Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Contact person: Laura Shaw
Telephone: +44 1412876421
E-mail: laura.shaw@glasgow.gov.uk
Fax: +44 1412879399
NUTS: UKM82
Internet address(es)
Main address: www.glasgow.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Collection, Recycling, and Treatment of Bulk Waste
Reference number: GCC004724CPU
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
Glasgow City Council invites bids for the provision of the service of the reception, collection, recycling and treatment of bulk waste.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 672 500.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90514000
90511000
90513100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
UK, Glasgow.
II.2.4) Description of the procurement
Glasgow City Council is inviting a suitable contractor to bid for the reception, collection, recycling, and treatment of bulk waste.
Glasgow City Council provides an uplift service for bulk items of domestic waste for residents in the city. Residents are also able to take bulk waste to four recycling centres. On average, 24 000 tonnes per annum of bulk household waste is bulked at our transfer stations for onward processing. Tonnages fluctuate year on year therefore the council can only provide an estimated tonnage based upon previous years tonnage.
Bulk waste will be delivered by the council or collected by the contractor from one of three waste transfer stations. It is estimated that 75 % of tonnage will be delivered by the council and 25 % of tonnage will be collected by the contractor however these levels may vary.
The Council is committed to diverting waste from landfill and to increase the level of recycling in the city. This contract will contribute towards this commitment. The contractor will be required to treat bulk waste to maximise recycling, re-use, treatment and diversion of waste from landfill. It is a requirement of this contract that a minimum of 60 % of the bulk waste materials are recycled. The contractor will be required to demonstrate this via monthly management information reporting which will be monitored via key performance indicators.
Contractors are to provide detail, via the management information reporting as to where the council's bulk waste materials are sent for recycling or further treatment. All further recycling or treatment is to be in line with SEPA’s (or any equivalent) licensing and regulatory requirements.
For the purposes of this contract the Council has set a maximum average round trip distance of 70 miles to the contractor’s treatment premises. It is detailed in the ITT documents how this will be assessed. Any bidder that does not meet this criteria will not be progressed to the evaluation stage. This is a pass/fail criteria.
As part of the tender, bidders are required to take a minimum of one trial load from each waste transfer station prior to submitting their bid. This is a mandatory requirement for bidding.
This contract will be let on a one lot basis this being the most effective way for council operations to manage the contract.
II.2.5) Award criteria
Quality criterion: Community benefits
/ Weighting: 10
Quality criterion: Fair work practices
/ Weighting: 5
Quality criterion: Quality
/ Weighting: 25
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 226-517422
Section V: Award of contract
Contract No: GCC004724CPU
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/06/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Levenseat Ltd
Levenseat Waste Management Site, By Forth
Lanark
ML11 8EP
UK
NUTS: UKM95
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 672 500.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for quality control, health and safety and environmental management standards or comply with all the questions noted in ESPD Section 4D. Please refer to the 'ESPD Statements Document' within the buyers attachment area on PCS-T. Health and safety — the H&S questionnaire is also contained in the buyers attachments section of PCS-T. Applicants must complete this questionnaire as part of their submission. If requested at the request for documentation stage of the evaluation the supporting documentation with respect to the questionnaire will be requested. The H&S questionnaire will be evaluated as pass or fail. Please also refer to 4.17 health and safety within the ITT document. The council has set a maximum round trip distance of 70 miles from council waste transfer stations to supplier premises. This will be checked first and if a supplier is outwith this 70 mile threshold they will have failed the minimum criteria and the evaluation will not be progressed. Please refer to 4.6 and 4.29 in the ITT document. Suppliers are required to take trial loads prior to bidding. Please refer to 2.6 in the ITT document. The ITT document is contained within the buyers attachment area of PCS-T
freedom of information act — information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate (NB the council does not bind itself to withhold this information).
Tenderers amendments — applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate.
Prompt payment — the successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate.
Non collusion — applicants will be required to complete the non collusion certificate.
Insurance mandate — all successful suppliers will be required to sign an insurance mandate, contained in the buyers attachments area within the PCS Tender portal authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.
Terms and conditions are located within the buyers attachments area within the PCS Tender portal.
Additional information pertaining to this contract notice is contained in the invitation to tender and ESPD Statements documents situated within the buyers attachments area of PCS-T. Bidders must ensure they read these documents in line with this contract notice.
(SC Ref:596384)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
UK
Telephone: +44 1412876403
Fax: +44 1412879399
Internet address(es)
URL: www.glasgow.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Glasgow City Council (‘the council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means.
The period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘The Regulations’). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice
16/09/2019