Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Mayor and Commonalty and Citizens of the City of London, City of London Corporation
Guildhall
London
EC2P 2EJ
UK
Telephone: +44 2076063030
E-mail: Siobhan.flynn@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.cityoflondon.gov.uk
Address of the buyer profile: www.capitalsourcing.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.capitalsourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.capitalsourcing.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital Interview Recording Solution
II.1.2) Main CPV code
32330000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of London Corporation (the City) invites tenders for the provision of a digital interview recording solution for the City of London Police (CoLP).
The contract scope shall contain both the software and hardware required for a digital interview solution as well as all required support and maintenance throughout the term of the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The City of London requires a complete upgrade to CoLPs existing interview recording solution. The requirement is to provide all supplies (hardware and software), services and if necessary, works, to install digital interview recording equipment in 7 interview rooms. This contract will also include the provision for 20 portable devices. The solution will be capable of capturing in high quality, all audio and video during interviews carried out by the Force in the course of its business. The contract will be for an initial term of 3 years with the option to extend for a further 2 years in annual increments subject to good contractual performance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
425 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for an initial term of 3 years with the option to extend for a further 2 years in annual increments subject to good contractual performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Any questions relating to this procurement must be made via the correspondence area in the Capital e-Sourcingsystem..
The proposed contract opportunity is a single identifiable service which would offer no commercial or operational benefits if it was divided into lots.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/10/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The tendering exercise is being undertaken using the electronic tendering system ‘Capital eSourcing’ (www.capitalesourcing.com). The estimated value given is 425 000 GBP which will be for the full duration of the contract including the maximum extensions and any one off/upfront costs.
This procurement process is being undertaken using the electronic tendering system ‘Capital eSourcing’ (url:www.capitalesourcing.com) and being run under the open procedure (a 1 stage process), which includes the core elements of the standard selection questionnaire (SQ).
Suppliers will need to register an interest on the system and submit a tender submission as per dates given, registration is free. Tenderers cannot submit after the return deadline.
The contracting authority reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award or to award only part of the opportunity described in this notice.
If the contracting authority takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their tender submissions and all stages throughout the procurement. Under no circumstances will the contracting authority be liable for costs or expense borne by the economic operators.
The procurement process that will apply to the services is specified in the procurement documents accordingly.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales, Royal Courts of Justice
The Strand
London
UK
Telephone: +44 20794760000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 20794760000
VI.5) Date of dispatch of this notice
17/09/2019