Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Runnymede Borough Council
Civic Centre, Station Road
Addlestone
KT15 2AH
UK
Contact person: anil.pandey@runnymede.gov.uk
Telephone: +44 1932425633
E-mail: anil.pandey@runnymede.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.runnymede.gov.uk/
Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RMBC — SH — Specialist Print Services
Reference number: RMBC - 026004
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
RBC are inviting tenders for the provision of specialist printing services for 3 areas of the Council:
Lot 1: Annual Council Tax Billing;
Lot 2: Printing for Democratic Services;
Lot 3: Printing for Electoral Services. The authority proposes to enter into one contract for each lot for a maximum period of 5 years.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
100 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Annual Council Tax Billing
II.2.2) Additional CPV code(s)
79800000
79800000
79800000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Civic Centre, Addlestone, Surrey, KT15 2AH.
II.2.4) Description of the procurement
The Borough of Runnymede has approx. 36 000 domestic properties, 2 400 commercial properties and 3 500 housing benefit claimants all of which will receive an annual bill for Council Tax in accordance with the statutory deadlines set by legislation. The Council is currently seeking a single supplier to carry out the printing of annual billing based on the above volumes. For more details, refer to tender documents.
II.2.5) Award criteria
Quality criterion: Quality questionnaire
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Printing for Democratic Services
II.2.2) Additional CPV code(s)
79800000
79800000
79800000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Civic Centre, Addlestone, Surrey, KT15 2AH.
II.2.4) Description of the procurement
Runnymede Borough Council currently operates a committee system with 11 committees and 3 sub-committees to conduct the business of the Council. 3-15 councillors are appointed to each of the committees and sub- committees at the annual Council meeting in May each year. There are approximately 80-100 meetings per year for which agendas/minutes are required. Most are scheduled, but some special meetings are unscheduled and arranged at short notice for which agendas and minutes are required. For more details, refer to tender documents.
II.2.5) Award criteria
Quality criterion: Quality questionnaire
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Printing for Electoral Services
II.2.2) Additional CPV code(s)
79800000
79800000
79800000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Civic Centre, Addlestone, Surrey, KT15 2AH.
II.2.4) Description of the procurement
The Electoral Registration Officer (ERO) has a statutory duty to maintain an accurate and complete Register of Electors. June 2014 saw the introduction of Individual Electoral Registration (IER) in England and Wales, which brought with it requirements for Electoral Registration Officers to use specific forms and letters as designed by the Electoral Commission. The supplier will meet all specific print and postage needs of any elections that are held within the contract period and the requirements of the electoral registration service, including the annual canvass, postal vote identifier refreshes and the print and postage requirements brought about by IER. For more details, refer to tender documents.
II.2.5) Award criteria
Quality criterion: Quality questionnaire
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 091-219445
Section V: Award of contract
Lot No: 1
Contract No: RMBC-026004
Title: Annual Council Tax Billing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/09/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PSL Print Management Ltd
Preston
PR2 5ND
UK
NUTS: UKD4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 20 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: RMBC-026004
Title: Printing for Democratic Services
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 3
Contract No: RMBC-026004
Title: Printing for Electoral Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/09/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Financial Data Management PLC
London
E16 4ES
UK
NUTS: UKI4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Runnymede Borough Council
Addlestone
KT15 2AH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Runnymede Borough Council
Civic Centre, Station Road
Addlestone
KT15 2AH
UK
Internet address(es)
URL: https://www.runnymede.gov.uk/
VI.5) Date of dispatch of this notice
13/09/2019