Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Easthall Park Housing Cooperative
6 Glenburnie Place
Glasgow
G34 9AN
UK
Telephone: +44 1417812277
E-mail: easthall@brownandwallace.co.uk
NUTS: UKM
Internet address(es)
Main address: https://www.easthallpark.org.uk/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from another address:
Brown + Wallace
22 James Morrison Street
Glasgow
G1 5PE
UK
Telephone: +44 1415528881
E-mail: easthall@brownandwallace.co.uk
NUTS: UKM82
Internet address(es)
Main address: https://www.brownandwallace.co.uk/
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Easthall Park Housing Cooperative Gas Maintenance Contract 2020-2023
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of works involves the annual servicing (on a ten monthly cycle) and breakdown maintenance of boilers in individual properties including all labour, parts, etc. to ensure gas fired central heating systems, together with all associated pipework and ancillary electrical equipment, function safely and efficiently during the course of the contract. This includes repairing or replacing defective or obsolete components, including major items e.g. boiler parts, indirect cylinders, radiators, controls, gas fires, etc.
The works will also involve the annual servicing and breakdown maintenance of the commercial boilers in the cooperatives office including all labour, parts, etc.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625200
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Easterhouse, Glasgow.
II.2.4) Description of the procurement
The contract is for the all-inclusive maintenance/call out repair of gas heating system, gas servicing, servicing and replacement of heat alarms, smoke alarms and carbon monoxide detectors and the checking of thermostatic bath mixer valves to properties owned/managed by Easthall Park Housing Cooperative (the Cooperative). The estimated annual value of the contract is approximately 100 000 GBP excluding VAT per annum.
The contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of the Cooperative, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.
The Cooperative has 695 tenanted properties under its control and the Cooperatives office premises/community facility will be incorporated into the contract.
The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The buyer may, entirely at their own discretion, extend the contract for 2 further periods of 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The 5 candidates with the highest scoring and compliant ESPD submissions will be issued with an ITT.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
TUPE may apply to this contract and further information on this will be provided at ITT stage.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the ESPD Scotland module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the ESPD Scotland module.
Minimum level(s) of standards required:
Bidders must be gas safe registered.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the procurement documents for all relevant information on contract performance conditions.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/10/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/11/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2020
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Refer to the contractors application pack for the ESPD scoring methodology.
The question and answer facility on the portal will close at noon 7 days prior to the submission date of the ESPD.
TUPE may apply to this contract and further information on this will be provided at ITT stage.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=597662
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Details of the community benefits will be included within the ITT.
(SC Ref:597662)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=597662
VI.4) Procedures for review
VI.4.1) Review body
Easthall Park Housing Cooperative
6 Glenburnie Place
Glasgow
G34 9AN
UK
Telephone: +44 1417812275
E-mail: easthall@brownandwallace.co.uk
VI.5) Date of dispatch of this notice
18/09/2019