Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for International Development
Abercrombie House, Eaglesham Road
East Kilbride
G758EA
UK
Contact person: Milena Bandere
Telephone: +44 1355843228
E-mail: m-bandere@dfid.gov.uk
NUTS: UKM95
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-international-development
Address of the buyer profile: https://www.gov.uk/government/organisations/department-for-international-development/about/procurement
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: International Development
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Pakistan — Sub-National Governance Programme II (SNG II)
Reference number: PO 8379
II.1.2) Main CPV code
75211200
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is for Sub-National Governance Programme II (SNG II) in Pakistan — a 4-year technical assistance programme. SNG II will work with provincial and local governments in 2 provinces of Pakistan — KP and Punjab to improve governance with a view to enhancing service delivery outcomes. The supply partner is responsible for delivering specialised technical assistance on areas such as public finance and planning, conducting analytical studies, engagement with government counterparts, monitoring/evaluation/learning, and the management of 2 funds (one a Research Fund, the other an Innovation Challenge Fund).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
31 975 653.56
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM95
II.2.4) Description of the procurement
DFID Pakistan are designing a new programme to work on improving governance at sub-national and district levels in the provinces of Khyber Pakhtunkhwa and Punjab. It is primarily a technical assistance programme. The delivery partner will undertake targeted technical assistance in the 2 provinces aimed at resolving governance blockages to improving service delivery. In addition to its core focus on planning, PFM, identifying efficiency savings and revenue raising it will also pilot innovative (including technological and digital) solutions to governance challenges through an Innovation Challenge Fund. Specific services will include:
Day-to-day engagement with governments (provincial and local) on the topics of concern to the programme, such as public financial management, including understanding needs and using this understanding to inform work-plans. The primary provincial counterparts are expected to be finance departments and planning and development departments, but others are likely to include tax and excise, local government, and provincial revenue authorities. At local level the main counterparts will be finance, planning and service delivery officials in districts. There may also be a need to engage broader stakeholders, such as political figures (e.g. members of Public Accounts Committees or district nazims).
Providing specialised technical assistance (largely to the above bodies) both as ‘sit-in’ longer term engagement and ad-hoc support including both national and international expertise. This will include supporting government to carry out assessments and analytical studies, formal and on-the-job training, developing new policies and business processes and ensuring institutionalisation of reforms.
Undertaking detailed monitoring and reporting.
Knowledge management, including organising learning and lessons dissemination events on relevant topics during the programme, and devising and implementing an effective communications strategy to maximise the programme’s impact beyond its districts and provinces where possible.
Engagement with DFID on a regular basis (and organisation of quarterly provincial steering committees) and coordination with other third parties (e.g. World Bank and other development partners).
Management of 2 funds (with DFID oversight) – the action research fund and Innovation Challenge Fund. This will include advertisement of funding rounds (the topic of each round will be decided by DFID), financial and project management of the grants, and support to lessons learning and institutionalisation/scale-up of successful pilots.
II.2.5) Award criteria
Quality criterion: Quality of the proposed core team
/ Weighting: 15
Quality criterion: Demonstration of the ability to recruit short and longer term technical expertise
/ Weighting: 5
Quality criterion: Quality and appropriateness of proposed team structure
/ Weighting: 5
Quality criterion: The degree of understanding of the Pakistani (and KP/Punjab) context
/ Weighting: 5
Quality criterion: Quality of management approach
/ Weighting: 10
Quality criterion: Quality and suitability of approach to delver the programme
/ Weighting: 15
Quality criterion: Proposed areas for collaboration and coordination mechanisms
/ Weighting: 5
Cost criterion: Mathematical calculation of competitiveness of total cost of all proposed staff (inc fund management staff) in direct comparison to other bidders for this competition
/ Weighting: 10
Cost criterion: Mathematical calculation of competitiveness of proposed fee rates in each job family in direct comparison to DFID benchmarking data
/ Weighting: 10
Cost criterion: Mathematical calculation of competitiveness of the proposed expenses (other costs) in direct comparison to other bidders for this competition
/ Weighting: 10
Cost criterion: Percentage of fees put at risk and retained against KPI’s in direct comparison to other bidders for this competition
/ Weighting: 5
Cost criterion: Mathematical calculation of profit in direct comparison to other bidders for this competition
/ Weighting: 5
II.2.11) Information about options
Options:
Yes
Description of options:
An option to extend by up to 12 months and 5 000 000 GBP in value, subject to cabinet office approval and funding availability.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 222-508231
Section V: Award of contract
Contract No: PO 8379
Title: Pakistan — Sub-National Governance Programme II (SNG II)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/09/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oxford Policy Management Ltd
3122495
Oxford
OX1 3HJ
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 31 975 653.56
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 5 %
Section VI: Complementary information
VI.3) Additional information
The Authority expressly reserves the right:
(i) not to award any contract(s) as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the authority be liable for any costs incurred by the candidates.
Procurement documents can be accessed through the DFID supplier portal (https://supplierportal.dfid.gov.uk/selfservice/).
VI.4) Procedures for review
VI.4.1) Review body
Gerry O'Connor, Department for International Development
Eaglesham Road
East Kilbride
G75 8EA
UK
VI.4.2) Body responsible for mediation procedures
Gerry O'Connor, Department for International Development
Eaglesham Road
East Kilbride
G75 8EA
UK
VI.5) Date of dispatch of this notice
11/09/2019