Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Portrait Gallery
St Martin's Place
London
WC2H 0HE
UK
Contact person: Tracey Keyes
Telephone: +44 2073060055
E-mail: tkeyes@npg.org.uk
NUTS: UKI
Internet address(es)
Main address: https://www.npg.org.uk/
Address of the buyer profile: https://www.delta-esourcing.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Transportation and Long Term Storage of the National Portrait Gallery National Collection
II.1.2) Main CPV code
63121100
II.1.3) Type of contract
Services
II.1.4) Short description
The National Portrait Gallery requires an agent to provide the de-installation, long term storage and re-installation of the national collection currently held on display at the Gallery, this contract will also include all the transport requirements relating to this project. There will also be the requirement to provide packing materials and for an agent to de-install and pack some works, including at the Gallery’s off-site store. It is envisaged that the rest of the collection will be packed by Gallery specialists, but further assistance maybe required.
The tender lists 2 options which are detailed in the tender documents and the Gallery will award an option based funding availability and space allocation at other sites. Please note that the Gallery retains the right to not award this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
60100000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON.
II.2.4) Description of the procurement
The National Portrait Gallery is an art Gallery in London housing a collection of portraits of historically important and famous British people. The Gallery will be embarking on a major transformation project, inspiring people, which will see the National Portrait Gallery’s biggest ever development since our historic building opened in 1896. Through this project we will deepen the understanding and enjoyment of our remarkable Collection, sharing it with the widest and most diverse audience possible. For more information please see the webpage: https://www.npg.org.uk/whatson/news2/inspiring-people
As part of the above mentioned project, the Gallery will start the process of decanting the displayed national collection, subject to main project funding, from June 2020 to allow the building works to take place. The main build is expected to be completed by spring 2023. Some of the 1 000 works on display can go into storage on our main site, however a number of paintings and sculptures will need to go into external storage.
In addition to its main site stores, the Gallery currently has collection storage facilities in London and Wiltshire.
Currently the locations in London and Wiltshire cannot accommodate all works coming off display.
Therefore the Gallery will require tenderers to tender for 2 options as detailed below.
Option A (use of commercial and stores).
Transportation of the displayed national collection from the National Portrait Gallery in batches to both commercial storage and Stores in Southwark. This will also include movement of some items from NPG Stores to commercial storage.
Option B (as above but including use of Dean Hill-Wiltshire)
Transportation of the displayed national collection from the National Portrait Gallery in batches to commercial storage, NPG Stores in Southwark and National Portrait Gallery Collection Stores in Dean Hill, Wiltshire. This will also include movement of some items between NPG Stores, commercial storage and Dean Hill.
The actual decant of the Gallery is scheduled to start 1.6.2020 and reinstallation is expected to be complete by 31.3.2023, more details regarding the timetable are provided in the tender documents. These dates are dependent on the inspiring people project timeline and if there is a delay with the completion of the refurbishment the Gallery may need to extend the storage period and delay the reinstallation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2020
End:
31/03/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option A (use of commercial and NPG Stores).
Transportation of the displayed national collection from the National Portrait Gallery in batches to both commercial storage and NPG Stores in Southwark. This will also include movement of some items from NPG Stores to commercial storage.
Option B (as above but including use of Dean Hill).
Transportation of the displayed national collection from the National Portrait Gallery in batches to commercial storage, NPG Stores in Southwark and National Portrait Gallery Collection Stores in Dean Hill, Wiltshire. This will also include movement of some items between NPG Stores, commercial storage and Dean Hill.
Note: If the NPG is able to expand its holdings at Dean Hill to cover the space required for the decant, there will be no commercial storage requirement. However the Gallery would still like bidders to submit bids for Option B. Although it will be at the discretion of the Gallery as to whether to award Option B or tender this requirement through the current transport for art framework agreement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To register your interest in this notice and to obtain the tender documentation and any other relevant information such as clarifications and also to submit your tender you must register with https://www.delta-esourcing.com/
Access Code is 76GA7MQ7V3
Further information regarding this system is included in the tender documents.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/10/2019
Local time: 12:00
Place:
National Portrait Gallery.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Storage-services./H82N7843BW
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/H82N7843BW
Go reference: GO-2019911-PRO-15354464
VI.4) Procedures for review
VI.4.1) Review body
National Portrait Gallery
St Martin's Place
London
WC2H 0HE
UK
Telephone: +44 2073060055
Internet address(es)
URL: https://www.npg.org.uk/
VI.5) Date of dispatch of this notice
11/09/2019