Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swan Housing Association
Pilgrim House, High Street
Billericay
CM12 9XY
UK
Contact person: Faithorn Farrell Timms LLP
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA12961
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T1-4435 Swan Housing Enterprise Resource Planning (ERP) Manufacturing System
II.1.2) Main CPV code
51611000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The contracting authority seeks expressions of interest from suitably qualified and experienced suppliers to implement new computer systems across the organisation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
850 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48000000
72268000
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
The system required by Swan will be be utilised for the purchase of land through construction and manufacture, as well as the handing over of finished units, and the purchasing elements of the on-going maintenance and care/support functions. It must also integrate with other systems, whether specialist systems such as Asite, or other packaged systems such as the housing administration system, and Sun Accounts, into a database from which the information can be extracted in visual and printed form. The system is to be used across the organisation.
II.2.5) Award criteria
Quality criterion: Price is not the only criterion and all criteria are stated in the procurement documents
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contract value detailed in II.1.5) relates to the total value of the contract over the maximum contract term, whilst the contract value detailed in II.2.6) relates to the estimated total annual contract value.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 006-008802
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/08/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
IFS UK Ltd
Artisan, Hillbottom Road
High Wycombe
HP12 4HJ
UK
Telephone: +44 7885555980
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 850 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Candidates are to note that this contract is not divided into lots, due to the nature and value of Swan’s requirements.
Swan Housing reserve the right to cancel or award part or parts of the contract and Swan Housing is not liable for the costs of tender preparation.
Note: To register your interest in this notice and obtain any additional information, please visit the myTenders website at hhtps://www.mytenders.co.uk/sitehelp
Suppliers are advised to allow adequate time for uploading documentation and to dispatch the electronic response well in advance of the return deadline, to avoid any last minute problems. Suppliers are also advised to note the guidance provided within the documentation in respect of file sizes, prior to upload.
(MT Ref:217338)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority shall comply with the requirements of the Public Contract Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
17/09/2019