09/2019